AP/GL Specialist — Trust & Vendor Invoices

Barnes-&-Thornburg-LL; Indianapolis (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

Barnes & Thornburg LLP seeks an accounting assistant to perform a variety of accounting duties including expense review, domestic and international accounts payable, and posting costs for the Firm. The role involves processing quick checks, trust receipts and disbursements, and maintaining confidentiality of client and firm matters.

Qualifications include a high school diploma and 6 months to 1 year of on-the-job finance experience, with strong Excel and general ledger software skills.

Qualifications

• High school diploma or equivalent.
• Approximately 6 months to 1 year of on-the-job experience in finance/policy procedures.
• Ability to organize and prioritize numerous tasks under time constraints.
• Ability to review requests and support checks issued and disbursements posted to clients.
• Interpersonal skills to communicate with attorneys, staff, and clients with courtesy and tact.
• Work may require more than 37.5 hours per week to perform duties.

Responsibilities

• Uses computerized accounting, payables, and GL software.
• Reviews expense reports submitted by attorneys and staff.
• Processes some domestic accounts payable invoices with proper approvals.
• Reviews vendor statements and handles vendor set-ups and 1099s.
• Requests W-9 forms from domestic vendors and W-8 forms from foreign vendors as needed.
• Prepares and processes quick checks for charges posted to client and firm accounts.
• Posts client disbursements on a periodic schedule and makes corrections as directed.
• Handles trust account receipts and disbursements and monitors unapplied cost entries.
• Develops spreadsheets using Excel and maintains contacts with clients and staff.
• Other duties as assigned.

Skills

Excel

Attention to detail

Accounting software

Communication

Education

High school diploma

Tools

General ledger software

Job description

Barnes & Thornburg LLP seeks an accounting assistant to perform a variety of accounting duties including expense review, domestic and international accounts payable, and posting costs for the Firm. The role involves processing quick checks, trust receipts and disbursements, and maintaining confidentiality of client and firm matters.

Qualifications include a high school diploma and 6 months to 1 year of on-the-job finance experience, with strong Excel and general ledger software skills.