AP Expense Supervisor

XL Parts / The Parts House; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Life insurance

401k

Paid time off

Advancement opportunities

Job summary

XL Parts and The Parts House in Houston, TX seeks an Accounts Payable Supervisor to lead a team responsible for vendor invoices, payments, and reconciliations across multiple departments and locations.

The role focuses on accuracy, internal controls, and timely processing, with responsibilities including training staff, auditing journals, and supporting auditors. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or equivalent experience in Accounting / AP.
• Minimum of 5 years of accounting experience.
• Must be able to work well in a group environment.
• Must have excellent written and verbal communication.
• Must have strong customer service skills.
• Strong understanding of accounting theory.
• Highly detail-oriented and organized in work.
• Ability to meet assigned deadlines.

Responsibilities

• Overlook accounts payable transactions to ensure municipal finances are maintained in an effective and accurate manner.
• Make sure employees reconcile errors and discrepancies properly.
• Create and publish the availability report.
• Process the daily inventory adjustment report.
• Handle buy-outs from various locations.
• Train employees and guide them with decisions and processes.
• Assist with invoicing and reconciliation when the workload demands.
• Maintain the monthly journal.
• Assist auditors when they come; provide them with invoices and pricing information.
• Maintain historical records by filing documents.
• Protect the organization’s value by keeping information confidential.
• Hire and train new AP employees.
• Lead efforts to maintain security and safety procedures for AP employees.

Skills

Accounting expertise

Team leadership

Financial analysis

Attention to detail

Communication skills

Customer service

Education

Bachelor's degree in Accounting or related field

Tools

ERP software

Microsoft Excel

Job description

Accounts Payable Supervisor leads a team of accounts payable employees. In this role you are responsible for the payments and expenditures from multiple departments and locations. Ensure finances are accurate and up to date. Handle miscellaneous deposits and buy-outs from vendors, and complete the following tasks:

Key Job Responsibilities:

• Overlook accounts payable transactions to ensure municipal finances are maintained in an effective and accurate manner.
• Make sure employees reconcile errors and discrepancies properly.
• Create and publish the availability report.
• Process the daily inventory adjustment report.
• Handle buy-outs from various locations.
• Train employees and guide them with decisions and processes.
• Assist with invoicing and reconciliation when the workload demands.
• Maintain the monthly journal.
• Assist auditors when they come; provide them with invoices and pricing information.
• Maintain historical records by filing documents.
• Protect the organization’s value by keeping information confidential.
• Hire and train new AP employees.
• Lead efforts to maintain security and safety procedures for AP employees.

Requirements:

• Bachelor’s degree or equivalent experience in Accounting / AP
• Minimum of 5 years of accounting experience
• Must be able to work well in a group environment
• Must have excellent written and verbal communication
• Must have strong customer service skills
• Strong understanding of accounting theory
• Highly detail-oriented and organized in work
• Ability to meet assigned deadlines

Benefits:

• Medical
• Vision
• Life insurance
• 401k
• Paid time off
• Opportunities for advancement

Environmental/Occupational Health and Physical Requirements:

Typical 9-hour day to include walking, sitting, squatting, and lifting. To perform the duties of this job the employee must be capable of working in an office environment. Some lifting of 50lbs or more may be required.

XL Parts and The Parts House a Marubeni Group is an Equal Opportunity Employer. All employment with XL Parts is contingent upon a successful background check and drug screen that meets the Company’s guidelines for employment.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.