AP Clerk

Alamo Group Inc.; New Braunfels (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health coverage day 1

401(k) with company matching

Paid time off & holidays

Wellness programs

Learning & Development Academy

Job summary

Alamo Group Inc. is seeking an Accounts Payable Clerk at its Corporate Headquarters. The role entails advanced AP duties, invoice processing, vendor management, and audit support within a SOX-compliant environment.

Based in our Seguin, TX headquarters with plans to move to a new office in New Braunfels, TX, this in-office position offers growth opportunities and potential for a hybrid arrangement after onboarding. Strong Excel skills and attention to detail are essential.

Qualifications

• High School Diploma or GED required. Some college or associate's degree preferred.
• At least 5 years of accounts payable experience or a combination of work experience and education.
• Strong MS Office skills, especially Excel for data analysis.

Responsibilities

• Participate or manage special projects for the Accounts Payable department.
• Support Accounts Payable with 1099 reporting and unclaimed property reporting.
• Manage vendor accounts by collecting and verifying information.
• Audit AP processes to ensure accuracy and compliance.
• Process invoices using 3-way match and execute payments in SOX-compliant manner.
• Conduct account reconciliations and accruals.

Skills

Attention to detail

Problem-solving

Communication skills

Time management

Ability to follow instructions

Education

High School Diploma or GED

Some college or associate's degree preferred

Tools

MS Excel

MS Word

MS Outlook

Pivot Tables

VLOOKUPs

Job description

Benefits

Alamo Group is a family of companies, and as such, employees enjoy a small company atmosphere as well as the rewards of being part of a larger organization. Along with many opportunities for career growth, Alamo Group provides competitive pay and a comprehensive benefits package that supports our employees' health and wellness, educational endeavors, and financial security. Benefits include:

• Medical, Dental, and Vision Coverage on the 1st day of employment
• 401(k) Retirement Savings Program with Company Matching on the 1st day of employment
• Paid Time Off and Paid Holidays
• Employee Wellness and Assistance Programs
• Professional Learning and Development Resources provided by the Alamo Group Learning & Development Academy
• And much more!

Alamo Group's Corporate Headquarters is currently located in Seguin, TX but we will be making the move to a brand-new office located in New Braunfels, TX by the end of this year.

This is an in-office position with the opportunity to move into a hybrid role once the selected individual is fully onboarded.

Alamo Group Inc. is currently accepting applications to fill the position of AP Clerk at its Corporate Headquarters.

Under administrative supervision, the AP Clerk performs advanced accounts payable duties, along with complex administrative, auditing, reporting, and account management functions. Responsibilities include invoice processing, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.

The AP Clerk Will

• Participate or manage special projects for the Accounts Payable department
• Support the Accounts Payable department with 1099 reporting and reporting unclaimed property
• Manage vendor accounts by collecting and verifying information
• Collect, analyze, and distribute information from data reports
• Create, update, and maintain AP policies and procedures
• Audit AP processes to ensure accuracy and compliance
• Provide support for internal and external audits
• Compile and check source documents for completeness, accuracy, and compliance
• Process invoices using 3-way match
• Resolve account discrepancies
• Execute payments in compliance with SOX for ACH, Wire, EPAY, and Checks
• Conduct Aged Receiver research, maintenance, and reports
• Conduct account reconciliations and accruals
• Perform all back verifications of payment remittance detail
• Handle mail, email, and faxes
• Participate in other duties as assigned

The Ideal Candidate Will Have/be

• Knowledge of accounting principles (specifically accounts payable)
• Skilled and proficient in basic desktop office software including MS Word, Excel, and Outlook
• Microsoft Excel skills must include pivot tables, V-lookups, and other common formulas
• Excellent verbal and written communication skills
• High-level attention to detail
• High-level problem-solving skills with the ability to recognize, analyze, and solve discrepancies
• Able to follow detailed instructions with minimal oversight
• Able to meet both quality and quantity standards for assigned work
• Able to build and foster effective business relationships with customers, vendors, and other departments within and across the organization
• Able to plan, prioritize, and organize work and multitask

Education And Experience

• High School Diploma or GED required. Some college or associate's degree is preferred.
• At least 5 years of previous accounts payable experience or a combination of work experience and education.

Working Conditions

• Primarily office-based with extended periods of sitting and computer use
• Occasional overtime may be required during peak periods (month-end, year-end, audits)
• Occasional lifting of 10 pounds independently, stooping, reaching, and/or bending to perform duties

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled