AP Assistant (Hybrid) - Temporary Position

Arthur J. Gallagher & Co. (AJG); Miami (FL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical/dental/vision plans

Life and accident insurance

401(K) and Roth options

Educational expense reimbursement

Paid parental leave

Flexible work hours

Training programs

Job summary

A leading financial services firm in Miami seeks a Temporary Accounts Payable Assistant for the LATAM region. This hybrid role involves performing payment reviews and maintaining compliance with corporate processes. Candidates should have 3+ years of relevant experience, a High School Diploma, and be bilingual in Spanish and English. The position may lead to permanent employment after the initial 3 - 6 months. Comprehensive benefits and competitive salary will be offered.

Qualifications

• 3+ years of related experience in Accounts Payable or a similar role.
• Proven ability to work independently and with cross-functional teams.
• Professional maturity and self-starter attitude.

Responsibilities

• Perform thorough reviews of Compensating Controls for LATAM.
• Complete timely payment reviews and maintain SOP documentation.
• Assist with special projects as required by the LATAM AP Manager.

Skills

Accounts Payable

Bilingual (Spanish and English)

Advanced Excel (VLOOKUP, Pivot Tables)

Vendor Maintenance

Account Reconciliation

Communication Skills

Interpersonal Skills

Education

High School Diploma

Associate's Degree (Preferred)

Job description

Overview

We are seeking a Temporary Accounts Payable Assistant for the Latin America Region to support the LATAM Non-trade Accounts Payable Manager with Compensating Controls initiatives. In this role, the individual will be responsible for performing thorough reviews of Compensating Controls and assisting with all facets of the LATAM Accounts Payable payment reviews. The selected candidate will conduct audit-like payment reviews, to ensure all payments adhere to global corporate accounts payable processes.

Responsibilities will include completing timely payment reviews, creating and maintaining standard operating procedure (SOP) documentation, and contributing to special projects as required.

Please note additional position details below:

• This is a temporary position that is anticipated to go for 3 - 6 months. There may be an opportunity to be converted into an employee upon successful completion of the assignment.
• This is a hybrid role with some office days in our Miami office located on 6100 Blue Lagoon Dr., Miami, FL 33126.
• We require a bilingual Spanish skillset.

How You'll Make an Impact

• Lead a review of all information gathered from the Compensating Controls initiative with the local LATAM offices to define and document local AP payment process requirements.
• Analyze and prepare Compensating Control reconciliations, ensuring payments, vendor compliance validations, and approvals are processed and completed correctly against documented procedures.
• Perform ad-hoc duties as assigned by the LATAM Accounts Payable Manager.

About You

Required Qualifications:

• High School Diploma
• 3+ years of related experience in Accounts Payable or a similar role.
• Multilingual – fluent in English and Spanish
• Vendor maintenance experience
• Advanced Excel skills, including proficiency with VLOOKUP and pivot tables.
• Account reconciliation experience
• Proven ability to work independently and with cross-functional teams.
• Excellent communication and interpersonal skills.
• Professional Maturity – Self-starter

Preferred Qualifications:

• Associate’s degree preferred

Compensation and Benefits

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

The benefits summary above applies to full-time positions. If you are not applying for a full-time position, details about benefits will be provided during the selection process.

Equal Employment Opportunity Statement

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected ("protected characteristics") by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.