AP/AR Specialist

Southwest Accounting Resources, Inc; Phoenix (AZ); On-site; USD 55,000 - 65,000; Full time

Job summary

Southwest Accounting Resources, Inc. in Phoenix, AZ seeks an experienced Accounts Payable / Accounts Receivable professional to support daily operations, including vendor payments, customer billing, cash applications, and subcontractor payables.

You will ensure accurate processing, maintain strong vendor and customer relationships, and help implement process improvements to increase efficiency and accuracy.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of progressive accounting or related experience.
• Proficiency with MS Office (Excel, Word, Outlook, Teams).
• Experience with 10-key and high-volume data entry.
• Familiarity with supplier/payables and invoicing processes.

Responsibilities

• Coordinate daily accounts payable, accounts receivable, and subcontractor payable activities.
• Process vendor and subcontractor invoices and assist with payment preparation and disbursements.
• Review, post, and process customer billings, monthly invoices, and pay applications.
• Research vendor payment inquiries and assist with special payment requests.
• Reconcile vendor statements and resolve discrepancies.
• Review subcontractor monthly billings and payments, ensuring proper supporting documentation.
• Monitor collection of subcontractor lien waivers and related documentation.
• Prepare and submit annual 1099 reporting.
• Assist with invoice processing and routing through Coupa.
• Process daily deposits, cash receipts, and related accounting entries.
• Maintain accurate supporting documentation for billings, costs, and subcontractor payments.
• Assist with process improvements to increase efficiency and accuracy.
• Provide timely and accurate information to internal departments, vendors, and customers.

Skills

Accounts payable

Accounts receivable

Vendor relations

Customer billing

Subcontractor payables

Attention to detail

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Coupa

10-key

Job description

Accounts Payable / Accounts Receivable Specialist

Phoenix, AZ

Our client is seeking an experienced Accounts Payable / Accounts Receivable professional to support daily accounting operations, including vendor payments, customer billing, cash applications, and subcontractor payables. This position plays an important role in ensuring accurate and timely processing, maintaining strong vendor and customer relationships, and supporting efficient accounting procedures.

Key Responsibilities

Coordinate daily accounts payable, accounts receivable, and subcontractor payable activities.

Process vendor and subcontractor invoices and assist with payment preparation and disbursements.

Review, post, and process customer billings, monthly invoices, and pay applications.

Research vendor payment inquiries and assist with special payment requests.

Reconcile vendor statements and resolve discrepancies.

Review subcontractor monthly billings and payments, ensuring proper supporting documentation.

Monitor collection of subcontractor lien waivers and related documentation.

Prepare and submit annual 1099 reporting.

Assist with invoice processing and routing through Coupa.

Process daily deposits, cash receipts, and related accounting entries.

Maintain accurate supporting documentation for billings, costs, and subcontractor payments.

Assist with process improvements to increase efficiency and accuracy.

Provide timely and accurate information to internal departments, vendors, and customers.

Qualifications

High school diploma or equivalent required.

Minimum of 2 years of progressive accounting or related experience.

General understanding of accounting principles and accounts payable procedures.

Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.

Experience with 10-key and the ability to accurately process high volumes of numerical data.

Strong attention to detail, organizational skills, and follow-through.

Professional communication skills and the ability to work effectively with internal and external contacts.

Preferred Experience:

Familiarity with subcontractor payables and lien waiver requirements.

Knowledge of lien laws and construction-related accounting processes.

Experience with Coupa or similar invoice management systems.