AP/AR Manager

Ancillare LP; Hatboro (Montgomery County); Sur place; USD 110 000 - 150 000; Plein temps

Résumé du poste

Ancillare LP is seeking an experienced Accounts Payable and Accounts Receivable Accountant/Manager to lead the global transactional accounting functions, including AP, AR, collections, cash application, and revenue support across multiple entities. The role emphasizes strong leadership, process improvement, and adherence to GAAP in a fast-paced, regulated environment.

The ideal candidate will manage vendor and customer processes, ensure month-end close accuracy, and collaborate with

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Minimum 5 years of progressive accounting experience.
• Minimum 1–2 years of supervisory or management experience overseeing AP/AR teams.
• Strong knowledge of GAAP and accounting fundamentals.
• Experience managing high-volume transaction environments.
• Advanced Microsoft Excel skills.
• Experience with ERP systems, preferably Microsoft Dynamics 365 Business Central.

Responsabilités

• Oversee accounts payable function: invoice processing, approvals, vendor maintenance, payment execution.
• Oversee accounts receivable: invoicing, cash application, collections, disputes, reconciliations.
• Support cash flow management, working capital improvements, and short-term forecasting.
• Lead and develop AP and AR staff; set KPIs and conduct performance reviews.
• Maintain strong internal controls and assist with audits; ensure regulatory compliance.
• Drive process improvements and ERP optimization with IT and business stakeholders.
• Develop dashboards and KPI reporting to monitor financial performance.

Connaissances

Leadership

Analytical thinking

Communication

Time management

Problem solving

Formation

Bachelor's degree in accounting/finance

Outils

Microsoft Dynamics 365 Business Central

Advanced Microsoft Excel

Description du poste

Ancillare LP seeks an experienced and results-driven Accounts Payable and Accounts Receivable Accountant/Manager to oversee the day-to-day operations of the Company's global transactional accounting functions. This role is responsible for leading the accounts payable, accounts receivable, collections, cash application, and revenue support processes across multiple domestic and international entities. The AP/AR Manager will ensure the timely and accurate processing of vendor payments, customer invoicing, cash collections, account reconciliations, and month-end close activities while maintaining strong internal controls and supporting the Company's growth objectives. The ideal candidate will possess strong leadership skills, process improvement experience, and the ability to operate effectively in a fast-paced, highly regulated environment.

Key Responsibilities

Accounts Payable Leadership

• Manage all aspects of the accounts payable function, including invoice processing, approvals, vendor maintenance, and payment execution.
• Oversee weekly payments and cash disbursement planning.
• Monitor vendor aging reports and prioritize payments based on business needs and cash flow requirements.
• Ensure proper coding of invoices and compliance with company accounting policies.
• Manage vendor relationships and resolve escalated invoice and payment disputes.
• Maintain accurate accrued liabilities and support month-end AP close activities.
• Ensure compliance with international VAT requirements and proper tax treatment of vendor invoices.
• Review and approve AP reconciliations and account analyses.

Accounts Receivable Leadership

• Oversee customer invoicing, cash application, collections, and dispute resolution.
• Monitor accounts receivable aging and collection performance.
• Develop and implement collection strategies to reduce delinquent accounts and improve cash flow.
• Review customer credit risk and recommend credit limit adjustments.
• Partner with Sales, Operations, and Customer Success teams to resolve billing issues.
• Ensure timely and accurate customer account reconciliations.
• Oversee bad debt reserve analysis and recommendations.

Cash Flow & Working Capital Management

• Drive working capital improvement initiatives.
• Monitor and report key cash management metrics.
• Assist with short-term cash forecasting and liquidity management.

Leadership & Team Development

• Lead, mentor, and develop AP and AR staff.
• Establish performance goals and key performance indicators (KPIs).
• Conduct employee performance evaluations and coaching sessions.
• Develop standard operating procedures (SOPs) and training documentation.
• Foster a culture of accountability, customer service, and continuous improvement.

Financial Controls & Compliance

• Maintain strong internal controls over AP and AR processes.
• Ensure compliance with company policies.
• Support external audits by preparing schedules and responding to auditor requests.
• Review balance sheet reconciliations related to AP, AR, customer deposits, accrued expenses, and other transactional accounts.
• Ensure compliance with applicable tax reporting requests, VAT, and regulatory requirements.

Process Improvement & Systems

• Drive process automation and efficiency initiatives.
• Identify and implement opportunities to streamline workflows and reduce manual effort.
• Partner with IT and business stakeholders on ERP optimization initiatives.
• Maintain data integrity within Microsoft Dynamics 365 Business Central and related systems.
• Develop dashboard reporting and KPI monitoring capabilities.

Required Qualifications

• Bachelor’s degree in accounting, Finance, or related field.
• Minimum 5 years of progressive accounting experience.
• Minimum 1-2 years of supervisory or management experience overseeing AP and/or AR teams. Will consider strong candidate looking to gain management experience.
• Strong knowledge of GAAP and accounting fundamentals.
• Experience managing high-volume transaction environments.
• Advanced Microsoft Excel skills.
• Experience with ERP systems, preferably Microsoft Dynamics 365 Business Central.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and leadership abilities.

Preferred Qualifications

• 1. Pharmaceutical, healthcare, logistics, clinical trial, or supply chain industry experience.
• 2. Multi-entity and international accounting experience.
• 3. Exposure to VAT accounting and foreign currency transactions.
• 4. Continuous improvement, Lean, or process automation experience.

Key Competencies

• Strong knowledge of accounts payable, accounts receivable, collections, and cash application processes as well as General Accounting knowledge.
• Proven ability to improve working capital through effective management of receivables and payables.
• Excellent analytical, problem-solving, and reconciliation skills.
• Strong understanding of internal controls and GAAP.
• Ability to manage competing priorities in a fast-paced environment.
• Strong customer service, communication, and relationship management skills.
• Experience/exposure in implementing process improvements and leveraging ERP systems to drive efficiency.
• Results-oriented with a high level of accountability and attention to detail.
• Ability to collaborate effectively across Finance, Operations, Project Management, and Executive Leadership teams.
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and collaboratively