AP / AR Clerk

alamogroupexternal; Town of Texas (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

Alamo Group Inc. is seeking an Accounts Payable Clerk for its Corporate Headquarters. The role involves processing invoices, managing vendor accounts, and ensuring accurate and compliant accounting records in an in-office setting with potential move to hybrid later.

The AP Clerk will handle 3-way matching, payments, audits support, and data verification while building relationships across departments.

Qualifications

• Knowledge of accounting principles, specifically accounts payable.
• Proficient in MS Word, Excel, and Outlook.
• Excel pivot tables, V-lookups, and other common formulas.

Responsibilities

• Participate in or manage special projects for the Accounts Payable department.
• Support 1099 reporting and unclaimed property reporting.
• Manage vendor accounts by collecting and verifying information.
• Collect, analyze, and distribute information from data reports.
• Create, update, and maintain AP policies and procedures.
• Audit AP processes for accuracy and compliance.
• Support internal and external audits.
• Process invoices using 3-way match.
• Execute payments in SOX-compliant manner for ACH, Wire, EPAY, and Checks.
• Perform back verifications of payment remittance details.

Skills

Accounts payable

MS Word

MS Excel

Outlook

Pivot tables

VLOOKUPs

Attention to detail

Communication

Discrepancy resolution

Education

High School Diploma or GED

Some college / associate degree preferred

Tools

Microsoft Office

Job description

Alamo Group is a family of companies, and as such, employees enjoy a small company atmosphere as well as the rewards of being part of a larger organization. Along with many opportunities for career growth, Alamo Group provides competitive pay and a comprehensive benefits package that supports our employees' health and wellness, educational endeavors, and financial security. Benefits include:

• Medical, Dental, and Vision Coverage on the 1st day of employment
• 401(k) Retirement Savings Program with Company Matching on the 1st day of employment
• Paid Time Off and Paid Holidays
• Employee Wellness and Assistance Programs
• Professional Learning and Development Resources provided by the Alamo Group Learning & Development Academy
• And much more!

Alamo Group's Corporate Headquarters is currently located in Seguin, TX but we will be making the move to a brand-new office located in New Braunfels, TX by the end of this year.

This is an in-office position with the opportunity to move into a hybrid role once the selected individual is fully onboarded.

Alamo Group Inc. is currently accepting applications to fill the position of AP Clerk at its Corporate Headquarters.

Under administrative supervision, the AP Clerk performs advanced accounts payable duties, along with complex administrative, auditing, reporting, and account management functions. Responsibilities include invoice processing, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.

The AP Clerk will:

• Participate or manage special projects for the Accounts Payable department
• Support the Accounts Payable department with 1099 reporting and reporting unclaimed property
• Manage vendor accounts by collecting and verifying information
• Collect, analyze, and distribute information from data reports
• Create, update, and maintain AP policies and procedures
• Audit AP processes to ensure accuracy and compliance
• Provide support for internal and external audits
• Compile and check source documents for completeness, accuracy, and compliance
• Process invoices using 3-way match
• Resolve account discrepancies
• Execute payments in compliance with SOX for ACH, Wire, EPAY, and Checks
• Conduct Aged Receiver research, maintenance, and reports
• Conduct account reconciliations and accruals
• Perform all back verifications of payment remittance detail
• Handle mail, email, and faxes
• Participate in other duties as assigned

The ideal candidate will have/be:

• Knowledge of accounting principles (specifically accounts payable)
• Skilled and proficient in basic desktop office software including MS Word, Excel, and Outlook
• Microsoft Excel skills must include pivot tables, V-lookups, and other common formulas
• Excellent verbal and written communication skills
• High-level attention to detail
• High-level problem-solving skills with the ability to recognize, analyze, and solve discrepancies
• Able to follow detailed instructions with minimal oversight
• Able to meet both quality and quantity standards for assigned work
• Able to build and foster effective business relationships with customers, vendors, and other departments within and across the organization
• Able to plan, prioritize, and organize work and multitask

Education and Experience:

• High School Diploma or GED required. Some college or associate's degree is preferred.
• At least 5 years of previous accounts payable experience or a combination of work experience and education.

Working Conditions:

• Primarily office-based with extended periods of sitting and computer use
• Occasional overtime may be required during peak periods (month-end, year-end, audits)
• Occasional lifting of 10 pounds independently, stooping, reaching, and/or bending to perform duties