AP Admin.

StartupNWA; Siloam Springs (AR); On-site; USD 34,000 - 48,000; Full time

Job summary

Simmons in Siloam Springs, AR is seeking an AP Administrator to handle accounts payable tasks including invoice processing, matching, entry, and payments. The role requires basic accounting knowledge, attention to detail, and the ability to work with ERP systems.

The position emphasizes accuracy, timely processing, and coordination with vendors and team members. As a full-time, on-site role, responsibilities include cross-training with colleagues and contributing to departmental goals while

Qualifications

• Minimum 1 year accounting experience.
• Accounts payable experience a plus.
• Basic understanding of math and accounting principles.
• Accurate data entry with attention to detail.

Responsibilities

• Process invoices and match to related paperwork.
• Enter invoices into accounting system accurately and timely.
• Process payments and reconcile balances.
• Respond to vendor inquiries and resolve discrepancies.
• Cross-train with other accounting staff and participate in team activities.

Skills

Accounts payable

Data entry

Excel

Word

10-key

Analytical skills

Attention to detail

Education

High school diploma

Some college accounting courses

Tools

ERP systems

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

AP Admin.

Locations

Showing 1 location

Siloam Springs, AR 72761, USA

• On-site
• Accounting
• Full-Time

Description

Purpose of the Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable.

ESSENTIAL POSITION RESPONSIBILITIES - This is a Salary Non-Exempt position.

Processes invoices. Matches invoices to related paperwork. Enters invoices into accounting system in a timely manner, ensuring accuracy and compliance with company policies and procedures. Generates report to identify discrepancies. Researches to identify and correct error, obtaining approvals from managers as needed.

Processes payments. Performs multiple payment runs, including checks and electronic payments. Generates report to identify invoices requiring payment. Gathers and matches supporting documentation. Reviews for anomalies and makes corrections as necessary. Distributes checks as needed. Reconciles any balance forward accounts as needed. Ensures timely payment within vendor terms.

Resolves vendor concerns. Answers phone calls and emails from vendors and reviews incoming statements to resolve issues related to invoices. Researches records to confirm, verify and corroborate vendor-reported issue. Works with vendor to determine resolution and confirms with supervisor. Processes invoice if necessary.

Cross-trains with other accounting employees to ensure day-to-day functions are accomplished regardless of absences.

Participates as a member of the Team. Participates in the ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles and objectives: Is familiar with Simmons' established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position's role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.

Performs other duties as necessary in support of business objectives: This position description is intended to guide the activities of the person in this position and is not intended to limit the thinking and creativity of the person as to the work of this function nor is it intended that this describe all the work that may be required of the person in this position.

Physical Activities: Enters and locates information on a computer. Sits for long periods of time. Visually verifies information, often in small print. Handles large volumes of files and boxes them for storage. Communicates with Customers, Vendors, or Employees via telephone, in person, and/or electronic mail.

Personal Protective Equipment (PPE): As required by visiting facility.

Travel: Travels domestically to and from multiple facilities or work-sites very occasionally. Overnight travel may be required for trainings very occasionally.

Technical Experience: Minimum 1 year accounting experience. Accounts payable experience a plus. Basic understanding of math and accounting principles required. Use of personal computer, calculator, and 10-key and a working knowledge of Word and Excel required. Experience with ERP systems a plus. Accurate data entry skills with attention to detail and strong organizational, interpersonal, analytical and verbal/written communication skills required. Must be able to work independently, be detail oriented and organized while working with a high degree of accuracy.

Industry Experience: Preference for food processing or manufacturing organization.

Minimum Education: High school diploma or equivalent.

Preferred Education: Some college, especially accounting classes.

We value military experience and welcome veterans to join our team.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.