AP Accountant

benefit; California (MO); Hybrid; USD 36,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k) match

Paid time off

Life insurance

Disability insurance

Flexible spending accounts

Job summary

Benefit HQ in the United States is seeking an Accounts Payable Specialist to manage daily invoice processing and ensure timely payments to vendors. You will support efficient AP operations, maintain vendor relationships, and uphold company policies and accounting standards.

Responsibilities include entering invoices, reconciling statements, approving travel expenses, month-end close, and process improvements.

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• 2+ years of hands-on Accounts Payable experience.
• Proficient in ERP systems and Microsoft Excel.

Responsibilities

• Process invoices accurately and timely in the accounting system.
• Review AP aging and resolve past due invoices weekly.
• Reconcile vendor statements and approve employee travel expenses.
• Maintain vendor master files and perform month-end close activities.
• Identify process improvements and coordinate with IT on system issues.

Skills

Accounts payable experience

Excel proficiency

ERP familiarity

Education

Bachelor's degree in Accounting or Finance

Tools

ERP systems

Automated AP workflow platforms

Microsoft Office

Job description

You? Benefit!

Under the direction of the Accounts Payable Manager, this individual will be responsible for the daily processing of invoices and ensuring timely and accurate payment to vendors. The role supports efficient accounts payable operations, helps maintain vendor relationships, and ensures compliance with company policies and accounting standards.

What Youll Do:

Invoice Management:

• Accurately enter invoices into the accounting system after confirming proper authorization
• Ensure timely processing of invoices in alignment with vendor payment terms
• Review the AP aging report weekly and resolve any past due invoices
• Perform timely reconciliation of assigned vendor statements to maintain account accuracy
• Review and approve employee T&E expenses for payment
• Investigate and resolve discrepancies by coordinating with internal departments or vendors to address missing documentation or purchase order variances

Vendor Database Maintenance:

• Set up new vendors in accordance with internal control procedures and company policies
• Ensure vendor records are accurate, complete, and up to date in the ERP system
• Maintain and manage the vendor master files, including ongoing updates to the vendor profiles and supporting documentation

Vendor Payment Process:

• Assist in weekly cash disbursement process by preparing and reviewing payment batches
• Ensure that vendor payments are processed accurately and in accordance with company policy

Month End Closing:

• Ensure all invoices approved are prepared for final approval and posted
• Prepare month end accruals with proper documentation
• Complete monthly balance sheet reconciliations to ensure timely review and accuracy

Process Improvement:

• Identify and implement enhancements to streamline workflows and improve accuracy in accounts payable processes
• Monitor ERP system activity to ensure accurate invoice postings, and collaborate with IT to troubleshoot and resolve system related issues

Qualifications:

• Bachelors degree in Accounting, Finance or a related field
• 2+ years of hands on experience in Accounts Payable
• Proficient in Using ERP systems and automated accounts payable workflow platforms
• Solid working knowledge of Microsoft Excel and other Microsoft office applications
• Experience managing the full cycle of travel expense reimbursement, including auditing submissions, verifying supporting documentation, and ensuring timely and accurate payment.

Schedule:

• Hybrid – Onsite presence required at Benefit HQ 3x per week

The target salary range for this position is $26.44/hr-$38.46/hr. The actual salary offered is based on market location and will depend on a variety of factors, which may include, as applicable, years of relevant experience; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. This position is eligible to earn an annual bonus. This position is also eligible for the following benefits, including but not limited to: comprehensive health, dental and vision plans; a 401(k) plan with employer matching, various paid time off programs; employee discounts/perks; life insurance; disability insurance; flexible spending accounts.

• Contract type: Permanent Job