Anticipated Benefits Secretary

Keystone Central School District; Mill Hall (Clinton County); On-site; USD 37,000 - 45,000; Full time

Job summary

Keystone Central School District seeks a Benefits Secretary to support the Business Office, ensuring efficient benefits administration for district employees. You will handle enrollment changes, invoices, and annual notices with a focus on accuracy and privacy.

The role requires attention to detail, ability to work with third-party vendors, and collaboration with human resources to maintain compliance and up-to-date records across Clinton County. Equal opportunity is provided.

Qualifications

• Experience in benefits administration or payroll processes.
• Ability to manage benefit documentation and notices accurately.
• Maintain confidentiality of personnel and payroll information.

Responsibilities

• Maintains and distributes benefit documentation and annual notices.
• Tracks and processes benefit enrollment changes for employees.
• Reconciles vendor invoices and assists with payroll deductions.
• Maintains retiree insurance information and COBRA records.
• Ensures HIPAA compliance documentation and trainings are up to date.
• Keeps thorough records and cross-trains with other office staff.

Skills

Benefit administration

Payroll coordination

Documentation management

Confidentiality

Education

High school diploma or equivalent

Tools

Payroll software

Microsoft Office

Job description

Benefits Secretary - Classification B, full-time position. Starting salary for a classification B secretary is $40,749, prorated.

Job Goal

To contribute to the efficient operation of the Business Office to ensure the appropriate administration of employee benefits.

Performance Responsibilities

• Maintains and distributes benefit documentation and annual notices including, but not limited to, medical, dental, vision, Cobra eligibility, health reimbursement accounts, flex accounts, life insurance, long term disability, employee assistance benefit, sick bank, purchase of service, and health care reform.
• Maintains third party documentation and contracts regarding benefits and assists with HIPPA compliance documentation and trainings.
• Tracks hours for variable hour employees for health care reform.
• Tracks and processes benefit enrollment changes, including but not limited to, new hires, terminations, probationary employees, dependent changes, and leave of absences.
• Appropriately adjusts benefits to coincide with contractual language as needed.
• Calculates and distributes new health care annual rate sheets per bargaining unit specifications.
• Assists with payroll preparation related to payroll deductions for benefits and salary adjustments for unpaid leaves.
• Processes benefit enrollment changes with vendors and third-party administrators.
• Reconciles vendor invoices and submits for payment as required.
• Maintains employee annuity contributions and related demographic data.
• Provides requested benefit and demographic information as needed by, vendors, auditors and state agencies including, GASB, HIPP, court cases, PSERS Premium Assistance, workers compensation, and Department of Labor.
• Provides employee leave balances as needed.
• Tracks and processes all leave taken and reconciles leave accuracy to payroll.
• Balances end of year leave balances and does year end rollover, including audit documentation.
• Maintains retiree insurance information, including enrollments and terminations, COBRA, and updating annual costs.
• Receives and records HIPP payments and employee medical co-pay reimbursements for unpaid leaves.
• Prepares severance calculation, makes benefit revisions, and processes severance checks with third party vendor.
• Creates and maintains district employee on boarding and off boarding procedures and checklist in coordination with human resources.
• Maintains confidentiality regarding personnel and payroll matters.
• Attends trainings and/or webinars to keep up to date on software applications and procedures.
• Assists district employees, vendors and others with software, procedures and compliance issues.
• Exercises good judgment, courtesy and tact when receiving inquiries and determining proper disposition of problems.
• Maintains a complete, systematic and up-to-date set of records within the area of responsibility.
• Cross-trains with other office secretaries to provide coverage during absences, when appropriate and necessary.
• Consistent attendance is a requirement of the position.
• Other projects assigned related to the classification.
• LIVE AND WORK IN CLINTON COUNTY

Keystone Central School District is proud to partner with Clinton County Government on the Live and Work in Clinton County Relocation program. For more information, visit https://www.clintoncountypa.gov/departments/planning-grants-zoning/live-work-clinton-county-relocation-program

EQUAL OPPORTUNITY EMPLOYER

The Keystone Central School District is an equal opportunity education institution and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, ancestry, marital status, disability and/or handicap, pregnancy, or age in its admission, treatment, access, procedures, programs, services, employment practices and activities and provides equal access to the Boy Scouts and other designated youth as required by Title IV of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, Title II of the American Disabilities Act, the Boy Scouts of America Equal Access Act, Pennsylvania 22 Pa. Code ? 15.4, and School District Policies.

The following person has been designated to handle inquiries regarding all non-discrimination matters for all employees and employment matters:

Mr. Justin Evey

Director of Human Resources

Keystone Central School District

Administration Office

86 Administrative Drive, Mill Hall, PA 17751

570-893-4900 ext. 2325

[e-mail]