Annual Giving Coordinator

Oakton Community College; Des Plaines (IL); Hybrid; USD 54,000 - 60,000; Full time

Job summary

Oakton College Education Foundation seeks an Annual Giving Coordinator to plan and execute a comprehensive annual giving program. The role involves advising on strategy, coordinating direct mail, digital solicitations, events, and stewardship activities to strengthen donor relations and support Oakton College’s mission.

The position requires a Bachelor's degree and 3 years of annual giving fundraising experience, with strong communication, data analysis, and CRM skills.

Qualifications

• Bachelor's degree in Business, Communications, Marketing, Philanthropy, or related required or equivalent combination of education and experience.
• Three (3) years of demonstrated success in annual giving fundraising.
• Proficient in data analysis and reporting using fundraising databases and CRM systems.

Responsibilities

• Plan, organize, and implement a comprehensive annual giving program.
• Advise on strategy for annual giving fundraising including direct mail, digital solicitations, events and stewardship.
• Collaborate with Foundation team to segment donor prospects and tailor solicitation strategies.
• Manage Foundation events including budgeting, sponsorships, logistics and follow-up.
• Track and report on KPIs, analyze trends, and optimize initiatives for impact.
• Develop compelling messaging and collateral for fundraising and engagement efforts.
• Maintain donor records in the Foundation CRM and communicate preferences.

Skills

Annual giving

Fundraising strategy

Data analysis

Public speaking

Persuasive writing

Education

Bachelor's degree in Business/Communications/Marketing/Philanthropy

Equivalent combination of education and experience

Tools

Raiser's Edge

Salesforce

Google Suite

Adobe Pro

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Job Description:

Basic Function and Responsibilities:

The Annual Giving Coordinator is responsible for planning, organizing, and implementing a comprehensive and integrated annual giving program on behalf of the Oakton College Education Foundation. Provide an Annual Giving program tod allow the College to fulfill and communicate its mission and to form donor relations and allow donors to express their loyalty. This person will advise on strategy for and lead execution of annual giving fundraising efforts including direct mail, digital solicitations, events, and stewardship activities.

Characteristic Duties and Responsibilities:

• Advise on and execute an annual giving plan to acquire, retain, and upgrade donors, leveraging various solicitation channels including direct mail, email campaigns, online giving, crowdfunding, and special events.
• Manage and implement strategies for annual campaigns, including Employee Giving.
• Collaborate with the Educational Foundation team to identify and segment donor prospects, tailoring solicitation strategies to effectively engage different donor constituencies.
• Manage and execute Foundation special events, including identification of event purpose,
• goals, budget, sponsorship levels and acquisition, promotion, logistics, day-of-event
• program, and follow up. Assign and manage functional support activities to colleagues in
• the Advancement Department as needed.
• Utilize data analytics and reporting tools to track and evaluate the effectiveness of annual giving efforts, monitor key performance metrics, analyze trends, and make data-driven recommendations for optimization. Monitor and evaluate the effectiveness of annual giving initiatives.
• Collaborate with marketing and communications colleagues to develop compelling messaging and collateral materials to that effectively convey the impact of philanthropic support on student success and institutional excellence. Includes communication and materials for fundraising and engagement efforts, such as the Annual Report, newsletters, donors and prospect electronic and print appeals, social media, and website content.
• Maintain accurate records of donor contact information, engagement activities, and communications preferences using the Educational Foundation's database or CRM system.
• Stay informed about trends and best practices in annual giving and higher education advancement, continually seeking opportunities to enhance annual giving efforts.
• Attend Foundation Quarterly Meetings, identified committee meetings, and special events.
• Perform other job-related duties as assigned.

Supervision Received:

Administrative supervision is received from the Director of Major and Planned Giving.

Supervision Exercised:

Functional supervision is exercised over student workers, interns, and vendors/consultants as appropriate.

Requirements:

Qualifications and Working Conditions:

• A Bachelor's degree in Business, Communications, Marketing, Philanthropy, or related required or equivalent combination of education and experience is required.
• Three (3) years of demonstrated success in annual giving fundraising.
• A high level of interpersonal and communication skills and the ability to deliver services in a fast-paced and customer-service focused environment is required. A proven track record of meeting achieving goals and deliverables.
• Proficient project management skills with the ability to plan, prioritize, and execute multiple initiatives simultaneously within established timelines.
• Excellent communication skills-the ability to actively listen, adapt to the audience, offer and take feedback, be empathic and respectful. Proficient in persuasive writing, public speaking, and interpersonal skills. Must have an expert level of writing skill.
• Advanced word processing, intermediate spreadsheet application and beginning presentation application skills required. Experience with utilizing Google suite of applications and Adobe Pro.
• Proficiency in data analysis and utilization of data from databases. Experience using fundraising software and CRM systems (e.g., Raiser's Edge, Salesforce). Ability to access, analyze, and report on data.
• Ability to work independently as well as collaboratively in a team-oriented environment, fostering a culture of collaboration, innovation, and excellence.
• Ability to work evenings and weekends as needed and travel between campuses and to off campus events.

Preferred Qualifications:

• Three (3) years of demonstrated success in annual giving fundraising in a higher education or nonprofit setting.
• Advanced word processing using Microsoft Word, intermediate spreadsheet application using Microsoft Excel, and beginning presentation application using Microsoft PowerPoint skills.

Physical Demands and Working Conditions:

Light lifting up to 10 lbs. and light carrying up to 10 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move from building to building on-Campus and to visit off-Campus entities. Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions

Additional Information:

HOURS: Monday - Friday 8:15 am - 5:00 pm - Hours may vary due to the needs of the College (quarterly board meetings, committee meetings and special events)

SALARY: The hourly salary of this position is $28.24 which equates to $56,921 annualized based on Oakton's summer hours schedule.

Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.

Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Oakton College does not utilize E-Verify for employment eligibility verification.