Animal Research Dept Coordinator – Finance & Ops

Priority One Services; Princeton (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Research Resources – LAR Business Office in Princeton, NJ seeks a Department Coordinator to support administrative and financial functions across invoicing, census data, and vendor communications.

The role reports to the LAR Business Manager and involves maintaining financial records, managing contracts, and ensuring compliance with university policies while assisting staff and management on various projects.

Qualifications

• Bachelor’s degree in Business Administration, Finance, or related field.
• 3–5 years of experience in a similar role, preferably in an academic or research setting.
• Proficiency with Word, Excel, and PowerPoint; ability to learn new software.
• Ability to perform multiple tasks concurrently.
• Strong organizational, analytical, and problem‑solving skills with attention to detail.
• Excellent interpersonal and customer service skills.
• Initiative, sound judgment, and discretion with confidential data.
• Willingness to assume additional responsibilities and other duties as assigned.
• Ability to lift 30 lbs and assist with events/setup.

Responsibilities

• Coordinate census data accuracy and report on financials, revenue, and expenses.
• Manage communications with vendors and maintain vendor relationships.
• Administer the monthly invoicing process; resolve billing discrepancies and ensure timely payments.
• Handle purchase order requisitions and approval of larger invoices.
• Provide training and support to staff on financial procedures and EMS system usage.
• Prepare and present regular financial and procurement reports.

Skills

Organization

Analytical skills

Attention to detail

Interpersonal skills

Customer service

Multitasking

Communication

Discretion

Initiative

Project coordination

Education

Bachelor’s degree in Business Administration

Related field (Finance/others)

Tools

Microsoft Office

EMS systems

Job description

Research Resources – LAR Business Office in Princeton, NJ seeks a Department Coordinator to support administrative and financial functions across invoicing, census data, and vendor communications.

The role reports to the LAR Business Manager and involves maintaining financial records, managing contracts, and ensuring compliance with university policies while assisting staff and management on various projects.