Animal Care Logistics Coordinator - NYC Multi-Site

Animal Care Centers of NYC; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Animal Care Centers of NYC is seeking an Inventory & Logistics Coordinator to coordinate day-to-day inventory, receiving, distribution, transportation, and logistics across ACC locations. The role requires frequent travel throughout New York City and to partners.

The position involves hands-on warehouse work, loading/unloading, and ensuring supplies and equipment are properly received, stored, and delivered in a timely manner.

Qualifications

• Minimum 3 years of professional experience in inventory management, logistics, supply chain, warehouse operations, transportation, distribution, procurement, or a related field.
• Valid driver's license required.
• Demonstrated hands-on experience handling inventory, warehouse operations, and multi-site logistics.
• Strong organizational and time-management skills with the ability to work independently, exercise sound judgment, and follow established procedures.
• Ability to work effectively in a fast-paced, service-oriented environment.
• Demonstrated ability and willingness to drive regularly throughout all five boroughs of New York City and to designated external locations as required by departmental operations.
• Ability to operate a vehicle for extended periods in urban traffic and navigate NYC delivery routes.
• Ability to work indoors and outdoors in varying weather conditions and to safely load, unload, carry, push, and pull inventory, supplies, equipment, crates, and other materials.
• Strong professional communication skills, with the ability to communicate effectively with internal departments, vendors, donors, carriers, and external partners.
• Ability to lift at least 50 lbs.

Responsibilities

• Receive, inspect, count, organize, and record incoming supplies, donations, and equipment; resolve or report delivery discrepancies.
• Prepare supplies, materials and equipment requested by staff, and transport within, and throughout, the care centers.
• Transport, deliver and distribute supplies, equipment, documents, donations, and other approved materials safely and responsibly throughout the five boroughs and other designated locations.
• Receive, inspect, verify, unbox, organize, and accurately record incoming inventory, supplies, donations, and equipment.
• Organize and maintain storage areas so materials are clearly identified, accessible, properly stored, and maintained in accordance with ACC standards.
• Support the organization and distribution of large-volume donations and recurring orders across multiple ACC locations.
• Perform scheduled physical inventory counts and adhere to inventory control procedures.
• Track the movement of supplies and equipment between storage areas, departments, headquarters, and care centers.
• Identify inventory discrepancies, shortages, fulfillment errors, damaged goods, and incorrect or missing shipments, and communicate these issues to the Associate Director.
• Perform timely distribution of supplies, equipment, donations, and other materials between ACC care centers, headquarters, storage locations, vendors, donors, and external partners.
• Follow and support ACC's established transportation schedule, including regularly scheduled Tuesday and Friday transports and additional transportation needs as assigned.
• Prepare, pack, label, document, and verify outgoing shipments and internal transfers prior to transportation or delivery.
• Ensure items are delivered to the correct location, department, and recipient and that deliveries are appropriately documented.
• Coordinate and complete pickups and deliveries from vendors, donors, community partners, carriers, and other external locations.
• Coordinate with ACC staff to consolidate transportation needs and reduce unnecessary trips and inefficient use of staff time.
• Assist with returns and shipments through carriers such as FedEx, UPS, and other designated delivery services.
• Maintain accurate documentation for internal shipments, transfers, pickups, and deliveries.
• Ensure transported materials are handled, secured, and delivered in accordance with ACC procedures and applicable safety requirements.
• Maintain assigned vehicles, equipment, and transportation supplies in an organized and safe condition and report maintenance or operational concerns promptly.
• Assist with loading and unloading supplies, equipment, crates, and other materials as required.
• Assist with special projects, organizational initiatives, emergency logistics needs, and other assignments as directed.
• Complete other duties as assigned by the supervisor.
• Fear Free certification within 30 days of hire.
• Complete other duties as assigned by supervisor

Skills

Inventory management

Logistics

Warehouse operations

Multi-site logistics

Driver's license

Education

Associate's degree in Logistics, Supply Chain Management, Business Administration, Operations, or related field

Tools

NetSuite

Barcode systems

Inventory software

Job description

Animal Care Centers of NYC is seeking an Inventory & Logistics Coordinator to coordinate day-to-day inventory, receiving, distribution, transportation, and logistics across ACC locations. The role requires frequent travel throughout New York City and to partners.

The position involves hands-on warehouse work, loading/unloading, and ensuring supplies and equipment are properly received, stored, and delivered in a timely manner.