Inventory Logistics Coordinator

Animal Care Center of NYC; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off (PTO)

Health, dental, and vision insurance

401K and Pension

Life Insurance

Job summary

Animal Care Centers of NYC (ACC) seeks an Inventory & Logistics Coordinator to manage daily inventory, receiving, and distribution across ACC locations and partners. This hands-on, field-based role requires frequent travel between headquarters, storage facilities, and five boroughs in NYC.

The role emphasizes strong organizational skills, reliable vehicle operation, and attention to safety while handling supplies, donations, and equipment in warehouse, shelter, and outdoor environments.

Qualifications

• 3+ years in inventory management, logistics, or related field.
• Valid driver’s license with clean record.
• Hands-on inventory, warehouse operations and multi-site logistics experience.
• Strong organizational and time-management skills; able to work independently.
• Ability to drive across NYC boroughs as required.

Responsibilities

• Receive, inspect, count, organize, and record incoming inventory and equipment.
• Organize storage areas; ensure proper labeling and accessibility.
• Coordinate large-volume donations and recurring orders across ACC locations.
• Perform scheduled physical inventory counts and follow control procedures.
• Track movement of supplies between storage areas, departments, and care centers.
• Communicate discrepancies to the Associate Director.

Skills

Inventory management

Logistics coordination

Warehouse operations

Multi-site coordination

Strong communication

Safety and procedures

Time management

Education

Associate's degree in Logistics or related field

Tools

NetSuite

Barcode/scanning systems

Job description

Schedule

Monday-Friday, 9am-5:30pm with Saturday and Sunday off.

Who We Are

ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC. We touch the lives of nearly 20,000 animals each year. ACC is more than an animal shelter; we are a resource to the community, always seeking ways to keep the human-animal bond intact. With a 90% placement rate, our progressive, life-saving initiatives contribute to the successful placement of our animals.

We strive to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits, both by adopting animals directly to the public and by partnering with more than 200 dedicated animal placement organizations (our New Hope partners). We also help keep NYC communities safe and rescue animals in need, responding to emergencies that involve animals as well as keeping our doors open 24/7 for people and animals in need.

Summary

The Inventory & Logistics Coordinator is responsible for the day-to-day coordination of inventory, receiving, distribution, transportation, and logistics activities across Animal Care Centers of NYC (ACC). This position ensures that supplies, equipment, donations, and animal care essentials are accurately received, tracked, stored, distributed, and transported between ACC locations and external partners in a timely and organized manner.

This is a hands-on, field-based position requiring frequent travel between ACC locations, headquarters, storage facilities, vendors, donors, and other designated locations. The Coordinator physically handles inventory and equipment, loads and unloads vehicles, and works in warehouse, storage, shelter, office, and outdoor environments. The role requires strong organizational and time-management skills, attention to detail, sound judgment, and the ability to drive responsibly and patiently throughout New York City.

Required Qualifications

• Minimum of 3 years of professional experience in inventory management, logistics, supply chain, warehouse operations, transportation, distribution, procurement, or a related field required.
• Valid driver's license with a clean driving record required.
• Demonstrated hands-on experience handling inventory, warehouse operations, and multi-site logistics.
• Strong organizational and time-management skills with the ability to work independently, exercise sound judgment, and follow established procedures.
• Ability to work effectively in a fast-paced, service-oriented environment.
• Demonstrated ability and willingness to drive regularly throughout all five boroughs of New York City and to designated external locations as required by departmental operations.
• Ability to operate a vehicle for extended periods in urban traffic and navigate NYC delivery routes.
• Ability to work indoors and outdoors in varying weather conditions and to safely load, unload, carry, push, and pull inventory, supplies, equipment, crates, and other materials.
• Strong professional communication skills, with the ability to communicate effectively with internal departments, vendors, donors, carriers, and external partners.
• Ability to lift at least 50 lbs.

ACC values work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.

Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.

• Receive, inspect, count, organize, and record incoming supplies, donations, and equipment; resolve or report delivery discrepancies.
• Prepare supplies, materials and equipment requested by staff, and transport within, and throughout, the care centers.
• Transport, deliver and distribute supplies, equipment, documents, donations, and other approved materials safely and responsibly throughout the five boroughs and other designated locations.

Other Responsibilities

Inventory Receiving & Distribution s:

• Receive, inspect, verify, unbox, organize, and accurately record incoming inventory, supplies, donations, and equipment.
• Organize and maintain storage areas so materials are clearly identified, accessible, properly stored, and maintained in accordance with ACC standards.
• Support the organization and distribution of large-volume donations and recurring orders across multiple ACC locations.
• Perform scheduled physical inventory counts and adhere to inventory control procedures.
• Track the movement of supplies and equipment between storage areas, departments, headquarters, and care centers.
• Identify inventory discrepancies, shortages, fulfillment errors, damaged goods, and incorrect or missing shipments, and communicate these issues to the Associate Director.

Logistics, Transportation & Multi-Site Operation s:

• Perform ti mely distribution of supplies, equipment, donations, and other materials between ACC care centers, headquarters, storage locations, vendors, donors, and external partners.
• Follow and support ACC's established transportation schedule, including regularly. scheduled Tuesday and Friday transports and additional transportation needs as assigned.
• Prepare, pack, label, document, and verify outgoing shipments and internal transfers prior to transportation or delivery.
• Ensure items are delivered to the correct location, department, and recipient and that deliveries are appropriately documented.
• Coordinate and complete pickups and deliveries from vendors, donors, community partners, carriers, and other external locations.
• Coordinate with ACC staff to consolidate transportation needs and reduce unnecessary trips and inefficient use of staff time.
• Assist with returns and shipments through carriers such as FedEx, UPS, and other designated delivery services.
• Maintain accurate documentation for internal shipments, transfers, pickups, and deliveries.
• Ensure transported materials are handled, secured, and delivered in accordance with ACC procedures and applicable safety requirements.
• Maintain assigned vehicles, equipment, and transportation supplies in an organized and safe condition and report maintenance or operational concerns promptly.
• Assist with loading and unloading supplies, equipment, crates, and other materials as required.
• Assist with special projects, organizational initiatives, emergency logistics needs, and other assignments as directed.
• Complete other duties as assigned by the supervisor.
• Fear Free certification within 30 days of hire.
• Complete other duties as assigned by supervisor

Preferred Qualifications

• Associate's degree in Logistics, Supply Chain Management, Business Administration, Operations, or a related field preferred.
• Experience with NetSuite, barcode/scanning systems, or comparable inventory/logistics platforms preferred.
• Familiarity with NYC transportation routes, delivery logistics, parking regulations, and field-based operations preferred.

At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. Animal Care Centers houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance.

ACC offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet.

Reports to

Associate Director, Inventory & Logistics

Overtime

This is a non-union position and is eligible for overtime.