Ambulatory Surgery Scheduler – Impactful Patient Care

Sca-Health-; Arcadia (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

SCA Health in Arcadia, CA is seeking a Scheduler to manage outpatient surgeries and related tasks. You’ll gather patient demographics, obtain insurance details, verify benefits with payers, and help maintain accurate scheduling data.

You’ll coordinate with the Director of Nursing to ensure equipment and staff availability, prepare the daily surgery calendar, and support cross-training across front desk, medical records, and billing duties.

Qualifications

• High school diploma or GED is required.
• Minimum one year scheduling experience in ambulatory surgery, acute-care hospital, or doctor's office.
• Excellent attendance and punctuality are essential.
• Ability to meet deadlines and multitask in a fast-paced environment.

Responsibilities

• Responsible for scheduling all outpatient surgeries and procedures as requested by the physician or the physician’s office staff.
• Responsible for obtaining and adding patient demographics and insurance information into the billing system.
• Responsible for contacting payers to verify patient benefits and obtain necessary authorization.
• Coordinates efforts with the Director of Nursing to ensure availability of needed equipment, requested staff, and/or ancillary services.
• Prepares and distributes the daily surgery schedule to the Nursing Managers, RNs, Pre-Op and PACU Nurse and Technicians, Business Office Manager.
• Responsible for capturing complete and accurate clinical, demographic and insurance information on patients scheduled at the surgery center.
• Responsible for communicating to the Director of Nursing, and other appropriate employees, for same day and next day add-on cases.
• Responsible for communicating any potential scheduling conflicts to the Director of Nursing.
• Promptly communicates any patient problems to the Business Office Manager and/or Director of Nursing.
• Maintains positive communications with the medical staff members and their office personnel.
• Responsible for tracking cancellations.
• Responsible for monitoring and maintaining and releasing block time.
• Responsible for preparing daily bank deposits for monies received at the surgery center.
• Cross-training to cover the front desk for lunches, breaks, and extended absences of the Receptionist/Admitting Clerk. The Scheduler shall also be cross trained in medical records, chart preparation, collections, and patient account advocacy duties.
• Perform other clerical duties as directed by the Business Office Manager.

Skills

Scheduling experience

Punctuality

Attendance

Ability to meet deadlines

Education

High school diploma or GED

Job description

SCA Health in Arcadia, CA is seeking a Scheduler to manage outpatient surgeries and related tasks. You’ll gather patient demographics, obtain insurance details, verify benefits with payers, and help maintain accurate scheduling data.

You’ll coordinate with the Director of Nursing to ensure equipment and staff availability, prepare the daily surgery calendar, and support cross-training across front desk, medical records, and billing duties.