Alumni Relations & Grade-School Engagement Coordinator - Dominican High School, Whitefish Bay, WI

Archmil; Whitefish Bay (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Dominican High School in Whitefish Bay, WI seeks an Alumni Relations & Grade-School Engagement Coordinator to strengthen ties with alumni and build connections with elementary students and families. The role unifies Advancement and Admissions, coordinating events, communications, and partnerships to foster a vibrant Dominican community.

The coordinator will plan reunions, Career Day, and outreach activities; maintain alumni records; and support grade-school visits and engagement initiatives with

Qualifications

• Experience in alumni relations or school outreach is preferred.
• Excellent communication and event-planning skills.
• Ability to coordinate with multiple departments and volunteers.

Responsibilities

• Coordinate alumni reunions from chair coordination to invitations, RSVPs, attendance, and follow-up.
• Plan All-School Reunion Night and Senior Dinner with events manager and catering.
• Lead Annual Alumni Career Day connecting students with alumni for insights.
• Coordinate Young Alumni Auction Party with events manager.
• Research alumni updates and write profiles for publications.
• Maintain alumni records in Raiser's Edge and assist communications.

Job description

Alumni Relations & Grade-School Engagement Coordinator - Dominican High School, Whitefish Bay, WI

Position Summary The Alumni Relations & Grade-School Engagement Coordinator plays an important role in strengthening Dominican High School’s relationships with its alumni and building connections with the nextgeneration Knights.

This position is responsible for developing meaningful opportunities for alumni to remain connected to Dominican while establishing relationships with elementary schools, students in grades K–6, and their families. Through alumni programming, special events, school partnerships, and engagingexperiences on and off campus, the Coordinator will help foster a strong sense of community among Dominican alumni and introduce younger students and their families to the opportunities, values, and experiences that define a Dominican education.

The position supports the mission of Dominican by cultivating lifelong relationships with alumni and creating early, positive connections with prospective students and families.

The position is full-time, with approximately 20 hours per week dedicated to Advancement and 20 hours per week dedicated to Admissions. Responsibilities and scheduling will be coordinated between the two departments to accommodate seasonal priorities and event demands.

Alumni Relations & Advancement

Alumni Engagement & Programming

• Develop and implement opportunities for alumni to remain connected to Dominican High School andengage with the school community.
• Coordinate alumni reunions by working with reunion chairs to assist with planning, manageinvitations and communications, track RSVPs, attend reunions, and complete post-event follow-up.
• Plan and coordinate the annual All-School Reunion Night and Senior Dinner in collaboration withthe Events Manager, including event logistics and catering coordination.
• Direct and coordinate the annual Alumni Career Day, connecting current Dominican students withalumni who can share career experiences, professional insights, and industry knowledge.
• Coordinate the annual Young Alumni Auction Benefit Party in collaboration with the EventsManager.
• Research alumni accomplishments, gather class updates, and write alumni profiles, news, andfeature articles for Dominican publications, including the summer and fall magazines.

Alumni Database & Communications

• Maintain and expand alumni records using Blackbaud Raiser’s Edge, ensuring contact information,professional updates, and alumni profiles are accurate and current.
• Collaborate with the Communications Manager to develop alumni updates and content for Dominican publications, monthly e-newsletters, and social media.
• Identify alumni engagement opportunities and gather information about alumni who may beprospective major-gift donors.
• Keep Alumni portion of the Dominican website updated with current information by providing it tothe Communications Manager.

Advancement Events & Fundraising Support

• Assist with the planning and execution of Advancement events and fundraising initiatives,including the annual auction, golf outing, KnightWalk, and phone-a-thon when applicable.
• Collaborate with the Events Manager and other Advancement colleagues to support event logistics,volunteer coordination, communications, and follow-up as needed.
• Participate in school-centered activities that concern the student body and create a sense ofcommunity at Dominican.

Grade-School Engagement & Admissions Outreach

Grade-School Partnerships & Community Outreach

• Build and maintain relationships with elementary-school principals, teachers, counselors,coaches, activity directors, and other school contacts to identify opportunities for Dominican toengage younger students and support their school communities.
• Develop and maintain a calendar of grade-school outreach opportunities that align withDominican’s academic, athletic, artistic, and extracurricular offerings.
• Coordinate Dominican student, faculty, and coach participation in existing grade-schoolactivities, including theater productions, academic programs and competitions, athletic events,band concerts, student performances, and holiday celebrations.
• Arrange additional age-appropriate outreach experiences, such as classroom visits, games, artsactivities, demonstrations, and other opportunities that introduce younger students to Dominican.

Future Knight Experiences & Events

• Develop and coordinate opportunities for elementary-school students to visit the Dominicancampus and experience the school community.
• Promote and connect younger students with existing Dominican programs, including summer camps,theater productions, athletic events and clinics, and academic activities.
• Develop new engagement opportunities, such as Discovery Days, tournaments, STEM activities, artsexperiences, and other programs that introduce students to Dominican’s educational and extracurricular offerings.
• Work with Dominican faculty, coaches, students, and staff to coordinate volunteers and create recurring opportunities for elementary-school students and their families to interact with Dominican throughout the school year.
• Identify opportunities to participate in grade-school events and activities that strengthenDominican’s visibility and relationships within its feeder-school communities.
• Keep Future Knights section of the Dominican website updated with current information by providing it to the Communications Manager.

Outreach Tracking & Collaboration

• Maintain records of participating schools, outreach activities, student participation, andengagement opportunities to help evaluate outreach efforts and guide future planning.
• Follow up with grade-school contacts, maintain ongoing communication, and identify opportunitiesto deepen school partnerships.
• Share regular updates with the Director of Admissions regarding outreach activities, participation, emerging opportunities, and potential areas for growth.
• Coordinate with the Admissions team toensure grade-school outreach complements the existingrecruitment