Alumni Relations Coordinator - Part-Time

Shelton; Dallas (TX); On-site; USD 20,664 - 34,440; Part time

Job summary

Shelton is looking for a Part-Time Alumni Relations Coordinator in Dallas, Texas. This role involves managing alumni relations to secure ongoing support for the school’s mission through fundraising and relationship-building.

The ideal candidate will have proven fundraising experience, excellent organizational skills, and the ability to foster lasting relationships with alumni. The position offers a commitment of 20-25 hours per week.

Qualifications

• Proven frontline fundraising experience with measurable results.
• Ability to build lasting relationships with donors and alumni.
• Professional experience in Development or Alumni Relations preferred.

Responsibilities

• Manage a comprehensive alumni relations program.
• Increase alumni involvement and fundraising efforts.
• Develop ongoing alumni communications including e-newsletters.

Skills

Fundraising abilities

Organizational skills

Interpersonal communication

Attention to detail

Experience with fundraising software

Written communication

Tools

Microsoft Office Suite

Wealth Engine

Finalsite

Job description

Alumni Relations Coordinator - Part-Time

About June Shelton School June Shelton School & Evaluation Center is the world’s largest independent school for bright children with learning differences. Founded in 1976, Shelton is dedicated to serving and empowering students who learn differently. The school includes a speech and language therapy program, an evaluation center, and a teacher‑training program. Shelton collaborates with major medical institutions in Dallas such as Children’s Medical Center and UT Southwestern Medical Center. The co‑educational, non‑sectarian school serves approximately 900 students in grades EC‑12 and is accredited by the Independent Schools Association of the Southwest (ISAS).

Position Overview: Responsible for managing and supporting Sheltons alumni relations program to secure lifelong commitment and support for Sheltons mission. Part‑Time: 20‑25 hours per week.

Qualifications & Skills

• Proven frontline fundraising abilities and results, strong organizational skills, and ability to build lasting relationships with donors and alumni.
• Excellent computer skills; experience with fundraising software, Microsoft Office Suite, Wealth Engine, and Finalsite is desired.
• Strong interpersonal, organizational, written and verbal communication skills. Ability to meet deadlines; attention to detail; flexible and reliable.
• Professional fundraising experience in Development, Alumni Relations, Marketing, or Volunteer management preferred.
• Ability to manage sensitive information, maintain strict confidentiality, and demonstrate discretion and good judgment.
• Diplomatic and tactful, warm, friendly, positive attitude.

Essential Functions

• Provide support and ongoing management of a comprehensive alumni relations program.
• Work with the Development Office to increase alumni involvement and giving.
• Collaborate closely with the Chief Advancement Officer and Development Officer to support Sheltons fundraising goals.
• Coordinate alumni fundraising strategies with the Annual Fund, Capital Campaign, and Stampede.
• Involve alumni in year‑long activities, including volunteer opportunities, Homecoming, and class reunions.
• Assist alumni in discovering and supporting memorial, recognition, and other named giving opportunities.
• Serve as the primary source for alumni talent and resources for students, faculty, and staff.
• Provide a primary contact for alumni and alumni families to facilitate campus visits and tours.
• Secure venues, negotiate contracts, manage budgets, timelines, menus, speakers, invitations, and coordinate with the Development Office.
• In conjunction with the Director of Communications and Chief Advancement Officer, develop and maintain ongoing alumni communications, including website messaging, e‑newsletters, and social media.
• Provide information and lists for the Annual Report and weekly e‑posts.
• Collect and communicate meaningful alumni information (life events, achievements, birth/death announcements, class notes) to relevant constituencies.
• Lead production of alumni‑related brochures, invitations, talking points, event emails, e‑newsletters, mailings, and other online and print materials.
• Communicate with faculty about potential alumni resources for classroom interaction and special projects; identify potential alumni speakers for events.
• Lead the Senior Class Gift campaign as directed by the Chief Advancement Officer.
• Attend senior brunch to announce the Senior Class Gift and welcome new graduates as alumni.
• Support seniors in developing community and relationships that foster lifelong commitment to Shelton as alumni; assist Upper School Administration and College/Career counselor with senior programs and events.
• Manage and coordinate care packages with Upper School and College Counseling Office and mailings for young alumni while engaging young alumni parents and families.

Database/Administrative

• Maintain comprehensive and accurate records of alumni relations activities in the development database (Raisers Edge) including contact information, employment details, births, marriages, deaths, events, and participation.
• Collaborate with the marketing and communications team to update the alumni website.
• Manage collection, data entry, maintenance, and integrity of all alumni‑related data for inclusion in the development database.
• Ensure accurate and up‑to‑date alumni data for recognition in online and print materials, including alumni gifts and pledges to all funds and campaigns.
• Assist with internal and external reports and documents related to alumni, students, and development as requested.
• Maintain school archives, including documents, yearbooks, memorabilia, pictures, videos, and upload digital yearbooks.
• Track and evaluate the success of alumni engagement efforts through metrics such as event attendance, participation rates, and alumni feedback.

Strategic Support

• Assist the Development Office with special projects, events, prospect and donor research, and other assignments as directed by the Chief Advancement Officer or Executive Director.
• Develop and maintain collaborative relationships across school divisions to further engage the alumni community.
• Stay current on the latest Development and alumni relations industry trends and best practices through professional development and networking with alumni relations professionals at peer institutions.

Other Duties

Perform other duties and special projects as assigned.

Disclaimer: The above are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these requirements will not automatically disqualify a candidate. Reasonable accommodations may be made to enable the incumbent to perform the essential functions. These statements describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, or skills required for this classification.