Alumni Events & Fundraising Coordinator

CRISTA Resources; Shoreline (WA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans w/CRISTA match

Family Care

Paid Holidays

PTO

Tuition Discount at King's Schools

Job summary

CRISTA Ministries in Shoreline, WA seeks an Alumni Relations Events Coordinator to lead planning and execution of alumni-focused events for King's Schools. You will align activities with alumni interests, drive fundraising, manage volunteers, and collaborate with the Director of Alumni Relations to create meaningful experiences that deepen engagement and support ministry goals.

You will coordinate reunions, homecomings, and program-specific events, manage budgets, and work with Marketing,

Qualifications

• Bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent.
• 2-5 years of demonstrated experience in event planning and coordination and/or skills related to this position.
• Fundraising event experience or customer service experience a plus.
• Strong interpersonal and communication skills
• Experience with CRM systems and alumni databases (Salesforce etc.)
• Experience with event project management
• Ability to manage multiple projects and work collaboratively with several departments
• Proactive follow-through
• Problem-solving skills and the ability to anticipate needs
• Passion for King's Schools and Christian Education

Responsibilities

• Plan and execute a wide variety of alumni events and programs as directed by the Director of Alumni Relations, including reunions, homecoming activities, alumni spotlights, program-specific events, community events, and other special programs.
• Coordinate class reunions and alumni event committees, providing ambassadors and volunteers with timelines, alumni data, resources, guidance, and Alumni Relations Team support.
• Develop and maintain event timelines including run of show documents, set-up schedules, project plans and deadlines
• Recruit, train, coordinate, and support event volunteers, ensuring they are prepared for their responsibilities before and during events.
• Coordinate event logistics from planning through completion, including venues, deliveries, décor, printed materials, setup, teardown, event software, and other operational needs.
• Manage event registration and guest experience including RSVPs, guest lists, attendee communications, check-in, name tags, seating assignments when applicable
• Coordinate vendor relationships and event services, researching vendors, obtaining competitive bids, managing communications, and ensuring compliance with contractual, insurance, venue, and organizational requirements in collaboration with the CRISTA Ministries Director of Events, as needed.
• Coordinate with internal CRISTA teams as appropriate including Facilities, Security, and AV/IT.
• Partner with Resource Advancement Marketing to promote events, proofread and update event collateral, and coordinate event photography and other content for archival and promotional use.
• Deliver exceptional guest, alumni, donor, sponsor, and volunteer experiences that strengthen relationships and advance alumni engagement, fundraising, and ministry objectives.
• Support event financial management and partnership development, including budget tracking, invoice processing, expense reconciliation, and identification of sponsorship or partnership opportunities.
• Track and evaluate event participation and outcomes, maintaining organized records, coordinating database updates, administering post-event surveys, and summarizing attendance, feedback, engagement, and program results.
• Collaborate with colleagues, alumni, and internal partners to continuously improve events, identifying opportunities to enhance event quality, guest engagement, volunteer involvement, and operational efficiency.

Skills

Event planning

Fundraising experience

CRM systems

Alumni relations

Communication skills

Education

Bachelor's degree

Tools

Salesforce

Event software

Canva

Adobe Photoshop

Job description

CRISTA Ministries in Shoreline, WA seeks an Alumni Relations Events Coordinator to lead planning and execution of alumni-focused events for King's Schools. You will align activities with alumni interests, drive fundraising, manage volunteers, and collaborate with the Director of Alumni Relations to create meaningful experiences that deepen engagement and support ministry goals.

You will coordinate reunions, homecomings, and program-specific events, manage budgets, and work with Marketing,