Alumni Engagement & Events Coordinator

Columbia University; New York (NY); On-site; USD 63,000 - 67,000; Full time

Job summary

Columbia University’s Fu Foundation School of Engineering and Applied Science seeks an Alumni Programs Coordinator to support alumni events, programs, and communications, strengthening engagement with SEAS. You will coordinate logistics for in-person and hybrid events and maintain the alumni relations marketing calendar and CRM data.

The role requires juggling multiple projects, executing communications, and providing office operations support while ensuring alignment with university branding

Qualifications

• High School diploma or equivalent; Bachelor's degree preferred or equivalent in education, training and experience plus 2-years of related experience.
• Experience using email marketing tools, CRM, MS Office Suite, and some experience with graphic design programs are required.
• The successful candidate must possess outstanding verbal and written communication skills; strong interpersonal, organizational and analytical skills; be attentive to detail; and have the ability to work in a fast-paced environment and handle multiple projects.
• Must be willing to work flexible hours to attend events that take place outside normal workday, including evenings and weekends.

Responsibilities

• Support the development and deployment of alumni relations marketing and communications initiatives: coordinate and manage the alumni relations marketing calendar, including drafting, designing, building, testing, and deploying email communications and digital content for programs and events.
• Coordinate event logistics such as registration setup and tracking, venue coordination, audiovisual and technology needs, catering, materials preparation, and on-site support.
• Maintain alumni data in CRM systems, generate and analyze reports related to event attendance, engagement, and communications performance to support program evaluation and planning.
• Design, order, track, and maintain inventory of branded materials, giveaways, and event supplies, including developing systems to monitor usage and storage.
• Provide general administrative and operational support to ensure efficient day-to-day functioning of the office.

Skills

Email marketing tools

CRM

MS Office Suite

Graphic design programs

Communication

Education

Bachelor's degree preferred

Tools

MS Office Suite

CRM

Graphic design software

Email marketing tools

Job description

Columbia University’s Fu Foundation School of Engineering and Applied Science seeks an Alumni Programs Coordinator to support alumni events, programs, and communications, strengthening engagement with SEAS. You will coordinate logistics for in-person and hybrid events and maintain the alumni relations marketing calendar and CRM data.

The role requires juggling multiple projects, executing communications, and providing office operations support while ensuring alignment with university branding