Alumni Engagement Coordinator

UWEAU University of Wisconsin Eau Claire; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

UW-Eau Claire is seeking an Alumni Engagement Coordinator in the Alumni Office. This full-time professional position manages major alumni engagement activities and coordinates homecoming, award programs, and networking initiatives aligned with the university's strategic goals.

The role requires a bachelor's degree, strong written and oral communication, excellent organizational skills, and experience with event planning and donor records.

Qualifications

• Bachelor's degree required.
• Strong written and oral communication skills to interact effectively with donors, alumni, students, board members and staff.
• Experience with event planning and coordinating alumni activities.

Responsibilities

• Maintains the Alumni Board information and plans all Alumni Board meetings.
• Plans and leads major alumni events, including homecoming and networking activities.
• Monitors and updates donor records and implements related policies.
• Develops and monitors alumni relations goals to support fundraising.
• Develops, implements, and monitors branding campaigns for the unit.
• Reviews the annual budget for the Alumni Association office and manages budgeting controls.

Skills

Excellent communication

Organizational skills

Event planning

Donor relations

Education

Bachelor's degree

Tools

Microsoft Office

Donor CRM

Job description

Current Employees:

If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Alumni Engagement Coordinator

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Alumni Relations Officer

Job Duties:

A full-time, professional academic staff position is available in Alumni Office beginning December 1, 2026. The working title for this assignment is Alumni Engagement Coordinator with an official title of Alumni Relations Officer. The Alumni Relations Officer manages the major functions of alumni engagement at the University of Wisconsin-Eau Claire. Plans and leads the implementation of major alumni events, and activities in alignment with strategic initiatives and objectives, including homecoming, award programs, young alumni focus, networking and social activities, and resource development.

• 35% Maintain the Alumni Board information, complete responsibility for planning of all Alumni Board meetings.
• Works with other key staff to craft and execute a strategic plan that engages alumni in key areas of the university - recruitment and retention.
• 30% Monitors, organizes, and updates donor records, and implements operating policies and procedures.
• 10% Assists in the development and implementation of alumni relations goals to promote alumni impact and fundraising activities in alignment with the strategic plan.
• 10% Develops, implements, and monitors institutional communication and branding campaigns and programs.
• 10% Review annual budget for the Alumni Association office with Foundation Leadership and manage proper controls for planning and executing budget monthly.
• 5%

Key Job Responsibilities:

• Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about established programs based on set material or standards
• Plans, directs, and executes alumni visits and discovery calls, passing leads to the appropriate major gift officers to cultivate relationships to assist in achieving established donor goals
• Plans and leads the implementation of major alumni events, volunteer committees, and activities in alignment with strategic initiatives and objectives
• Leads the development, production, and dissemination of communication and branding strategies and materials for the unit
• Identifies data trends, errors, and insufficient data; and reports variances according to established policies and procedures
• Monitors, organizes, and updates donor records, and implements operating policies and procedures

Department:

The Foundation and Alumni office consists of 25 colleagues focused on and committed to the proactive engagement of alumni and friends in supporting the University of Wisconsin-Eau Claire. This includes giving programs to effectively generate private resources for the University’s benefit and events across the U.S. to engage and steward alumni. The unit works to effectively communicate with 100,000 Blugolds alumni and more than 10,000 annual donors to the UW-Eau Claire Foundation. For more information go to: https://alumni.uwec.edu/ and https://foundation.uwec.edu/

Compensation:

The salary range for this position is $55,000-65,000. Commensurate on qualifications and experience.

Required Qualifications:

• A bachelor's degree from a regionally accredited institution is required.
• Position requires strong organizational, written, and oral communication skills to interact effectively with donors, alumni, students, board members and staff.
• Must be detail oriented, proficient with Microsoft Office suite and experienced with event planning.

Preferred Qualifications:

• Prior university or non-profit experience and/or experience working with boards.
• Ability to maintain confidential information and records.
• Demonstrated commitment to planning quality events and programming.

Special Notes:

INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/. The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

ADDITIONAL INFORMATION:

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.