Alumni & Development Coordinator

Harvard Central Administration (CADM) Talent Acquisition; Cambridge (MA); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Harvard University Central Administration (CADM) seeks a Development Assistant to support frontline gift officers and advance the Faculty of Arts and Sciences philanthropic mission. This full‑time role offers exposure to alumni affairs, development operations, and donor relations within a large university setting.

You will gain experience in data gathering, reporting, meeting preparation, and collaboration with colleagues across Alumni Affairs and Development in Cambridge, MA.

Qualifications

• 1–2 years of related experience (education may count toward experience).
• Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management, mail merges, and report generation.
• Strong knowledge of Microsoft Office software.
• Strong writing skills and attention to detail.
• Available to work additional evening hours if necessary.
• You will be expected to attend meetings, work certain events/campus activities, such as reunions each Spring, and participate in department retreats that are taking place on campus in Cambridge, MA.

Responsibilities

• Provides support to all aspects of fundraisers’ prospect management, including data gathering, input and maintenance; drafting prospect outreach, memos, correspondence, and reports.
• Develops and prepares necessary meeting and solicitation materials prior to prospect meetings and supports post-meeting action items.
• Achieves proficiency in the alumni/donor database to research prospects, organize data and produce reports. Enters data in an accurate and timely manner.
• Partners with gift officers to write high quality event briefings, event bios, and donor briefings.
• Maintains various reports to ensure accurate and current information on gift and donor totals, solicitation status, and prospects. Produces reports and lists using the Advance and Qlikview databases.
• Coordinates officers’ travel and expense reports in a timely manner; schedules meetings and maintains calendars; takes and distributes meeting notes and performs other administrative responsibilities as needed.
• Provides customer service to internal and external stakeholders such as donors and/or alumni both domestically and internationally with guidance from manager.
• Cultivates favorable relationships and works closely throughout the year with colleagues across Alumni Affairs and Development to help accomplish department and team goals.
• May help facilitate communications with various FAS constituents from the officers.
• Serves as a resource for policies, protocols and procedures and strategizes ways for fundraising efforts to be more efficient and productive.
• May be asked to provide additional support for the broader Major Gifts team and FAS Development during times of peak activity or staff transition. Works closely with other members of the support team to advance the goals of the department.
• Participates in various team and staff meetings throughout the year and is an engaged member of the team.
• Provides other job-related duties as required.

Skills

Strong writing

Attention to detail

Excellent phone demeanor

Strong interpersonal skills

Education

College degree (preferred)

Tools

Microsoft Office

Database management

Mail merges

Report generation

Job description

Harvard University Central Administration (CADM) seeks a Development Assistant to support frontline gift officers and advance the Faculty of Arts and Sciences philanthropic mission. This full‑time role offers exposure to alumni affairs, development operations, and donor relations within a large university setting.

You will gain experience in data gathering, reporting, meeting preparation, and collaboration with colleagues across Alumni Affairs and Development in Cambridge, MA.