Alltrista - Coordinator, Operations

Alltrista Plastics LLC; Springfield (MO); On-site; USD 45,000 - 55,000; Full time

Job summary

Alltrista Plastics LLC is seeking a versatile administrative professional to support Human Resources, Accounting and plant operations in a busy manufacturing environment in Springfield, Missouri. The role combines payroll, HRIS data entry, vendor communications, and general office coordination to keep daily activities running smoothly.

Ideal candidates bring 5+ years of admin experience, familiarity with HR processes and MS Office; Ceridian Dayforce experience is a plus.

Qualifications

• 5+ years’ experience in administrative capacity
• 1-3 years’ experience with Human Resources administrative activities
• Excellent planning, time management, decision making, presentation and interpersonal skills

Responsibilities

• Reconcile hourly payroll and timekeeping data
• Assist with recruiting activities and job postings in HRIS
• Prepare new employee orientation and onboarding activities
• Maintain employee personnel filing system and audit records
• Coordinate employee relations events and answer HR questions
• General office duties and scheduling coordination
• Support accounting with mail, invoicing, and supplier communications

Skills

Administrative experience

Payroll processing

HRIS data entry

Tools

Ceridian Dayforce

Microsoft Office

Job description

Alltrista Plastics LLC, is a subsidiary of Jadex Inc., and is a leading manufacturer in high-volume, precision injection molded parts.The company designs and manufactures with proprietary engineering processes and extensive manufacturing capabilities, from five (5) locations worldwide. From the first spark of an idea, through the design of the mold to the actual manufactured product, Alltrista Plastics focuses all efforts on delivering innovative plastic solutions.The company’s core markets include Consumer Products, Medical/Healthcare, Personal Care, Health & Beauty, Caps & Closures, and Packaging.

Position Summary

Provide day to day assistance and support in aspects of Human Resources, Accounting, and general plant administrative activities.

Primary Functions

Human Resources:

• Reconcile hourly associate payroll timesheets within the timekeeping system, including accurate recording of absences, vacation, holiday hours, etc.
• Review and audit bi-weekly hourly payroll reports to ensure accuracy and submit to corporate for processing.
• In conjunction with HR Generalist, assist with recruiting activities, to include timely routing of position requisitions, as well as job postings within HRIS and any other approved job boards.
• Data entry into HRIS system, including by not limited to entry of new hires, terminations, employee data changes, and time away from work.
• Prepare and organize activities for new employee orientation, as well as assist with on-boarding and training activities as directed.
• Maintain employee personnel filing system, including filing documents, removing/moving terminated files, and auditing, as necessary.
• Assist with coordination of employee relations events.
• Support and/or redirect employees with general questions, including but not limited to resetting passwords, payroll, benefit, and policy questions.
• Other duties as assigned by the Human Resources department.

Accounting:

• Collect, distribute/prepare Company mail internal and external.
• Support Plant through MRO purchasing activities, including requisition creation, purchase order creation, and placement of order with suppliers.
• Responsible for invoicing activities, including creation, and mailing of invoices to Customers, auditing invoicing for correct pricing, and invoice issue reconciliation efforts.
• Support plant controller with maintenance of project files, various projects and reports as business activities dictate.
• Complete ongoing reconciliation of Petty Cash.
• Maintain the Open Purchase Order and Received Not Invoiced reports, contacting vendors for information as needed.
• Assist customers/vendors with general questions.
• Other duties as assigned by the Finance/Accounting department.

General:

• Responsible for answering main phone line, greeting, and assisting guests, vendors, and customers in the lobby.
• Ensure proper inventory levels of all office supplies, employee break room supplies, including inventory management and ordering.
• Coordinate with vendors regarding office equipment and service agreements.
• Help coordinate with scheduling meetings
• Keep the break rooms stocked with supplies.

Experience/Knowledge

• 5+ years’ experience in ad administrative capacity
• 1-3 years’ experience with Human Resources administrative activities
• Excellent planning, time management, decision making, presentation and interpersonal skills.
• Ability to develop a high level of personal credibility with employees and management.
• The ability to work with and maintain information of a confidential and sensitive nature.

Preferred Experience/Qualifications

• Systems: Ceridian Dayforce and Microsoft Office
• Experience working in Manufacturing Industry.
• Customer service orientated.
• Energetic, self-motivated individual, with excellent interpersonal and communication skills
• Positive attitude and willingness to learn.
• Detail oriented, accurate and possess good organizational skills.
• Demonstrated ability to learn fast and work under general supervision.
• Skills to work on multiple projects and tasks are required.
• Strong communication skills, both written and oral.

Physical Requirements

• Sitting approximately 75 percent of work time.
• Standing and/or walking approximately 15 percent of work time.
• Bending at the waist, sitting, kneeling, walking, etc., as job may require.
• Able to wear required PPE, including hearing protection, and eye protection.
• Ability to work overtime or occasionally on weekends with short notice.
• Typical office and manufacturing environment.

Jadex Inc and its Businesses do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.