Alliance Programs Coordinator: IP & Licensing

Operations Council; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 66,000 - 75,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Wellness and work-life resources

Professional development

Job summary

The Assistant Alliance Manager role at the University of Pennsylvania's PCI supports Licensing Officers and the Corporate Alliances team in managing established alliance relationships, IP portfolios, and agreement administration. You will coordinate with PCI's IP, Finance, and alliance partners to keep contracts current and ensure timely execution.

This position reports to a Senior Associate Director of Licensing and requires strong communication, organization, and project management skills,

Qualifications

• Bachelor's degree and 2-3 years of relevant work experience or combination or equivalent combination of education and experience.
• Master's Degree and 1 to 2 years of experience in scientific or engineering discipline strongly preferred. Strong science background is highly preferred.
• Detail oriented and organized, with exceptional time management skills.
• Excellent verbal and written communication skills.
• Experience managing people and projects, with the ability to multi‑task.
• Project management and basic contract drafting experience is required.
• Practical / working knowledge of various database and project management systems is strongly preferred.
• Self‑starter and proactive, but seeks direction when needed.
• Diplomatic, discreet and professional.

Responsibilities

• Assist the Associate Alliance Manager, Senior Alliance Manager, and/or Licensing Officer, as directed, with interactions with established alliance partners in the areas of intellectual property management, research programs, transactional agreements and overall relationship management.
• Assist with project management support of Penn‑alliance partner initiatives, including reporting such initiatives out to PCI Alliances and other Penn stakeholders, as appropriate, to ensure initiatives are properly resourced and completed on time.
• In close coordination with Senior Associate Director‑Alliances, and other colleagues in PCI’s Corporate Alliances group, negotiate certain third party agreements to meet Penn's obligations for active alliance programs, as assigned.
• Assist the Associate and Senior Alliance Managers in coordinating with PCI's Intellectual Property group, PCI's Finance group, alliance partners and third parties to manage documentation and updating of intellectual property that is licensed under active alliance programs and to facilitate and help manage patent billing, income allocation and distribution matters related to alliance programs.
• Assist the Associate and Senior Alliance Managers in addressing requests from Penn faculty and staff members related to alliance program agreements.
• Provide agreement and close‑out support for all alliance program contracts.

Skills

Detail oriented

Organization

Time management

Verbal communication

Written communication

People management

Project management

Contract drafting

Database / PM systems

Self-starting / proactive

Diplomatic / professional

Education

Bachelor's degree and 2-3 years of relevant work experience or combination or equivalent combination of education and experience

Master's Degree and 1 to 2 years of experience in scientific or engineering discipline strongly preferred

Job description

The Assistant Alliance Manager role at the University of Pennsylvania's PCI supports Licensing Officers and the Corporate Alliances team in managing established alliance relationships, IP portfolios, and agreement administration. You will coordinate with PCI's IP, Finance, and alliance partners to keep contracts current and ensure timely execution.

This position reports to a Senior Associate Director of Licensing and requires strong communication, organization, and project management skills,