All Saints Catholic School

Archmil; Kenosha (WI); On-site; USD 28,000 - 36,000; Part time

Job summary

All Saints Catholic School in Kenosha, WI is seeking a part-time Finance/HR Coordinator to manage financial reporting, payroll, tuition billing, and related administrative duties.

The role requires an accounting background, experience with school finance, and collaboration with the Finance Committee and school leadership. In-person duties at the school administration building are expected.

Qualifications

• Accounting degree or equivalent work experience.
• CPA or prior school accounting experience preferred.
• Proactive approach to receivables and coordination with office staff.

Responsibilities

• Provide monthly financial reports to the Finance Committee (Balance Sheet, Income Statement, analyses).
• Ensure account reconciliations are complete, accurate, and timely.
• Prepare monthly and year-end financial statements and related analyses.
• Lead annual budget preparation and tuition rate calculations and recommendations.
• Process bi-weekly payroll and ensure payroll tax filings are timely.
• Manage financial reporting and compliance with Archdiocese requirements.
• Oversee tuition billing, accounts receivable, and collections.
• Oversee accounts payable and ensure timely processing of invoices and payments.
• Coordinate facilities, procurement, and staff accounting handbook updates.

Skills

Accounting/Bookkeeping

Payroll processing

Financial reporting

Budgeting

Accounts receivable

Accounts payable

Communication

Attention to detail

Education

Accounting degree or equivalent

CPA preferred

Tools

Excel

Accounting software

ERP

Job description

Finance/HR Coordinator - All Saints Catholic School, Kenosha, WI

Direct working relationship with Finance Committee Chair

School Mission Statement: Together we will teach children to see the world through the eyes of Christ by actively learning, living, and witnessing our Catholic faith in a rigorous academic environment.

Site: This role is in-person at the All Saints Catholic School administration building 4400 22nd ave. Kenosha, WI

Schedule: Part time; 20 hours Monday through Friday

Salary: based on experience

Knowledge, Skills, and Abilities Required: Accounting degree or equivalent work experience. CPA or previous experience with accounting in a school setting is preferred. A proactive approach to managing receivables and working with office personnel and principal.

Primary Responsibilities:

Financial Management and Reporting

• Provide monthly financial reports to the Finance Committee, including the Balance Sheet, Income Statement, and financial analysis.
• Ensure all underlying account reconciliations are complete, accurate, and timely.
• Prepare monthly and year-end financial statements and related financial analyses.
• Lead annual budget preparation and tuition rate calculations and recommendations.

Payroll, Benefits, and Compliance

• Process bi-weekly payroll and ensure timely and accurate payroll tax filings and related reporting.
• Manage applicable financial reporting and compliance requirements, including Confidential Financial Statement to Archdiocese of Milwaukee.

Tuition, Billing, and Receivables

• Oversee annual tuition billing and invoicing processes.
• Monitor accounts receivable and tuition collections, including ongoing analysis, follow-up, and collection of delinquent tuition balances.
• Manage accounts payable and ensure timely and accurate processing of invoices and payments.

School Operations and Administration

• Coordinate facilities-related responsibilities and operational needs.
• Oversee curriculum and supply procurement processes.
• Maintain and update staff and accounting handbooks, as applicable.
• Coordinate communications with relevant stakeholders regarding financial, administrative, and operational matters.

ASCS reserves the right to modify this job description as needed to accurately reflect duties assigned.

Building Address (use for deliveries)
3501 S. Lake Dr. |St. Francis, WI 53235