Aircraft Teardown and Inventory Coordinator

Jet Support Services, Inc.; Erlanger (KY); On-site; USD 60,000 - 80,000; Full time

Job summary

Jet Support Services, Inc. (JSSI) seeks a remote Aircraft Teardown and Inventory Manager to oversee the vendor's teardown facility in Erlanger, KY. You will manage receiving, inventory, RMAs, and data entry to ensure accuracy and compliance with the Disassembly Services Agreement.

The role requires strong organizational skills, independent time management, and collaboration with team members. You will work with AvSight ERP and coordinate shipments, inspections, and documentation to support

Qualifications

• Oversee inspections and the receiving of parts into the warehouse.
• Manage inventory at TD facility and identify and resolve discrepancies.
• Prepare inventory reports as requested and take ownership of inventory accuracy.
• Inspect parts, materials, and articles for damage and documentation accuracy, using vendor photographs and records during teardown and physical inspection upon receipt.
• Ensure accurate entry of part numbers, serial numbers, and nomenclature into JSSI’s ERP system (AvSight), together with scanned copies of all associated documentation.
• Manage the upload of teardown manifests into AvSight, confirming that each manifest matches the Harvest List and the parts received, and resolving discrepancies with the vendor.
• Ensure all required documentation accompanies each shipment, whether supporting a sales order, relocating a part to another warehouse, or sending a part for repair.
• Ensure that shipping labels, Hazardous Materials

Responsibilities

• Define teardown scope with PLRs and coordinate parts return to Erlanger.
• Request quotes; review disassembly agreements for accuracy.
• Own the Disassembly Services Agreement and ensure signed pricing and timing.
• Monitor performance against agreement, timeline, storage and quality programs.
• Verify vendor work remotely, including tags, photos, packing slips, documentation.
• Review invoices and ensure insurance certificates are on file.
• Track deadlines and arrange audits or oversight when needed.
• Maintain accurate inventory records for off-site assets.

Job description

About JSSI

Founded in 1989 and headquartered in Chicago, Jet Support Services, Inc. (JSSI) is the largest independent provider of hourly cost maintenance programs for business aviation. JSSI delivers comprehensive coverage for engines, airframes, and auxiliary power units (APUs) across more than 300 different aircraft makes and models, helping owners and operators stabilize maintenance budgets, maximize aircraft availability, and protect asset value throughout the lifecycle of ownership. JSSI has built a portfolio of complementary business lines designed to simplify the economic and technical complexity of business aviation; these include Maintenance teams, Traxxall maintenance tracking software, Parts & Engines, Conklin aircraft cost and performance data, and Aviation Capital asset-based financing solutions. Together, these offerings support owners, operators, and maintenance providers with integrated tools spanning ownership and maintenance planning, execution, and financial management. With more than 6,500 aircraft supported through programs and software platforms, JSSI leverages its unique independence, unmatched scale, and data-driven insight to deliver customized solutions and support models aligned to the interests of each client—regardless of aircraft platform. JSSI is backed by leading institutional investors GTCR, Genstar Capital, and Blackstone. Learn more at jetsupport.com.

Position Summary

The Aircraft Teardown and Inventory Manager serves as the primary JSSI Parts & Engines (JPE) point of contact and remote lead for aircraft teardowns and inventory administration, working from Erlanger, KY and overseeing the vendor’s teardown facility. This role is responsible for overseeing the vendor’s receiving, inventorying, and shipping of parts, as well as maintaining local inventory accuracy, processing core returns, issuing Return Material Authorizations (RMAs), and ensuring data entry is accurate and consistent with JPE quality standards. The coordinator is also accountable for ensuring the vendor complies with the Disassembly Services Agreement and its exhibits. The ideal candidate is a self-motivated professional with excellent organizational skills who can manage their time and schedule independently and oversee a vendor’s work remotely. This individual collaborates effectively with team members, manages vendor relationships with professionalism, and has a working knowledge of aircraft engine preservation criteria and the quality control requirements associated with shipping aircraft parts.

Essential Duties and Responsibilities:

• Partner with JPE Product Line Representatives (PLRs) to define the scope of work for each aircraft teardown, including determining which parts will be removed and coordinating the parts return to Erlanger, Shipment on Ro or scrap onsite/
• Request quotes and review disassembly agreements to ensure they are accurate and complete.
• Serve as JPE’s owner of the Disassembly Services Agreement: before each aircraft is inducted, confirm that the current Statement of Work and a signed Aircraft Exhibit (pricing, location, and timing) are in place, and that JSSI-approved change orders are signed before any additional work begins.
• Monitor the vendor’s performance against the agreement and Statement of Work, including the six-week disassembly timeline, airframe storage requirements, and quality program requirements (FOD prevention, counterfeit parts prevention, and quality management system), and elevate deviations to JPE management.
• Provide the vendor with the Harvest List, target component list, logbooks, and maintenance tracking software access, and approve in writing any scope changes, deviations, scrap, or shipments lacking the required documentation.
• Remotely verify the vendor’s work before parts ship, including removal tags, photographs, packing slips, and packaging, and confirm that certificates of destruction are received for scrapped parts.
• Review vendor invoices against quoted pricing, deposit terms, and approved change orders, and confirm that required insurance certificates are on file before work begins.
• Track agreement deadlines and notice requirements, including the 30-day window to notify the vendor in writing of warranty defects, and arrange onsite audits or third-party oversight when needed.
• Maintain accurate inventory records for all off-site assets during teardown and while stored at teardown facilities.

Desired Credentials:

• Oversee inspections and the receiving of parts into the warehouse.
• Manage inventory at TD facility and identify and resolve discrepancies.
• Prepare inventory reports as requested and take ownership of inventory accuracy.
• Inspect parts, materials, and articles for damage and documentation accuracy, using vendor photographs and records during teardown and physical inspection upon receipt.
• Ensure accurate entry of part numbers, serial numbers, and nomenclature into JSSI’s ERP system (AvSight), together with scanned copies of all associated documentation.
• Manage the upload of teardown manifests into AvSight, confirming that each manifest matches the Harvest List and the parts received, and resolving discrepancies with the vendor.
• Ensure all required documentation accompanies each shipment, whether supporting a sales order, relocating a part to another warehouse, or sending a part for repair.
• Ensure that shipping labels, Hazardous Materials

At JSSI, we are committed to rewarding our team members with competitive and comprehensive compensation packages that reflect their contributions and talent.

For this role, the annual base pay generally ranges from $60,000 to $80,000, with the final offer determined by variable factors including but not limited to market location, job-specific knowledge, skills, education, and experience. In addition, your total rewards package may include an annual discretionary bonus plan, incentive or sales bonus plan, or other form of additional compensation, based on your role.

Additionally, for full-time employees based in the USA, Canada, or the Philippines, we are proud to offer a robust suite of benefits. This ranges from insurance offerings such as medical, dental, vision, retirement savings programs, among others, starting day one of employment. For a full overview of our offerings, visit the JSSI Benefits Page on our company website.

JSSI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristic protected by law.

JSSI does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team.