Air Permits Administrative Assistant

DGS Office of External Affairs; Indianapolis (IN); On-site; USD 38,000 - 42,000; Full time

Job summary

Indiana Department of Environmental Management is seeking an Administrative Assistant in the Air Permits Branch to organize and carry out administrative tasks related to air permitting. Responsibilities include processing documents, data entry into tracking systems, and coordinating with staff to post legal notices.

You will manage permit notification databases and work with multiple electronic systems to support the air permits approval process, ensuring accuracy and compliance.

Qualifications

• High School Diploma or equivalent required.
• 3+ years of administrative experience preferred.
• Ability to navigate multiple electronic systems.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Adobe DC and SharePoint familiarity preferred.

Responsibilities

• Plan, organize and perform administrative activities related to air permitting.
• Process documents and enter data into tracking systems.
• Coordinate with staff to post legal notices.
• Manage permit notification databases.
• Work with multiple electronic systems to support air permits approval.

Skills

Multisystem coordination

Microsoft Office Suite

Prioritization & deadlines

Attention to detail

Adobe DC & SharePoint familiarity

Education

High School Diploma or equivalent

Job description

As an Administrative Assistant in the Indiana Department of Environmental Management's Air Permits Branch, you will plan, organize, and perform administrative activities related to air permitting. Responsibilities include processing documents, entering data into tracking systems, coordinating with staff to post legal notices, and managing permit notification databases. You'll work with multiple electronic systems to support the air permits approval process.

Key qualifications

• Ability to navigate multiple electronic systems and coordinate with technical staff
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to plan, prioritize work, and meet deadlines
• Familiarity with Adobe DC and SharePoint preferred
• Strong attention to detail and ability to read and follow detailed written procedures
• High School Diploma or equivalent and 3+ years of similar administrative experience