Air Operations Support Coordinator – Wildland Fire

Latino Outdoors; Tumwater (WA); Vor Ort; USD 61.000 - 83.000; Vollzeit

Zusammenfassung

Washington State Department of Natural Resources (DNR) is seeking an Air Operations Support Coordinator within the Wildland Fire Program to oversee aviation support functions, procurement, and contract management across statewide operations.

The role involves extensive liaison with dispatchers and partners, managing inventories, and coordinating with financial and training units to ensure compliant and efficient aviation operations.

Qualifikationen

• Strong interpersonal skills for diverse stakeholders.
• Ability to multitask efficiently.
• Competency with Microsoft Office suite.
• Commitment to DEI and environmental justice.
• Adheres to laws, regulations, and public records retention.

Aufgaben

• Liaison with dispatchers, vendors, aircraft managers, cooperators, and partners regarding Air Operations Support.
• Assist Aviation Program Coordinators and Program Managers as needed by Aviation ADM.
• Serve as Primary purchasing Officer for Air Support requests from Aviation Program Managers.
• Provide and confirm program managers’ inventory annually.
• Handle Aircraft contract billing, invoices, and orders and deliver to responsible managers.
• Coordinate with DNR Financial Staff, Federal Contract Officers, and regional finance sections.
• Assist with technical aircraft specifications, procurement, and rating of Aircraft.
• Develop statewide aircraft employment plan, provide cost/stats, and evaluate vendors.
• Coordinate with WFMD Training Section to ensure IQS system carding for Aviation staff.
• Collaborate with Aerial Intelligence Manager to provide intel for briefing and reports.

Kenntnisse

Interpersonal skills

Multitasking

Microsoft Office

DEI commitment

Public records retention

Ausbildung

Associate’s degree or higher in Aviation Operations

Associate’s degree or higher in Aviation Safety

Associate’s degree or higher in Office Management

Associate’s degree or higher in Finance

Jobbeschreibung

Air Operations Support Coordinator, Wildland Fire Program Coordinator 1

Full-time, Permanent, Represented position (WFSE)

Salary: $5,506.00 – $ 7,399.00 Monthly

Responsibilities

• Liaison with dispatchers, vendors, aircraft managers, cooperators, and partners with respect to Air Operations Support;
• Assist Aviation Program Coordinators and Program Managers as assigned by the Assistant Division Manager for Aviation in Aviation Support Functions.
• Primary purchasing Officer for Air Support requests from Aviation Program Managers.
• Responsible for providing and confirming program managers’ inventory no less than annually.
• Responsible for all Aircraft Contract billing, invoices, and orders, providing final products to, but not limited to: Assistant Division Manager for Aviation, DNR Operations Manager.
• DNR Financial Staff, Federal Contract Officers/Financial Sections, DNR Region Finance Sections, OFM (when requested), and Fire Incident Management Teams (IMTs).
• Assist with technical aircraft specifications, procurement, and rating of Aircraft.
• Completes comprehensive statewide aircraft employment plan, provides aircraft cost and statistics, recommends improvements to the program, and performs vendor evaluations.
• Coordinates with the WFMD Training Section to ensure Aviation personnel are entered and carded in the IQS system for Aviation positions to which the employee is assigned.
• Collaborates with the Aerial Intelligence Program manager to provide Aerial Intelligence to the Aviation-ADM and WFMD staff for briefing, reports, and statistics.

Required Qualifications

You must meet all the Required Qualifications and Competencies to be considered for this position. There are multiple pathways to meet qualifications, such as education, volunteer work, life skills, and experience. Please clearly communicate in your application materials that your skills align with the position and qualifications.

• Fully qualified in one of the following NWCG/DNR/USFS/DOI/US Military qualifications:
  • Aviation Branch Director,
  • Air Support Group Supervisor,
  • Aviation Program Manager,
  • Unit Aviation Officer,
  • US Military Flight Operations Specialist,
  • NWCG Aircraft Dispatcher,
  • Or higher Aviation Qualification.
• Experience with government contract management.
• Experience managing large inventory automation systems (e.g., AssetWorks).
• Experience managing general office operations.
• Experience processing large quantities of bills/invoices/contracts using governmental pay systems.

Required Competencies

• Strong interpersonal skills such as the ability to interact and effectively communicate with all personnel, vendors, and management.
• Skills in multitasking
• Intermediate or greater competency in the Microsoft Office suite.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention, and ensure requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment

• About 80% of work is office, and 20% is field-oriented at locations throughout the State. Field environment includes outdoors at airports, helibases, and mobile office trailers.
• Considerable travel may be required. Travel by department aircraft may be required at times.
• A current, valid driver’s license and two years of driving experience. Additionally, DNR requires state drivers to possess a license that is not suspended, revoked, or restricted (for example, Occupational/Restricted Driver Licenses or requiring ignition interlock devices). This position requires driving as an essential function. Finalists and/or interview candidates will be asked to provide a driving record from all states in which they have held a license during the past three years.

Desired Qualifications

• 2 Years’ experience in Aviation Operations Management (e.g., Government Public Aircraft Operations, USFS/DOI, FAA 14 CFR Parts 133, 135, or 137, or Military Aircraft Operations).
• 1 year or more of completing or processing aircraft cost forms and invoices for payments.
• 2 years’ experience with Washington State contracting and procurement.
• Experience in fire aircraft contracting (management or procurement) under Washington State or federal aircraft procurement rules.
• Associate’s degree or higher in one of the following disciplines:
  • Aviation Operations
  • Aviation Safety
  • Office Management
  • Finance
• 1 year or greater qualified as an NWCG Aircraft Dispatcher.