Air Import Coordinator

Mallory Group; Village of Lynbrook (NY); Hybrid; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

401(k) plan

PTO

Job summary

Mallory Alexander International Logistics is seeking an experienced Air Import Coordinator to join our growing team in a hybrid role based in New York. You will manage the full cycle of inbound air shipments, coordinating documentation, data entry, tracing, and client/vendor communication.

The ideal candidate has 3+ years in air import operations, strong organization and communication skills, and proficiency with CargoWise and Microsoft Office.

Qualifications

• Bachelor’s degree in Logistics or a related field preferred but not required.
• 3+ years of experience in air import operations.
• Proficiency with CargoWise and Microsoft Office.

Responsibilities

• Coordinate all aspects of air import shipments, including documentation and data entry.
• Process terminal payments and ensure timely receipt of goods.
• Communicate daily with clients and vendors via email.
• Ensure compliance with customs regulations and company standards.
• Use CargoWise to manage shipment details and status updates.
• Collaborate with internal teams to ensure a smooth import process.

Skills

Air import operations

Strong organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree in Logistics or related field

Tools

CargoWise

Microsoft Office

Job description

Mallory Alexander International Logistics, a global third-party logistics (3PL) provider, is looking for talented individuals to join our growing team.

We are seeking a detail-oriented and highly organized Air Import Coordinator to join our growing team. This role is responsible for managing the full cycle of inbound air shipments, from processing and coordinating deliveries to providing consistent communication with clients and vendors.

Duties and Responsibilities:

• Coordinate all aspects of air import shipments, including documentation preparation, data entry, shipment tracing and delivery arrangements
• Coordinate terminal payments, ensuring promptly processing and follow up to ensure timely receipt of goods.
• Communicate daily with clients and vendors via email, providing updates and resolving issues as needed
• Ensure all documentation is in compliance with customs regulations and company standards
• Utilize internal systems (including CargoWise, if applicable) to manage shipment details and status updates, track and tracing.
• Work collaboratively with internal departments to ensure a seamless import process

Qualifications:

• Bachelor’s degree in Logistics or similar field preferred but not required.
• 3+ years of experience in air import operations
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency with freight forwarding systems (CargoWise experience required) and Microsoft Office applications.

Pay & Benefits

We offer a competitive hourly rate of $28.00-$31.25, depending on your experience.

• You'll also receive a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) plan, and paid time off (PTO).

Work Environment

This is a hybrid role, requiring 3 days per week in the office and 2 remote workday each weekafter the 90-day Introductory Period, offering a balance of in-person collaboration and work-from-home flexibility

Why Mallory Alexander?

Mallory Alexander International Logistics is a leading full-service logistics provider established in 1925. With more than 10 facilities in the U.S. and 3 in Asia, Mallory Alexander supports manufacturers, retailers and other suppliers in the storage and shipment of their valuable cargo, and we do it with confidence-on time, with care, everywhere. We proudly offer competitive compensation, robust benefits and a family environment, an environment where our dedicated employees are able make an impact on our customers' experience.

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