Air Import Agent

DHL Global Forwarding; Hebron Estates (KY); On-site; USD 31,684 - 42,705; Full time

Benefits offered by this job

401(k) Match

Stock Purchase Plan

Medical plans

Vision

Dental

Paid Time Off

Job summary

DHL Global Forwarding in Hebron, Kentucky is seeking an Air Import Agent to manage inbound air shipments from coordination with customs brokers to final delivery. You will handle data entry, document preparation for cargo release, and liaise with air carriers to ensure timely freight release.

The role emphasizes customer service, accurate costing, and compliance with cGMP-like ThermoNet/GxP guidelines. You will collaborate with the import agent team, assign tasks, and support life-cycle

Qualifications

• Experience handling international freight forwarding shipments.
• Excellent communication and problem-solving abilities.
• Detail-oriented with strong organizational and follow-up skills.
• Proficient in MS Office products.

Responsibilities

• Execute import orders by confirming arrival times and coordinating with customs brokerage.
• Manage data entry and prepare documentation for cargo release.
• Build relationships by responding promptly to inquiries via phone, email, fax, and mail.
• Coordinate deliveries and communicate with air carriers for timely freight release.
• Handle customer contact regarding exceptions and escalations and track shipments.

Skills

Customer service

Communication

Data entry

MS Office

Logistics coordination

Tools

DHL ThermoNet

GxP guidelines

Job description

Air Import Agent

Hebron, Kentucky

Key Responsibilities

• Execute import orders by confirming arrival times, coordinating with customs brokerage, inputting data, and dispatching deliveries.


• Build strong customer relationships by responding promptly to inquiries via phone, email, fax, and mail.


• Work with air and ground transportation partners to manage inbound shipments.


• Receive and track purchase orders (POs) from importers and overseas offices for pending air shipments.


• Retrieve shipment details, prepare and manage all documentation for cargo release, and perform accurate data entry for each shipment.


• Communicate with air carriers to ensure timely release of freight.


• Notify customers and customs brokers of arrival and charges due; provide accurate job costing forecasts and perform billing to customers and/or other offices.


• Set up and coordinate deliveries to customers, ensuring timely and efficient service.


• Handle and manage all customer contact at the file level regarding exceptions and escalations.


• Answer all customer inquiries in accordance with Customer Service Policy standards.


• Proactively increase customer satisfaction and business share through regular communication and service excellence.


• Assist the import agent team in completing tasks and projects as required.


• Assign work, set completion timelines, review work, and provide feedback to management on team performance.


• Perform additional duties and projects as directed.


• Process daily DHL Air Product ThermoNet shipments in full compliance with Air Product and GxP guidelines.


• Organize pickup and delivery for customers, ensuring adherence to cSOPs and internal SOPs.


• Provide freight documents and monitor inbound/outbound cold chain processes, acting as escalation point for the central monitoring team.


• Handle operational escalations and provide required information for LifeTrack SOP and PMR creation.


• Ensure all duties are performed in accordance with cSOPs and regulatory requirements.

Skills & Requirements

• Exceptional customer service skills with strong communication and problem‑solving abilities.


• Detail‑oriented with excellent organizational and follow‑up skills.


• Proficient in MS Office products.


• Experienced in handling international freight forwarding shipments.


• Trained and certified for DHL ThermoNet shipments under GxP guidelines.

Pay Range: $23.36 - $31.14/hr (Based on Experience)

Benefits (All Non‑Union Employees)

• Compensation: Competitive base salary plus role‑dependent performance‑based incentives.


• 401(k) Match: $1‑for‑$1 match up to 4% quarterly + 2% annual base contribution.


• Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate.


• Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions.


• Vision: Optional coverage for exams, frames, and contacts.


• Dental: Optional coverage for preventive, basic, and major services.


• Paid Time Off: 7 major holidays, 8 floating holidays, and accrued vacation/sick days.

Equal Opportunity Employer

DHL Global Forwarding is committed to equal employment opportunities, evaluating all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Work Authorization

Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this role.