AI Workforce Planner & Resource Coordination Lead

Gramian Consulting Group; United States; Remote; USD 39,000 - 52,000; Full time

Job summary

Gramian Consultancy is seeking a highly organized Workforce Planning & Resource Coordination Specialist to support the daily planning and deployment of over 1,800 contributors across multiple AI training projects. You will report to the Supply Manager, allocating contributors by project demand and maintaining workforce and capacity data.

The ideal candidate has experience in operations coordination, workforce management, or resource planning, with strong spreadsheet skills and the ability to

Responsibilities

• Allocate and reassign contributors across projects based on changing demand, capacity, and priorities.
• Coordinate access permissions, training requirements, and instructions for resource movements.
• Maintain accurate records of deployment, status, performance, and availability.
• Monitor project capacity, throughput, onboarding, and offboarding for effective utilization.
• Identify capacity shortages, conflicts, and data inconsistencies, escalate risks.
• Track resource requests from submission through allocation and completion.
• Coordinate with Project, Training, Onboarding, and Supply teams for smooth deployment.
• Conduct shift handoffs, document outstanding requests, actions, and risks.
• Suggest improvements to planning processes, tracking systems, and workflows.
• Support timely, accurate decision-making in a dynamic environment with competing priorities.
• Experience in operations coordination, workforce management, or resource planning.
• Strong spreadsheet skills and ability to manage structured datasets.

Job description

Gramian Consultancy is seeking a highly organized Workforce Planning & Resource Coordination Specialist to support the daily planning and deployment of over 1,800 contributors across multiple AI training projects. You will report to the Supply Manager, allocating contributors by project demand and maintaining workforce and capacity data.

The ideal candidate has experience in operations coordination, workforce management, or resource planning, with strong spreadsheet skills and the ability to