AI Operations & Systems Architect (Job ID: ARSGOL1EA)

Inside Out Hiring; United States; Remote; USD 31,000 - 36,000; Full time

Job summary

Inside Out Hiring seeks an AI Operations & Systems Architect to map the full customer journey from lead to funding, identify data leaks, and deploy grounded AI agents with human-in-the-loop approvals. The role sits remote with a PST-focused schedule and requires native English fluency for US hours.

Responsibilities include funnel visibility, scalable ops design, and building internal copilots using low-code tools, APIs, and AI environments to support 50+ deals per month in a real estate lending

Qualifications

• Proven RevOps and CRM architecture experience (Close, HubSpot, GoHighLevel).
• Experience wiring systems via APIs, webhooks, and automation engines (Make, n8n).
• Ability to design MVPs from founder problems, ship quickly, and drive internal adoption.

Responsibilities

• Map current workflows across sales, processing, and closing; audit CRM/LOS; fix data breakdowns to restart marketing.
• Redesign infrastructure to support 3x deal growth; prototype tools with low-code/no-code and APIs.
• Build a centralized knowledge base of lender guidelines, rate sheets, overlays, and checklists.

Skills

RevOps & Systems

APIs & Webhooks

Automation & AI

Product & Operator mindset

English communication during US PST

Job description

Exciting Remote Opportunity! We're Hiring an AI Operations & Systems Architect!

Are you an operational builder and AI systems architect who excels at untangling complex funnels, building custom automations, and deploying pragmatic AI agents? We are seeking an AI Operations & Systems Architect based in LATAM or South Africa to sit directly beside the Founder & CEO of a fast-growing, high-volume investment property lending firm!

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Job Details at a Glance

• Job Title: AI Operations & Systems Architect ("Ops Savage" / AI Systems Builder)

• Job ID: ARSGOL1EA

• Industry: Business-Purpose Investment Property Lending (DSCR, RTL, Fix-and-Flip, Bridge)

• Location: LATAM / South Africa

• Job Status: Full Time

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST) (Flexible)

• Salary: $2,800 – $3,200 USD / month

• Target Start Date: ASAP

About the Client

Our client is a fast-growing, high-volume investment property lending firm specializing in business-purpose real estate loans. Having generated ~$45M in year-to-date loan volume, backend operations are currently capped at 15 deals per month due to manual processes. Leadership has intentionally paused outward marketing to build a scalable operational foundation that can handle 50 deals per month ($100M+ volume) without adding redundant headcount.

About the Role

Forget the traditional Executive Assistant or "AI prompter" mental model. You will act as a systems architect and operational implementer—mapping our full customer journey (lead → sales → setup → processing → closing → funding), pinpointing where data leaks out, and building the tools, automations, and grounded AI agents that close those gaps.

Key Responsibilities

• Days 1–30 Focus (Funnel Visibility): Map the current workflow across sales, processing, and closing; audit CRM/LOS platforms and ad attribution to fix data breakdowns so marketing can safely restart.

• Scalable Operations & Product Building: Redesign infrastructure to support a 3x deal growth (15 to 50 deals/month); prototype internal tools/interfaces using low-code/no-code, APIs, webhooks, and AI-assisted environments (Lovable, Open Code).

• Company Knowledge Base & "Company Brain": Build a centralized, searchable database of lender guidelines, rate sheets, overlays, and checklists for human staff and AI agents.

• Departmental Optimization & Handoffs: Clean CRM data (Close), automate lead scoring, build sizing/pricing tools, standardize qualification gates between sales/setup/processing, and develop internal condition-clearing copilots.

• Lender Matching & Deal-Health Intelligence: Architect dynamic lender-matching logic (top 3–5 lenders per transaction) and real-time deal-health dashboards to predict closing probability.

• Pragmatic AI Agent Deployment: Incrementally build and deploy grounded AI agents (intake, guideline research, pricing copilots, condition clearing) with strict human-in-the-loop approvals.

Qualifications & Skills

Core Requirements:

• RevOps & Systems Mastery: Proven background in RevOps, CRM architecture (Close, HubSpot, GoHighLevel), and lifecycle workflow design.

• Technical & AI Capability: Experience connecting systems via APIs, webhooks, and automation engines (Make, n8n); proficient in shipping working tools using AI-assisted development environments (Lovable, Claude, Open Code).

• Pragmatic Architecture Mindset: Clear framework for "simple automation vs. full AI agent"—prioritizing data quality, security, and cost-efficiency over model hype.

• Product & Operator Mindset: Ability to take vague founder problems, scope an MVP, build it, ship it, and drive internal adoption independently.

• Communication & Hours: Native-level English fluency with full availability during US Pacific Time (PST) hours.

Preferred / Bonus Qualifications:

• Domain experience in loan origination, real estate finance, or private money lending (metrics like LTV, LTC, LTARV, DSCR, debt yield).

Tech Stack Used:

• Close CRM, GoHighLevel, LendingWise (LOS), Make, Custom APIs/Webhooks, Lovable, Claude, ChatGPT, SendBlue, Google Workspace, Attio.