AI Operations & Systems Architect (Job ID: ARSBEN1EA)

Inside Out Hiring; United States; Remote; USD 31,000 - 36,000; Full time

Job summary

Inside Out Hiring is seeking an AI Operations & Systems Architect to map the full customer journey and deploy pragmatic AI agents. The role requires English fluency and availability during US Pacific Time hours.

The candidate will operate remotely from LATAM or South Africa, reporting directly to the Founder & CEO of a fast-growing investment property lending firm. The position focuses on building scalable automation, data quality, and decisioning tools to support a 3x growth in deal volume,

Qualifications

• RevOps, CRM architecture, and lifecycle workflow design experience.
• Experience connecting systems via APIs and automation engines.
• Strong data quality, security, and cost-efficiency focus.

Responsibilities

• Map current workflow across sales, processing, and closing to identify data leaks.
• Redesign infra to support 3x deal growth and prototype internal tools.
• Build a centralized knowledge base of lender guidelines and pricing.
• Automate lead scoring and optimize handoffs between teams.
• Develop dynamic lender-matching logic and real-time deal-health dashboards.
• Deploy grounded AI agents with human-in-the-loop approvals.

Skills

RevOps mastery

CRM architecture

Lifecycle workflows

APIs & webhooks

Automation engines

Low-code/no-code

AI-assisted development

Architecture mindset

Product mindset

English fluency (US PST hours)

Tools

Close CRM

GoHighLevel

LendingWise (LOS)

Make

n8n

Lovable

Claude

ChatGPT

APIs/Webhooks

Google Workspace

Attio

Job description

Exciting Remote Opportunity! We're Hiring an AI Operations & Systems Architect!

Are you an operational builder and AI systems architect who excels at untangling complex funnels, building custom automations, and deploying pragmatic AI agents? We are seeking an AI Operations & Systems Architect based in LATAM or South Africa to sit directly beside the Founder & CEO of a fast-growing, high-volume investment property lending firm!

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

Job Details at a Glance

• Job Title: AI Operations & Systems Architect ("Ops Savage" / AI Systems Builder)

• Job ID: ARSBEN1EA

• Industry: Business-Purpose Investment Property Lending (DSCR, RTL, Fix-and-Flip, Bridge)

• Location: LATAM / South Africa

• Job Status: Full Time

• Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST) (Flexible)

• Salary: $2,800 – $3,200 USD / month

• Target Start Date: ASAP

About the Client

Our client is a fast-growing, high-volume investment property lending firm specializing in business-purpose real estate loans. Having generated ~$45M in year-to-date loan volume, backend operations are currently capped at 15 deals per month due to manual processes. Leadership has intentionally paused outward marketing to build a scalable operational foundation that can handle 50 deals per month ($100M+ volume) without adding redundant headcount.

About the Role

Forget the traditional Executive Assistant or "AI prompter" mental model. You will act as a systems architect and operational implementer—mapping our full customer journey (lead → sales → setup → processing → closing → funding), pinpointing where data leaks out, and building the tools, automations, and grounded AI agents that close those gaps.

Key Responsibilities

• Days 1–30 Focus (Funnel Visibility): Map the current workflow across sales, processing, and closing; audit CRM/LOS platforms and ad attribution to fix data breakdowns so marketing can safely restart.

• Scalable Operations & Product Building: Redesign infrastructure to support a 3x deal growth (15 to 50 deals/month); prototype internal tools/interfaces using low-code/no-code, APIs, webhooks, and AI-assisted environments (Lovable, Open Code).

• Company Knowledge Base & "Company Brain": Build a centralized, searchable database of lender guidelines, rate sheets, overlays, and checklists for human staff and AI agents.

• Departmental Optimization & Handoffs: Clean CRM data (Close), automate lead scoring, build sizing/pricing tools, standardize qualification gates between sales/setup/processing, and develop internal condition-clearing copilots.

• Lender Matching & Deal-Health Intelligence: Architect dynamic lender-matching logic (top 3–5 lenders per transaction) and real-time deal-health dashboards to predict closing probability.

• Pragmatic AI Agent Deployment: Incrementally build and deploy grounded AI agents (intake, guideline research, pricing copilots, condition clearing) with strict human-in-the-loop approvals.

Qualifications & Skills

Core Requirements:

• RevOps & Systems Mastery: Proven background in RevOps, CRM architecture (Close, HubSpot, GoHighLevel), and lifecycle workflow design.

• Technical & AI Capability: Experience connecting systems via APIs, webhooks, and automation engines (Make, n8n); proficient in shipping working tools using AI-assisted development environments (Lovable, Claude, Open Code).

• Pragmatic Architecture Mindset: Clear framework for "simple automation vs. full AI agent"—prioritizing data quality, security, and cost-efficiency over model hype.

• Product & Operator Mindset: Ability to take vague founder problems, scope an MVP, build it, ship it, and drive internal adoption independently.

• Communication & Hours: Native-level English fluency with full availability during US Pacific Time (PST) hours.

Preferred / Bonus Qualifications:

• Domain experience in loan origination, real estate finance, or private money lending (metrics like LTV, LTC, LTARV, DSCR, debt yield).

Tech Stack Used:

• Close CRM, GoHighLevel, LendingWise (LOS), Make, Custom APIs/Webhooks, Lovable, Claude, ChatGPT, SendBlue, Google Workspace, Attio.

Submit your application today and take the first step toward your next great opportunity!

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