AI Leaders of Tomorrow: Programs Coordinator

University of Notre Dame; Notre Dame (IN); Sur place; USD 77 000 - 94 000; Plein temps

Résumé du poste

The University of Notre Dame is seeking a Program Coordinator for the AI Leaders of Tomorrow program within iNDustry Labs. You will manage daily administration, cohort logistics, and stakeholder communications to ensure smooth project lifecycles from onboarding to public deliverables.

Reporting to the Senior Director for AI & Applied Learning, you will maintain Airtable databases, coordinate NDA processes, organize orientation, and support partner showcases.

Qualifications

• At least 2 years of professional experience in program coordination, project operations, higher education administration, technical communications, or a related field.
• Entrepreneurial mindset with a willingness to adapt quickly and try new approaches.
• Strong written and oral communication skills suitable for interfacing with undergraduate and graduate students, faculty members, and corporate executives.
• Experience in program marketing design and procurement for promotional materials and event assets.
• High attention to detail with proven organizational skills to manage multiple project timelines simultaneously.
• Ability to exercise sound judgment and maintain confidentiality when handling proprietary corporate data and student records.
• Experience managing relational databases such as Airtable or CRM systems.
• Prior experience coordinating student fellowship programs or applied learning initiatives in higher education.

Responsabilités

• Maintain and optimize Airtable database to track company leads, active projects, student pipelines, and partner interaction histories.
• Coordinate project kickoff workflows, including non‑disclosure agreements, dedicated Slack channels, shared drive repositories, and secure data access protocols.
• Review and approve student fellow working hours, monitor project budget allocations, and manage program marketing design and procurement.
• Resolve operational friction points independently across the project lifecycle and maintain standard operating procedure documentation.
• Lead end‑to‑end administration of the student fellowship application process across diverse academic majors.
• Organize and execute comprehensive orientation sessions and preparatory workshops for incoming student cohorts.
• Serve as the primary point of contact for students, coordinating cohort gear procurement, team‑building activities, and end‑of‑term recognition awards.
• Compile, edit, and distribute the monthly AI Community of Practice regional newsletter and triage inbound web inquiries.
• Update and maintain program website content, keeping public project listings, student profiles, and partner resources current.
• Plan and execute partner showcases, technical sessions, and community forums, managing venue scheduling, catering, guest logistics, and registration.
• Oversee the review, approval, and web publication workflow for student project summary videos, case studies, and open‑source solution repositories.
• Aggregate and analyze key program metrics, including student engagement, company productivity outcomes, and faculty involvement, for leadership and grant reporting.
• Ensure complete archive handovers of documented technical solutions to industry partners upon project completion.

Connaissances

Program coordination

Higher education administration

Communication skills

Project operations

Event planning

Confidentiality

Database management

Outils

Airtable

Description du poste

The University of Notre Dame is seeking a Program Coordinator for the AI Leaders of Tomorrow program within iNDustry Labs. You will manage daily administration, cohort logistics, and stakeholder communications to ensure smooth project lifecycles from onboarding to public deliverables.

Reporting to the Senior Director for AI & Applied Learning, you will maintain Airtable databases, coordinate NDA processes, organize orientation, and support partner showcases.