AI@HHMI Project Manager

Howard Hughes Medical Institute; Ashburn (VA); In loco; USD 105.000 - 178.000; Tempo pieno

Descrizione del lavoro

The Howard Hughes Medical Institute (HHMI) at the Janelia Research Campus in Ashburn, Virginia seeks a Project Manager to lead AI@HHMI programs. You will oversee projects from inception to completion, manage budgets and staffing, and coordinate with leadership, scientists, and engineers to deliver high-impact research initiatives.

You will build workflows, document decisions, and support recruiting, events, and outreach while maintaining strong cross-team collaboration across HHMI.

Competenze

• Experience with program management and coordinating cross-functional teams.
• Strong organizational and budgeting skills.
• Ability to work with scientists and engineers in a research environment.

Mansioni

• Guide projects from approval to closure, including proposals, reviews, milestones, and final reports.
• Maintain budgets and staffing plans, track spend, and coordinate with Finance.
• Prepare briefings, meetings, and reports for leadership and HHMI executives; follow up on action items.
• Understand the science and computation behind projects to support teams effectively.
• Help hire, onboard, and offboard AI Scientists, engineers, and staff; coordinate with People & Culture.

Descrizione del lavoro

Primary Work Address: 19700 Helix Drive, Ashburn, VA, 20147

The Howard Hughes Medical Institute’s Janelia Research Campus is apioneering research center in Ashburn, Virginia, where scientistspursue fundamental questions in the life sciences. Our integratedteams of biologists, computational scientists, and tool-buildersinnovate research practices and technologies to solve biology’sdeepest mysteries. HHMI launched Janelia in 2006, establishing anintellectually enriching environment for scientists to do creative,collaborative, hands-on work. We share our methods, results, andtools with the scientific community.

This role is for someone who turns plans into completed workthrough careful follow-through, sound judgment, and the ability tobring others along. You use AI tools to work more efficiently,while bringing the skills and understanding to deliver excellentresults independently.

AI@HHMI is HHMI's $500 million initiative to integrate AI intoevery stage of biological research. It is one of Janelia ResearchCampus's four scientific areas. It hosts research projects led byscientists at Janelia and across HHMI, with AI Scientists andengineers, a large GPU cluster, and industry partners.

You will support the Head of AI@HHMI in running the program. Thatmeans projects, budgets, staffing, recruiting, events, andoutreach. You will work daily with leadership, scientists,engineers, and operational staff at Janelia and across HHMI. Youwill build and use computational workflows, and you will keep asimple process simple.

What you will actually do

• Guide projects from approval to closure. Help withproposals, organize reviews and approval decisions, trackmilestones and end dates, and keep complete records. When a projectends, you close it: coordinate the final report, archive data andcode, offboard staff and collaborators, close accounts andcontracts
• Keep budget and staffing accurate. Track spending andstaffing against each project's budget, work with Finance on theannual budget, and know which positions are open and who is workingon what.
• Keep leadership informed and priorities moving. Scheduleand prepare briefings, meetings, correspondence, and reports forthe Head of AI@HHMI and HHMI leadership, and follow up on openaction items
• Understand the science and help the work move forward. Understand the science and computation behind the program and eachproject well enough to support them competently and talk withcomputational and experimental scientists as a peer. You do notneed to be an AI expert.
• Help us hire, onboard, and offboard. Organize searches forAI Scientists, engineers, and other staff, coordinating with People& Culture throughout the recruiting lifecycle. You will runscreening interviews. Get employees, collaborators, and contractorsset up with the appropriate resources to do their work and closeout accounts and access when they leave.
• Events and outreach. Organize reviews, meetings, seminars,workshops, and visits. Work with HHMI's Digital and MarketingCommunication team on the AI@HHMI website, and keep a calendar ofconferences, prizes, deadlines, and nominations.
• Handle the paperwork of partnership's. Work with legal,technology transfer, and finance offices on collaborations,industry partnerships, and contracts.
• Leave a trail. Document decisions and project records sosomeone can find and understand them years later.

What we are looking for

• Uses AI tools for real work but can still do it withoutthem. You use agentic AI tools every day for things likescreening applications, curating data, and drafting. You can tellus where a tool failed you and how you caught it. Take the toolsaway and the work is still done, to the same standard.
• Follows every open item. You can hold a long list of openitems, know which few matter this week, and raise problemsearly.
• Knows what to escape. You decide what to bring forwardand what to just handle.
• Simplifies. When a procedure no longer serves its purpose,you cut it.
• Numbers have to add up. You read a budget or staffingreport and notice when something does not match, before it reachesanyone else.
• Discreet. You will handle confidential personnel,candidate, and budget information

Nice to have

• A science or engineering background.
• Experience in a research institute or university.
• Experience with enterprise systems such as Workday or Microsoft365.

What this role is not

• A calendar-and-inbox job. Scheduling is part of it, but you willown projects, records, and reports.
• A research role. You need to understand the science well enoughto support it. You do not need to be an AI expert or runexperiments.
• A job that runs on rules. You will make judgment calls, and youwill be trusted to make them.

Practical details

This is a full-time, on-site role at Janelia Research Campus inAshburn, Virginia, reporting to the Head of AI@HHMI. You need amaster's degree or doctorate in any field and at least three yearsof project management experience, including scientific orindustrial research and development programs with budgets,timelines, and staffing. We set the level based on what you bringand what AI@HHMI needs the role to do, not on years alone. Asaguide, we expect a minimum of 3 years of experience for ProjectManager I with levels II and III representing expanded experienceand scope.

To apply:

Include a one-page summary of something complexyou managed or analyzed. Tell us which tools, if any, you used towrite it.

Physical Requirements

Remaining in a normal seated or standing position for extendedperiods of time; reaching and grasping by extending hand(s) orarm(s); dexterity to manipulate objects with fingers, for exampleusing a keyboard; communication skills using the spoken word;ability to see and hear within normal parameters; ability to moveabout workspace. The position requires mobility, including theability to move materials weighing up to several pounds (such as alaptop computer or tablet).

Persons with disabilities may be able to perform the essentialduties of this position with reasonable accommodation. Requests forreasonable accommodation will be evaluated on an individualbasis.

Please Note:

This job description sets forth the job’s principal duties,responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described aboveare “essential functions” of the job, as defined by the Americanswith Disabilities Act.

Hiring Pay Range

• AI@HHMI Project Manager I: $105,000 - $131,000
• AI@HHMI Project Manager II: $122,635 - $153,300
• AI@HHMI Project Manager III: $142,385 - $178,000

Pay Type:

Annual

The posted range reflects HHMI’s good faith estimate of theanticipated hiring salary range for this role at the time ofposting. Actual hiring compensation is determined by a candidate’squalifications, experience, and internal equity.

Compensation and Benefits

Our employees are compensated from a total rewards perspective inmany ways for their contributions to our mission, includingcompetitive pay, exceptional health benefits, retirement plans,time off, and a range of recognition and wellness programs. Visitour Benefits atHHMI site to learn more.

HHMI is an Equal OpportunityEmployer

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