AI-Driven Public Sector Proposals Coordinator

Parallel Works; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Parallel Works is seeking a Public Sector Proposal Coordinator to manage federal, state and local opportunities and convert bid opportunities into submitted responses. You will screen solicitations, build compliance matrices, draft responses, and assemble submittal packages with a focus on AI-assisted drafting and rigorous fact-checking.

You will report to the Director of Operations and contribute to an expanding pursuit pipeline by turning opportunities into timely, compliant submissions while

Qualifications

• Aggressive, demonstrated use of AI tooling on real work.
• The judgment to know where AI output cannot be trusted, and the discipline to check it.
• Writing that is clear, correct, and organized under deadline pressure.
• 1 to 3 years in proposal coordination, contracts administration, bids and tenders, or technical writing.

Responsibilities

• Opportunity review: assess daily flow from SAM.gov, agency portals, and our scoring tool with bid/no bid/watch recommendations.
• Build the AI workflow: own prompts, templates, and content library for drafting solicitations.
• Compliance matrices: map instructions, criteria, and submission requirements to evidence.
• Drafting and assembly: generate first-draft narratives and assemble volumes within constraints.
• Verification: fact-check claims against sources; unverified items are cut or marked for request.
• Submittal and registrations: prepare submission packages and maintain SAM.gov registrations.

Skills

AI tooling usage

Proposal coordination

Editing & writing under deadline

Tools

SAM.gov familiarity

GSA schedules familiarity

Job description

Parallel Works is seeking a Public Sector Proposal Coordinator to manage federal, state and local opportunities and convert bid opportunities into submitted responses. You will screen solicitations, build compliance matrices, draft responses, and assemble submittal packages with a focus on AI-assisted drafting and rigorous fact-checking.

You will report to the Director of Operations and contribute to an expanding pursuit pipeline by turning opportunities into timely, compliant submissions while