Agreement Associate II, remote

your Jared; Northern (KY); Hybrid; USD 80,000 - 116,000; Full time

Job summary

Mass General Brigham Incorporated seeks an Agreement Associate to join the Research Management office. You will manage contracts for research at Brigham and Women’s Hospital, Massachusetts General Hospital, and other MGB entities, negotiating terms and ensuring compliance with internal policy and applicable law.

Under guidance from senior staff, you will handle incoming and outgoing research contracts and subcontracts, prepare amendments, and support investigators and sponsors through the grant

Qualifications

• Bachelor's degree required; JD preferred.
• 3–5 years in legal, contract administration, or related research administration.
• Strong written and verbal communication; attention to detail.
• Familiarity with federal grant policies preferred but not required.

Responsibilities

• Serve as designated institutional business official with first-level signing authority.
• Negotiate terms of incoming/outgoing research contracts and subcontracts.
• Prepare amendments and review contract terms at proposal time.
• Coordinate with Innovation, GCO, and other offices on complex transactions.
• Ensure electronic records are up to date and run workflow reports.

Skills

Communication skills

Organization skills

Attention to detail

Microsoft Office proficiency

Education

Bachelor's Degree

Juris Doctor (JD) preferred

Job description

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries.

Job Summary The Agreement Associate is an active member of the MGB central Research Management office and works closely with contracts for research at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within the MGB system. The Agreement Associate is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Agreement Associate will proactively address the demands of research grant administration by providing exceptional customer service to MGB’s distinguished research community and collaborators in their pioneering efforts in science and medicine. With guidance from senior- level staff, the Agreement Associate manages the contract needs for a portfolio of research departments. As a primary contact for departments, investigators, and sponsors regarding contractual issues, the Agreement Associate interprets the complex requirements associated with both incoming and outgoing research contracts, subcontracts, and foundation awards. Included in these responsibilities are reviewing and negotiating the terms and conditions for various types of incoming and outgoing contracts in accordance with internal policy and applicable law, and aiding Research Management and Hospital colleagues with the interpretation of terms and conditions throughout the lifecycle of an award. The Agreement Associate will act both independently and as a member of a dynamic group to achieve the goals of MGB Research Management. The volume and complexity of the work is commensurate with experience; and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Essential Functions

• Act as a designated institutional business official for Research Management holding first-level signing authority on behalf of Mass General Brigham institutions.
• Enforce adherence to Mass General Brigham Policies and the Term Guide when reviewing and signing agreements for Contracts Administrators.
• Manage an assigned portfolio of research departments and serve as the primary resource for all contract needs within the portfolio.
• Negotiate the terms and conditions of incoming research contracts, subcontracts, and research service agreements from federal and state agencies, foundations, and not-for-profit entities.
• Draft and negotiate the terms and conditions of outgoing subcontracts and clinical site agreements issued under research awards received from federal and state agencies, foundations, and not-for-profit entities.
• Prepare subsequent amendments and modifications outgoing subcontracts and review amendments to incoming agreements.
• Review contract terms and conditions at proposal submission time as needed.
• Identify any problematic language that may require negotiation and/or input from other MGB offices such as Innovation, Clinical Trials Office, Office of General Counsel, and other MGB entities as needed.
• Develop skills to manage large-scale collaboration contracts as assigned.
• Support staff with ongoing administration of contract requirements; interpret and explain terms and conditions to internal staff, hospital departments, and sponsor representatives.
• Assist colleagues with the resolution of problems related to contract terms and conditions, compliance with sponsor and institutional policy, and any other contract-related issues.
• Maintain active communication with investigators, department administrators, and agency officials with regard to research contracts throughout the grant lifecycle.
• Assist with the training of team members such as the Contract Administrator(s) and Grant Administrator(s), as applicable.
• Responsible for timely contract execution, and appropriate escalation of stalled contract negotiation.
• Eligible for limited institutional signing authority after a minimum of one year – subject to management discretion.
• Initiate triage for agreements as necessary and work to ensure they reach the correct office/department.
• Ensure all electronic records are kept up to date with the most current documentation and information.
• Run reports to measure and manage workflow effectively and efficiently.
• Work with Senior Agreement Associate and Manager on complex transactions and issues.
• Work on special projects for the Contracts team or the Research Management office overall, as assigned.
• Assumes additional responsibilities as assigned.

Qualifications

Education

Bachelor's Degrees required.

An advanced legal degree, such as a JD, is highly preferred.

Tech transfer, IP, and transaction experience highly preferred.

Experience

At least 3-5 years of professional experience in legal, contract administration, or related research administration position(s) required.

Knowledge, Skills, and Abilities

Demonstrated ability to independently adhere to team policy and procedure when reviewing and drafting first-level signatory agreements.

Some familiarity with federal grant policies preferred but not required.

Experience with contracting, preferably in research but not required.

Excellent oral and written communication skills.

Proficiency in Microsoft Office Suite.

Excellent problem-solving skills.

Strong verbal, quantitative, and interpersonal skills; attention to detail.

Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.

Requires independent and strong organization skills and customer service focus.

Additional Job Details (if applicable)

Working Conditions This is a remote role that can be done from most US states This is a Monday through Friday schedule Remote workdays require a stable, secure, quiet, and HIPAA-compliant workspace. This will be confirmed via Microsoft Teams video for all employees

• Remote Type
• Remote Work Location 399 Revolution Drive
• Scheduled Weekly Hours 40
• Employee Type Regular Work Shift Day (United States of America)
• Pay Range $79,560.00 - $115,720.80/Annual Grade 7

EEO Statement

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.