Agency Procurement Specialist (Administrative Officer I)

Maryland Department of Transportation; Hanover (MD); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Pension plan

Flexible work schedules

Transit program

Job summary

Maryland Department of Transportation (SHA Office of Materials Technology) seeks an Agency Procurement Specialist (Administrative Officer I) in Anne Arundel County. The role involves managing contracts, invoices, and procurement activities to maintain a 98% payment goal, with heavy use of EPICS and compliance with COMAR Title 21.

The position requires knowledge of SHA procurement policies, education as stated, and can lead to eligibility for future recruitments.

Qualifications

• Requires a high school diploma or GED.
• At least 1 year of administrative or professional experience.
• Selective qualification requires experience using financial management software to process invoices, track budgets, and reconcile accounts payable/receivable.

Responsibilities

• Process invoices for payment using EPICS.
• Create and manage purchase orders, blanket orders, requisitions, and receiving reports.
• Assist in managing engineering, materials testing, and services contracts for OMT.

Skills

Administrative work

Education

High School Diploma or GED

Tools

Financial management software

Job description

State Highway Administration

Agency Procurement Specialist (Administrative Officer I)

Grade 13 (2711) SP# 26-73-09

Description

(Open Recruitment)

State Highway Administration

Agency Procurement Specialist (Administrative Officer I)

Grade 13 (2711) SP# 26-73-09

The State Highway Administration’s (SHA) Office of Materials Technology is recruiting for an Agency Procurement Specialist (Administrative Officer I) position in Anne Arundel County. This position is open to anyone who meets the minimum and selective qualifications listed below. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this position or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work

The main purpose of this position is to assist in managing engineering, materials testing, and services contracts for the Office of Materials Technology (OMT). This position requires extensive knowledge of COMAR Title 21 (Procurement) and the State Highway Administration (SHA) procurement policies and processes. This position is critical in maintaining the 98% payment goal mandated by the State Comptroller’s Office by processing their assigned invoices within five days of receipt by OMT. The incumbent is responsible for the full range of duties from inception to completion of each contract. This position works closely with division chiefs and consultants to develop small procurement, engineering, and services contracts as required for OMT operations. Specific duties of the position include, but are not limited to, processing invoices for payment using the Enhanced Procurement Info Control System (EPICS), completing the annual fixed asset inventory for the Director’s Office, and creating blanket purchase orders, purchase orders, requisitions, and receiving reports. This position will receive general supervision from the Procurement and Finance Team Leader.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide.

“The State Highway Administration (SHA) has been named Training Magazine’s Top 100 for the seventh consecutive year.”

Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One (1) year of experience in administrative or professional work.

Selective Qualifications: One (1) year of the required experience must have involved using financial management software to process invoices, track budgets, and reconcile accounts payable and accounts receivable.

Notes

• Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
• Candidates may substitute the possession of a bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Licenses & Certifications

Candidate must possess a motor vehicle operator’s license valid in the State of Maryland.

Additional Information

the selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

the state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aid and services for qualified individuals with disabilities will be provided upon request. Please call at 410-545-5554.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The incumbent in this position may be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 11/03/2026

Benefits

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting: https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

• Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.