Afterschool Assistant Site Director

Southeast Ventura County YMCA; Thousand Oaks (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Southeast Ventura County YMCA seeks an Assistant Site Director to oversee afterschool programs at sites with smaller enrollment, ensuring a safe, engaging, and high-quality experience for children and families during program hours.

You will implement the association-wide curriculum, supervise and mentor aides and teachers, maintain records, communicate with parents, and ensure compliance with licensing, health, safety, and emergency procedures; participate in trainings and meetings and support

Qualifications

• 12+ postsecondary units in early childhood education with 18 months work in licensed center.
• Bachelor’s degree in early childhood education or child development with 6 months work in licensed center.
• Must be at least 18 years old.
• Knowledge of acceptable child care and day camp practices.
• Knowledge of California childcare licensing regulations for licensed programs.
• Ability to build relationships with school staff.
• Ability to work in teams, task forces and planning groups.
• Ability to run daily functions of a childcare site.
• Demonstrates initiative to plan, lead and participate in activities.
• All required online training must be completed before starting.
• Mandated reporting course completed within 30 days of hire.
• Familiarity with mandated reporting procedures.
• CPR & First Aid certifications current.
• Must have Health and TB clearance; TDAP, MMR, and Influenza vaccinations.
• Criminal records clearance.

Responsibilities

• Serve as primary on-site supervisor during program hours.
• Implement association-wide curriculum including arts, crafts, sports, STEAM, snacks, and youth development activities.
• Supervise children and program activities to ensure developmentally appropriate experiences.
• Support, supervise, and mentor aides and teachers to ensure quality program delivery.
• Maintain communication with parents and caregivers; serve as the on-site point of contact for day-to-day concerns.
• Follow YMCA policies and procedures, including licensing, health and safety, behavior management, and emergency response.
• Maintain accurate program records, attendance, and required documentation.
• Ensure program spaces and equipment are safe, clean, well-maintained and stocked.
• Participate in regular mentoring meetings, training, and coaching sessions with the Site Director.
• Attend required staff meetings, trainings, and complete online learning.
• Assist with family engagement activities and program events as assigned.
• Perform other duties as assigned based on program needs.

Education

12 postsecondary units in early childhood education + 18 months licensed center experience

Bachelor’s degree in early childhood education or child development + 6 months licensed center experience

Job description

ENROLLMENT BASED STAFFING MODEL

To Ensure High-quality Programming While Maintaining Financial Sustainability, Staffing Structures Are Determined By Site Enrollment And Program Needs. The YMCA Uses The Following General Staffing Model

• Sites with fewer than 40 enrolled children: Programs are overseen by an Assistant Site Director who serves as the primary on-site supervisor and is supported by an assigned Site Director mentor.


• Sites with 50–70 enrolled children: Programs are overseen by a Site Director serving as the primary on-site leader. The Site Director may also be assigned to mentor an Assistant Site Director at another location, based on operational needs.


• Sites with more than 70 enrolled children: Programs are staffed by both a Site Director and an Assistant Site Director working together on-site to support daily operations and staff supervision.

DESCRIPTION

ENROLLMENT BASED STAFFING MODEL

To Ensure High-quality Programming While Maintaining Financial Sustainability, Staffing Structures Are Determined By Site Enrollment And Program Needs. The YMCA Uses The Following General Staffing Model

• Sites with fewer than 40 enrolled children: Programs are overseen by an Assistant Site Director who serves as the primary on-site supervisor and is supported by an assigned Site Director mentor.


• Sites with 50–70 enrolled children: Programs are overseen by a Site Director serving as the primary on-site leader. The Site Director may also be assigned to mentor an Assistant Site Director at another location, based on operational needs.


• Sites with more than 70 enrolled children: Programs are staffed by both a Site Director and an Assistant Site Director working together on-site to support daily operations and staff supervision.

Staffing assignments may adjust based on enrollment fluctuations, licensing requirements, and program needs.

Position Summary

The Assistant Site Director serves as the primary on-site supervisor at assigned afterschool childcare locations, typically serving sites with smaller enrollment. This role is responsible for the day-to-day operation of the program during program hours, ensuring a safe, engaging, and high-quality experience for children and families. The Assistant Site Director implements association-wide curriculum developed collaboratively by program leadership and participates in regular mentoring, coaching, and operational check-ins with an assigned Site Director.

Essential Functions

• Serves as the primary on-site supervisor during program hours, ensuring the safety, supervision, andengagement of all participants.


• Implements association-wide, theme-based curriculum including enrichment activities such as arts andcrafts, organized sports, STEAM, healthy snacks, and youth development activities.


• Supervises children and program activities to ensure developmentally appropriate experiences aligned with YMCA standards and values.


• Supports, supervises, and mentors aides and teachers to ensure quality program delivery.


• Maintains effective communication with parents and caregivers; serves as the on-site point of contact for


• day-to-day concerns.


• Follows all YMCA policies and procedures, including those related to state licensing guidelines, health and safety, behavior management, child abuse prevention, and emergency response.


• Maintains accurate program records, attendance, and required documentation.


• Ensures program spaces and equipment are safe, clean, well-maintained and site supplies are stocked.


• Participates in regular mentoring meetings, training, and coaching sessions with the assigned Site Director.


• Attends required staff meetings, trainings, and completes all assigned online learning.


• Assists with family engagement activities and program events as assigned.


• Performs other duties as assigned based on program needs.

YMCA COMPETENCIES (Leader)

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications

• Meets at least one of the following:


• Meets educational and experience qualifications established by state law – completion with passing grades of at least 12 (twelve) postsecondary semester units of specified early childhood education classes. Units specified shall include courses covering child growth and development, or human growth and development; child, family and community, or child and family; and program/curriculum. In addition, has a minimum of 18 (eighteen) months of work experience in a licensed Child Care Center or equivalent.


• Has a Bachelor’s degree from an accredited or approved college or university with a major or emphasis in early childhood education or child development and a minimum of 6 (six) months of work experience in a licensed Child Care Center or equivalent.


• Must be at least 18 years of age.


• Knowledge of acceptable child care and day camp practices.


• For licensed programs, knowledge of California childcare licensing regulations.


• Ability to build a relationship with school staff.


• Ability to work productively in teams, task forces and planning groups.


• Ability to run daily functions of childcare site


• Demonstrates initiative to plan, lead and participate in activities.


• All required Online training must be completed before starting work.


• Mandated reporting course completed within 30 days of hire.


• Familiarity with mandated reporting and steps that need to be taken.


• CPR & First Aid certifications through a nationally recognized organization. Certifications must be maintained and current at all times.


• Must have Health and TB clearance.


• Must have up to date TDAP, MMR and Influenza vaccinations.


• Criminal records clearance.

Physical Demands

• Ability to plan, lead and participate in a range of activities in a variety of outdoor / indoor settings.


• This position may require the ability to stand and / or sit for extended periods of time in order to supervise children.


• Ability to lift up to 25 pounds

EFFECT ON END RESULTS

Successful performance of this job will ensure a well-run youth development program where children and staff can succeed and develop age-appropriate skills, positive values and effective work habits and parents & staff develop lasting relationships