Afterschool Administrative Coordinator

Jcceastbay; Berkeley, Northern (CA, KY); Hybrid; USD 3,720,000 - 3,721,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid vacation

Paid sick leave

Holiday pay

Job summary

JCC East Bay in Berkeley seeks an Afterschool Administrative Coordinator to support the Berkeley program and summer camp operations. This full-time role (37.5 hours weekly) manages sign-in/out, attendance, supplies, snack planning, and transportation coordination while upholding Jewish values.

You’ll work with staff and families in a fast-paced environment to ensure a safe, nurturing setting for children. The salary is $27–$30 per hour with medical, dental, vision, vacation, and holidays.

Qualifications

• 1–2 years of administrative or program operations experience.
• Minimum of 2 years working in a child care setting or educational program for children in preschool-5th grade.
• Bachelor’s Degree in education or relevant field preferred.
• Experience working in a Jewish nonprofit preferred.
• Strong database management skills, as well as a strong comprehension of Google Docs, Google Sheets, and Office Suite programs.

Responsibilities

• :Manage sign in and sign out systems for all drop offs and pick-ups through Remini school management system; call for students and communicate with parents regarding absences.
• Coordinate with schools and manage attendance to keep track of all students' whereabouts.
• Order supplies for all teachers’ and department needs, and maintain inventory of art, sports, and general supplies.
• Create snack schedule for Berkeley Afterschool.
• Incorporate 2 robust snacks.
• Order, maintain inventory, and oversee all food management with Kosher snacks.
• Support coordination of bussing with Berkeley Unified transportation office, Hop, Skip, Drive, and walking pickups from Berkeley Arts Magnet School.
• Assist in maintaining appropriate staffing levels; administer policies and procedures.
• Order and manage supplies/food/room reservations/facilities needs for all afterschool special events.
• Support the Camp Director with maintaining snack and materials inventory, coordinating transportation, and other logistics as needed.

Skills

Administrative experience

Customer service

Communication skills

Organizational skills

Interpersonal skills

Team leadership

Education

Bachelor’s Degree in education or relevant field

Tools

Remini school management system

Google Docs/Sheets/Office

Data entry

Job description

Job Location: 1414 WALNUT STREET - BERKELEY, CA 94709

Position Type: Full Time

Salary Range: $27.00 - $30.00 Hourly

Afterschool Administrative Coordinator

ABOUT THE JCC EAST BAY

The JCC East Bay values hachnasat orchim (providing a welcoming home) for people of all ages and life stages. Inspired by Jewish values, culture, and tradition, we build relationships, foster learning, and offer accessible pathways to Jewish life through programs for children, teens, families, adults, and older adults. After decades of operating our suite of programs in North Berkeley, we will be opening a new home for East Bay Jewish life in the summer of 2026 in Oakland. Our new campus will offer programs and activities to spark creativity, nurture identity, and weave together diverse generations, cultures, and organizations—including voices from across global Jewry—into a living tapestry of culture, learning, and kehilla (community) connections. Our future flagship campus in the Rockridge neighborhood will house our administrative offices and our award-winning preschool opening in the fall of 2026, and we will retain afterschool programs in Berkeley and in several Oakland public schools.

POSITION SUMMARY

The Afterschool Administrative Coordinator reports directly to the Berkeley Afterschool Director and is a full-time position, working 37.5 hours/week at JCC East Bay in Berkeley. This position is responsible for maintaining a positive environment rooted in Jewish values for all staff and families in the Berkeley Afterschool program. The Afterschool Administrative Coordinator acts in accordance with JCC mission, policies, and procedures to support general day-to-day operations and to provide a nurturing and safe environment. The Afterschool Administrative Coordinator will also support Summer Camp with enrollment procedures and managing camp operations.

Administrative

• Manage sign in and sign out systems for all drop offs and pick-ups through Remini school management system; call for students and communicate with parents regarding absences.
• Coordinate with schools and manage attendance to keep track of all students' whereabouts.
• Order supplies for all teachers’ and department needs, and maintain inventory of art, sports, and general supplies.
• Create snack schedule for Berkeley Afterschool.
• Incorporate 2 robust snacks.
• Order, maintain inventory, and oversee all food management with Kosher snacks.
• Support coordination of bussing with Berkeley Unified transportation office, Hop, Skip, Drive, and walking pickups from Berkeley Arts Magnet School.
• Assist in maintaining appropriate staffing levels; administer policies and procedures.
• Order and manage supplies/food/room reservations/facilities needs for all afterschool special events.
• Support the Camp Director with maintaining snack and materials inventory, coordinating transportation, and other logistics as needed.

Staff Management

• Support preparation for staff training and facilitate some training sessions before school starts and throughout the year.
• Coordinate First Aid, CPR, safety trainings, and certification courses necessary for afterschool staff.

General

• Perform independently at a high level in a fast-paced team environment, and manage multiple projects to meet timelines and deadlines.
• Proactive leadership and consensus building skills.
• Goal-oriented and close attention to detail.
• Participate in agency led experiences, including holiday celebrations and community engagement opportunities.
• Other duties as determined.

REQUIRED MINIMUM QUALIFICATIONS

• 1-2 years of administrative or program operations experience.
• Minimum of 2 years working in a child care setting or educational institution for children in preschool-5th grade.
• Bachelor’s Degree in education or relevant field preferred.
• Experience working in a Jewish nonprofit preferred.
• Knowledge of or commitment to learning about the Jewish community, values, and traditions, and commitment to the mission of the JCC East Bay.
• Strong database management skills, as well as a strong comprehension of Google Docs, Google Sheets, and Office Suite programs.
• Exceptional written and verbal communications.
• Excellent organizational skills; able to see small details in a large program.
• Excellent interpersonal skills; able to motivate small but mighty teams.
• Proven experience in customer service and community relations.
• Ability to lead and direct children in large group settings.
• Ability to walk and stand for extended periods of time, and bend from knees and waist.
• Ability to respond without delay to the needs of young children.
• Must be available to work in the afternoons and early evenings.
• Ability to push/pull and lift/carry objects weighing 30 pounds.

The salary range for this position is $27-$30/hour. Excellent benefits including medical, dental, vision, vacation, sick pay, and holidays (including Jewish). This position is not represented by the Union.

The JCC East Bay is an Equal Opportunity Employer and makes employment decisions on the basis of merit. JCC East Bay policy prohibits unlawful discrimination in accordance with federal, state, and local laws. The JCC East Bay complies with the Americans with Disabilities Act and is committed to providing reasonable accommodations for people with disabilities. If you require particular accommodations during the application and interview process, please inform us of your needs so that we can provide accordingly.

Systemic inequities in hiring have caused women, people of color, LGBTQ+ folks, and others to apply to jobs only if they meet all of the qualifications. The JCC East Bay encourages you to apply anyway, as no one ever meets 100% of the qualifications. We look forward to your application.