After School Program Specialist

City of Oxnard; Oxnard (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Oxnard’s Cultural and Community Services Department is seeking an After School Program Specialist to join the Recreation Division. The ideal candidate will demonstrate leadership, strong communication, and a passion for delivering engaging youth programs.

You will support Oxnard Scholars and Hueneme SHINE after-school initiatives, supervise staff and volunteers, coordinate sites, track attendance, and ensure a safe, inclusive, and high-quality program environment.

Qualifications

• High School Diploma or GED required.
• Associate’s degree (or 60 units) in a related field with 1 year of related experience is acceptable.
• Strong leadership, communication, and customer service skills.

Responsibilities

• Coordinate after-school programming at designated school site.
• Supervise staff, instructors, and volunteers.
• Communicate daily with site staff, parents, and students.
• Plan and direct program operations to meet standards.
• Attend meetings with district and city program staff.
• Maintain program records, enrollment, and attendance.

Job description

The City of Oxnard’s Cultural and Community Services Department is seeking a dedicated After School Program Specialist to join the Recreation Division. The ideal candidate will bring strong leadership, technical, and customer service skills, along with a passion for supporting youth and delivering high-quality recreational programming.

The After School Program Specialist supports the Oxnard Scholars and Hueneme SHINE After School Programs, helping create engaging, safe, and enriching experiences for the youth. There is an immediate vacancy within the Hueneme SHINE After School Program.

WHAT YOU'LL DO:

• Coordinates after-school programming at designated school site
• Reports to the Recreation Analyst and Supervisor overseeing the program
• Communicates daily with site instructors, office staff, administration, teacher Liaison, parents, and students
• Plans, organizes, and directs the operation of the program based on specific program expectations and essential standards
• Exercises supervision over students, after-school program instructors, and volunteers
• Sets clearly defined program expectations and creates a positive, fun, safe, and active program environment for students
• Ensures staff apply appropriate behavior management and discipline techniques at all times and assists the staff in solving discipline concerns.
• Attends regular meetings with designated school site principal, District liaison, District Admin, and City program management
• Attends regularly scheduled meetings with fellow program specialists and City program management
• Attends professional development sessions facilitated by District personnel and/or City of Oxnard personnel
• Collects data from students, staff, and parents for assessment and evaluation purposes
• Performs other related duties as assigned, based on the needs of the school district and assigned school site

PAYROLL/CLASSIFICATION TITLE:

Cultural and Recreation Services Specialist

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Cultural and Recreation Services Technician, Senior in that it provides the planning, coordinating, implementing and evaluating of an assigned program and related resources.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

May serve as lead worker, assigning work and monitoring work completion; or may supervise paraprofessional and/or support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

WORK SCHEDULE:

The normal work week is Monday through Friday, 9:00am to 6:00pm. Depending on the work assignment, staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either dependent on each position which is primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Maintains communication with the public and/or program stakeholders by providing program-related information, program guidance and by responding to requests and inquiries.
• Plans, coordinates, oversees and administers programs and services; monitors program performance, procedural compliance, status and outcomes; reviews and resolves issues and conflicts; provides recommendations and implements approved program enhancements.
• Monitors and tracks program statistics related to area of assignment; prepares reports and provides program updates; completes and submits required forms and related documentation.
• Plans for and maintains program supplies and materials; monitors required resources and initiates purchases of supplies and equipment; monitors program expenditures; maintains documents, files and records.
• May schedule and coordinate volunteer assistance with daily programming; assists with special projects and new program development.
• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to Oxnard Scholars After School Program may be responsible for:

• Coordinates after-school programming at designated school site
• Reports to the Recreation Analyst and Supervisor overseeing the program
• Communicates daily with site instructors, office staff, administration, teacher Liaison, parents, and students
• Plans, organizes, and directs the operation of the program
• Exercises supervision over students, after-school program instructors, and volunteers
• Enrolls students in the program and monitors enrollment/attendance daily, and adheres to attendance policies and guidelines
• Maintains students' registration and health information and digital files of Federal Program Monitoring (FPM) documents
• Completes attendance and meal count reports for OSD Child Nutrition Services, as well as flyers, parent letters, and site newsletters
• Sets clearly defined program rules and creates a positive, fun, safe, and active program environment for students
• Organizes parent orientations to teach parents program policies and student nights to showcase work and celebrate accomplishments
• Attends regular meetings with designated school site principal, ASP liaison, OSD Admin, and City program management
• Attends bi-monthly meetings with fellow program specialists and City program management
• Attends professional development sessions
• Keeps records and tracks City program instructor Signs in/out sheets daily, as well as completes an individual timesheet
• Performs other duties of a similar nature and level as assigned.

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION/EXPERIENCE:

• High School Diploma or GED and three (3) years of related experience equivalent to a Recreation Aide/After School Program Instructor for the City of Oxnard in area of assignment and pass the para-educator exam. OR
• Associate’s degree (or 60 units) in a related field, and one (1) year of related experience equivalent to a Recreation Aide/After School Program Instructor for the City of Oxnard in area of assignment and pass the para-educator exam.

NOTE:To qualify for the educational incentive benefit, candidates must possess a degree level of Bachelor's or above.

LICENSING/CERTIFICATIONS:

• Some positions may require the possession of or ability to obtain a valid Class C California driver's license
• Valid First Aid/Cardiopulmonary Resuscitation (CPR) certification within six (6) months of hire

OTHER REQUIREMENTS:

• Must be able to effectively communicate in English, both orally and in writing
• Negative TB test upon receiving employment offer

UNION MEMBERSHIP:

Positions in this classification are represented by the Service Employees International Union (SEIU).

EQUAL OPPORTUNITY:

The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.

REASONABLE ACCOMMODATION:

The City of Oxnard makes reasonable accommodations for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing within three business days of your scheduled interview or exam date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or the Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify.

NOTE:

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.