AEC Proposal Coordinator

HLB Lighting Design; Boston (MA); Hybrid; USD 71,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

401(k) plans

Life & AD&D insurance

Short/long term disability plans

Holidays and paid time off

Summer Fridays

Job summary

HLB Lighting Design is seeking a driven marketing professional to join our award-winning marketing team. This role supports our national marketing initiatives and our Los Angeles, San Francisco, Denver and Seattle offices, with a focus on proposals.

The ideal candidate is detail-oriented, strategic, and thrives both independently and in a team. The position reports to a marketing manager, collaborates with principals, and develops AEC proposals, market research, and client opportunities.

Qualifications

• 1-3 years of marketing experience in the AEC or related industry.
• Strong InDesign skills required; graphic design capabilities preferred.
• Strong PowerPoint, Word and Excel skills required.
• Strong writing and communication skills.
• CRM experience preferred.

Responsibilities

• Execute RFP and RFQ materials for preparation of proposal submissions
• Lead qualitative response/clarifications to RFQ/RFPs including preparation of resumes, customized information, project descriptions, etc. for project pursuits
• Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
• Create presentations for Principals/Designers in relation to marketing and business development efforts
• Schedule and/or support promotional meetings with clients
• Assist with award submissions
• Facilitate photography coordination for completed projects
• Research clients to expand knowledge and support business development efforts
• Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
• Prepare brochures and qualifications for general and tailored marketing needs
• Generate and coordinate in-house marketing materials in coordination with other offices
• Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.

Skills

Marketing experience (AEC)

Strong writing

Communication skills

Team collaboration

Tools

InDesign

PowerPoint

Word

Excel

CRM (Vantagepoint)

Job description

HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Los Angeles, San Francisco, Denver and Seattle offices, as well as the national marketing team in firmwide efforts with a focus on proposals. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.

About the Position

The candidate will report directly to a marketing manager and supporting principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team led initiatives.

We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities / clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.

Core Responsibilities

• Execute RFP and RFQ materials for preparation of proposal submissions
• Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
• Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
• Create presentations for Principals/Designers in relation to marketing and business development efforts
• Schedule and/or support promotional meetings with clients
• Assist with award submissions
• Facilitate photography coordination for completed projects
• Research clients to expand knowledge and support business development efforts
• Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
• Prepare brochures and qualifications for general and tailored marketing needs
• Generate and coordinate in-house marketing materials in coordination with other offices
• Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.

Skill Requirements

• 1-3 years of marketing experience in the AEC or related industry
• Strong InDesign skills required; graphic design capabilities preferred
• Strong PowerPoint, Word and Excel skills required
• Strong writing skills required
• Comfortable working with multiple team members/Principals
• Strong communication skills and comfort with direct client contact
• CRM experience preferred

Compensation

$70,700 to $75,800

The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.

Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.

Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients’ experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients’ needs.

HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients’ needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB’s proven ability to produce outstanding, award-winning designs.

As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mind-set in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.