AE Building Secretary

Clear Creek Amana CSD; Oxford (IA); On-site; USD 55,104,000 - 61,992,000; Full time

Job summary

Clear Creek Amana CSD in Oxford, IA, seeks a Building Secretary for the Amana Elementary site. The role supports student development and manages a high-volume office while serving as the first point of contact for visitors.

It involves administrative and counseling office duties and coordinating with the principal and designee. The position requires a high school diploma, accuracy, strong communication, and proficient office software skills; confidentiality and professional conduct are

Qualifications

• High School Diploma or equivalent.
• Ability to work with a high degree of accuracy in detail oriented jobs.
• Ability to organize and prioritize projects and deadlines.
• Effective oral and written communications.
• Knowledge of modern office practices, procedures, and equipment.
• Proficient use of Word, Excel, Google Suite; willingness to learn PowerSchool, Schoology, AESOP.

Responsibilities

• Receives phone calls from the public and staff; provides information or routes calls as needed.
• Produce letters and correspondence.
• Prepare and distribute mail.
• Prepare student reports related to attendance, schedules, enrollment.
• Process and check in requisitions.
• Arrange meetings; prepare schedules and inform participants.
• Administer first aid and medications in nurse's absence.
• Attend meetings as assigned.
• Maintain office files and clerical procedures.
• Order office supplies as needed.
• Assist in completing state reports.
• Regular and prompt attendance.
• Work with counseling staff as needed.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Professional demeanor

Confidentiality

Microsoft Word

Excel

Google Suite

Willingness to learn PowerSchool

Education

High School Diploma or equivalent

Tools

PowerSchool

Schoology

AESOP

Google Suite

Microsoft Word

Microsoft Excel

Job description

AE Building Secretary

Clear Creek Amana CSD Clear Creek Amana CSD - Oxford, Iowa Open in Google Maps

This job is also posted in TeachIowa, Iowa's Marketplace for education jobs

Job Details

Job ID: 5508386

Application Deadline: Jan 20, 2027 11:59 PM (UTC)

Posted: Jan 22, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

For the 2026-27 School Year

TITLE: Building Secretary

LOCATION: Amana Elementary (Amana, IA)

JOB SUMMARY: To support the positive development and intellectual growth of students. This position will require a wide range of skills due to the high volume of work. This person is typically the first point of contact for visitors and should be able to professionally handle some intermittent chaos the environment may bring. The individual in this position must be able to adapt and respond to the different personalities and situations in a professional and pleasant manner. This position will have administrative and counseling office support responsibilities.

REPORTS TO: Principal or Designee

QUALIFICATIONS

• High School Diploma or equivalent
• Ability to work with a high degree of accuracy in detail oriented jobs.
• Ability to organize and prioritize projects and deadline driven.
• Effective oral and written communications.
• Knowledge of modern office practices, procedures, and equipment.
• Proficient use of Microsoft Word, Excel, the Google suite and the ability to learn other computer programs as necessary. Other programs include:
  • PowerSchool and Schoology
  • AESOP (Substitute and Leave System)
• Pleasant personality with strong consumer service orientation.
• Ability to work under pressure with frequent interruptions.
• Maintain student records and to prepare state reports from such records.
• Establish and maintain effective working relationships with co-workers and the public.
• Capable of representing the school in a professional manner, which includes but not limited to confidentiality, communication skills, and dress.

JOB RESPONSIBILITIES

• Receives phone calls from the public and staff. Provides appropriate information. If necessary, route calls to other officials for resolution and follow-up.
• Produce letters and correspondence
• Prepare and distribute mail
• Prepare student reports related to attendance, schedules, enrollment
• Process and check in requisitions
• Arrange meetings as directed. Prepare schedules and inform participants, confirming dates and times.
• Administer first aid and medications in absence of nurse
• Attend meetings as assigned.
• Establish, revise, and maintain office files and other clerical procedures.
• Order office supplies as needed.
• Assist in completing state reports.
• Regular and prompt attendance
• Work with counseling staff as needed
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The information contained in this job description is in compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned. The Clear Creek Amana School is an Equal Opportunity Employer. The district does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, creed, sexual orientation or gender identity. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer.

Position Type: Full-time

Salary: $20 to $20 Per Hour

Job Categories: Support Staff > Secretary

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Catherine Westfall
• 1486 Hwy 6 NW
• Oxford, Iowa 52322
• Phone: [phone]
• Email: [e-mail]

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