Advocacy & Education Operations Coordinator

Air Movement and Control Association International; Arlington Heights (IL); Hybrid; USD 65,000 - 73,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA

Life Insurance

STD/LTD

401k matching (no vesting)

hybrid work environment

Job summary

Air Movement and Control Association International (AMCA) seeks an Advocacy and Education Administrative Specialist / Coordinator in Arlington Heights, IL. The role provides comprehensive operational and administrative support to the Advocacy & Education team, coordinating committees, events, and LMS-related tasks.

The position requires strong organization, discretion with confidential information, and proficiency with Microsoft 365 tools; hybrid work is available, with in-office and remote days.

Qualifications

• Impeccable organization and professionalism are required.
• Detail-oriented with ability to manage multiple priorities.
• Proficiency with Microsoft Teams, Outlook, PowerPoint, Word; basic Excel.
• Experience handling confidential or sensitive information with discretion.
• Experience supporting committees, boards, or association environments (preferred).

Responsibilities

• Manage calendars and schedule committee meetings; prepare agendas, materials, and minutes.
• Track action items and committee activities using workflows.
• Maintain documentation and data systems (e.g., SharePoint) with accuracy and access.
• Compile and format reports and communications for internal and external use.
• Provide administrative support for learning management system (LMS) issues.
• Support live webinars and in-person trainings, including attendee registration and logistics.

Skills

Impeccable organization

Detail-oriented

Microsoft Teams

Outlook

PowerPoint

Word

SharePoint

Excel basics

Communication skills

Discretion with confidential info

Tools

Microsoft Teams

Outlook

PowerPoint

Word

Excel (basic)

SharePoint

Job description

Air Movement and Control Association International (AMCA) seeks an Advocacy and Education Administrative Specialist / Coordinator in Arlington Heights, IL. The role provides comprehensive operational and administrative support to the Advocacy & Education team, coordinating committees, events, and LMS-related tasks.

The position requires strong organization, discretion with confidential information, and proficiency with Microsoft 365 tools; hybrid work is available, with in-office and remote days.