Advisory Paralegal

State of Indiana; Indianapolis (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Three medical plan options (RX, vision

Dental plans

Wellness Rewards Program

Health Savings Account

Deferred compensation 457(b)

Pension plan options

Paid leave policies

Vacation, personal, and sick leave

Holidays

Education Reimbursement

Group life insurance

Referral Bonus

Employee assistance program

Public Service Loan Forgiveness

Free Parking

LinkedIn Learning access

Job summary

The State of Indiana invites applications for a role in its Office of Legal Affairs. This position coordinates public records requests, reviews medical releases, and ensures compliance with APRA, HIPAA, and other confidentiality laws.

It assists attorneys with administrative rulemaking, manages rule documents, and prepares final submissions to oversight agencies. The role may oversee data-sharing agreements and facilitate committee and board appointment recommendations.

Qualifications

• Knowledge of legal procedures and terminology.
• Strong written and oral communication skills.
• Excellent analytical, critical thinking, and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Strong investigative and research skills.

Responsibilities

• Coordinate public records requests and review medical releases.
• Assist attorneys with administrative rulemaking and document management.
• Prepare final submissions to oversight agencies.
• Oversee data-sharing agreements and support committee appointments.
• Support confidentiality compliance with APRA, HIPAA and related laws.

Skills

Legal procedures

Written communication

Analytical thinking

Organizational skills

Research skills

Computer skills

Confidential info handling

Time management

Independent working

Customer service

Education

Paralegal certification

Paralegal experience

Tools

Microsoft Word

Excel

Case management software

Legal databases

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Department Of Health (IDOH)

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview

This role supports the Office of Legal Affairs by coordinating public records requests, reviewing medical records releases, and ensuring compliance with APRA, HIPAA, and other confidentiality laws. It assists attorneys with administrative rulemaking, managing rule documents, and preparing final submissions to oversight agencies. The position also oversees data‑sharing agreements and facilitates committee and board appointment recommendations.

Salary

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

The essential functions of this role are as follows:

• Researches and analyzes statues, regulations, legal articles, judicial decisions, and other legal sources; provides written analysis to attorneys.
• Drafts correspondence and legal documents including routine pleadings and motions, affidavits, and interrogatories; file motions and pleadings according to judicial procedures.
• Calls clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and depositions. This may also include interviewing clients and witnesses and prepare summaries of their statements.
• Assist attorneys with trial preparation, which may include attending trials and hearings, handling exhibits, taking notes, or reviewing trial transcripts.
• Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, and other items.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need For Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Knowledge of legal procedures and terminology
• Strong written and oral communication skills
• Excellent analytical, critical thinking, and problem-solving skills
• Excellent organizational skills and attention to detail.
• Strong investigative and research skills
• Proficient computer skills required, including but not limited to Microsoft Word, Excel, case management and legal data base tools.
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
• Ability to effectively prioritize and manage time to meet deadlines
• Ability to work independently
• Ability to provide effective and professional customer service to internal and external parties.
• Able to perform essential functions with or without reasonable accommodation.

A degree is not required. However, a certification in paralegal studies from an institutionally accredited paralegal program plus at least 2 years of paralegal experience experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits Of Employment With The State Of Indiana

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].