Advisor - Events Planner

American Lebanese Syrian Associated Charities; Florida; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Core Medical Coverage

401K Retirement Plan

Exceptional Paid Time Off

Maternity / Paternity Leave

Infertility Treatment Program

Adoption Assistance

Education Assistance

Enterprise Learning and Development

And more

Job summary

ALSAC/St. Jude Children’s Research Hospital is seeking an Advisor - Events Planner to translate donor and stakeholder visions into memorable, mission-driven events. You will oversee planning from concept to execution, coordinating design, catering, venues, and vendors to deliver high-quality experiences that support the St.

Jude mission. You will collaborate with enterprise stakeholders, manage budgets, and mentor teams while accommodating evening and weekend events.

Qualifications

• Bachelor's degree and 3–5 years of relevant experience in event planning or related field.
• Proficiency with Microsoft Excel and PowerPoint.
• Strong project management, organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities with exceptional attention to detail.
• Equivalent experience may substitute for a degree (7–8 years).

Responsibilities

• Event Planning & Execution: lead planning and logistics for internal and external events involving donors, staff, volunteers, patient families, and guests.
• Project & Vendor Management: negotiate with vendors, manage budgets, and maintain event timelines.
• Stakeholder & Committee Engagement: align with clients and committees, set agendas and follow-up.
• Continuous Improvement: identify process improvements and evaluate outcomes.
• Leadership & Decision-Making: plan, assign, and review work ensuring standards and policies.

Skills

Event planning

Project management

Vendor management

Stakeholder management

Budgeting

Education

Bachelor's degree or equivalent experience

Tools

Cvent

AutoCAD

Microsoft Excel

PowerPoint

Job description

At ALSAC you do more than make a living; you make a difference. We like people who are different because we’re different, too. As one of the world’s most iconic and respected nonprofits, we know what it’s like to stand out. That’s why we’re looking at you. Your background, perspective, and desire to make an impact set you apart. As we work to help St. Jude cure childhood cancer, we're calling on the game-changers, innovators and visionaries to join our family. Not just for the kids of St. Jude, but also for you. Because at ALSAC, we develop and celebrate our employees. So, bring your whole, authentic self and become part of our shared mission: Finding cures. Saving children.

This position interacts with divisional leadership, enterprise employees, and global donors of ALSAC/St. Jude Children's Research Hospital. The Advisor - Events Planner serves as a center of excellence for event planning and execution, bringing partners’ visions to life through proven methodologies, exceptional standards, innovative ideas, and professional expertise. In this role, you will collaborate with enterprise stakeholders to create memorable, mission-driven experiences that engage attendees, inspire support, and deepen connections to the St. Jude mission. The position may support a territory, multiple business units, and/or Signature Events initiatives.

Key Responsibilities

• Event Planning & Execution

  Provide strategic event planning and logistics support for internal and external meetings and events involving donors, staff, volunteers, patient families, and guests. Lead planning and execution for small- to medium-sized events, ensuring seamless delivery from concept through completion. Manage event design, décor, food and beverage planning, and vendor relationships for mid- to high-tier events. Partner with Marketing to secure and coordinate branded St. Jude collateral and event materials.

• Project & Vendor Management

  Conduct market research, gather event-related information, and negotiate with vendors and service providers. Utilize project management best practices to ensure events are delivered on time and within budget. Develop and recommend event planning resources, including agendas, event recaps, event checklists, Statements of Service (SOS), Requests for Proposal (RFPs), and budgets. Maintain and utilize internal event management systems and databases.

• Stakeholder & Committee Engagement

  Build strong relationships with clients, committee members, and key stakeholders to identify needs and deliver exceptional event experiences. Set meeting agendas, facilitate planning discussions, and ensure timely follow-up with committees and external partners. Serve as a trusted advisor by recommending event strategies and solutions that support organizational objectives and stakeholder satisfaction.

• Continuous Improvement

  Research, analyze, and recommend process improvements that enhance efficiency and support cost savings. Proactively address issues and troubleshoot challenges before and during event execution. Conduct pre-event and post-event evaluations and report outcomes, insights, and recommendations.

• Leadership & Decision-Making

  Assists with planning, assigning, scheduling, and reviewing work to ensure quality standards are achieved. Supports training efforts and may provide input regarding hiring, compensation, and performance-related decisions. Operates with considerable independence and discretion in applying established best practices, standards, and guidelines. Solves highly varied, complex, and often non-routine challenges requiring creativity, innovation, and sound judgment. Makes recommendations that influence policies, procedures, and operational practices while working within ALSAC objectives and guidelines.

The position requires flexibility to work evenings and weekends as necessary to support events and key organizational priorities. Driver’s License Required.

Preferred Experience

• Preferred Experience with Cvent and AutoCAD.
• Certified Meeting Professional (CMP) certification.
• Additional event industry certifications are a plus.

Qualifications

Required Bachelor's degree and 3-5 years of relevant experience in event planning, meeting management, hospitality, nonprofit events, or a related field. Intermediate proficiency with Microsoft Excel and PowerPoint. Strong project management, organizational, communication, and stakeholder management skills. Ability to manage multiple priorities while maintaining exceptional attention to detail.

Equivalent Experience In lieu of a bachelor's degree, 7-8 years of related professional experience may be considered.

Benefits & Perks

• Core Medical Coverage: (low cost low deductible Medical, Dental, and Vison Insurance plans)
• 401K Retirement Plan with 7% Employer Contribution
• Exceptional Paid Time Off
• Maternity / Paternity Leave
• Infertility Treatment Program
• Adoption Assistance
• Education Assistance
• Enterprise Learning and Development
• And more

ALSAC is an equal employment opportunity employer. ALSAC does not discriminate against any individual with regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, transgender status, disability, veteran status, genetic information or other protected status.

No Search Firms: ALSAC does not accept unsolicited assistance from search firms for employment opportunities. All resumes submitted by search firms to any ALSAC employee or ALSAC representative via email, the internet or in any form and/or method without being contacted and approved by our Employee Experience team and without a valid written search agreement in place will result in no fee being paid if a referred candidate is hired by ALSAC.

ALSAC (American Lebanese Syrian Associated Charities), exists to raise funds and awareness for St. Jude Children’s Research Hospital. Our staff is dynamic and diverse. Our skills are different, our professions are varied; but our mission is the same: support the lifesaving mission of St. Jude.

It’s more than a job; it’s a place where you can do what you love, and love why you do it.