Advising Specialist, Construction and Technical Programs

Santa Fe College; Gainesville (FL); On-site; USD 34,000 - 51,000; Full time

Job summary

Santa Fe College in Gainesville, FL seeks an Admissions/Academic Advising professional to support student success. The role involves advisement, tracking progress, and guiding students through certificates, degrees, and transfer pathways.

Qualifications include a bachelor’s degree with related experience; a criminal background check is required. A master’s degree is preferred, with bilingual ability strongly valued to serve a diverse student body.

Qualifications

• A bachelor’s degree with two (2) years of related work experience in academic advisement, student affairs, student services, counseling, mentoring and/or a related area or a combination of education and experience equal to six (6) years.
• A criminal background check will be conducted.
• Master's degree in Student Personnel, Educational Leadership, Counseling and/or a relevant field is preferred; bilingual applicants are strongly preferred.

Responsibilities

• Assists in advisement efforts including prerequisite and program course advisement.
• Tracks students’ progress through their program of study and provides guidance.
• Interprets and explains requirements for vocational certificates, terminal and transfer degrees.
• Responds to student inquiries via phone, email, Zoom, social media, etc.
• Participates in recruitment and marketing events.
• Maintains and distributes recruitment materials and coordinates campus tours.

Skills

Multi-cultural environment

Communication

Adaptability

Problem solving

Organizational skills

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Job description

Compensation

$43,931.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm EST onSeptember 2, 2026.

The Construction and Technical Programs provide a wide rangeofopportunities to enhance current employment and to provide a careerladder for advancement. Using a hands-on approach to learning,these programs prepare individuals for initial employment in a widerange of industrial occupations.

Job Description

Responsibilities and Duties Include:

• Assists in all advisement efforts, including pre-requisite andprogram course academic advisement, using various modes ofcommunication, embracing progressive advisement and student successin a technology rich environment.
• Tracks students’ progress through their program of study,providing guidance and assistance as needed.
• Interprets and explains requirements for vocationalcertificates, terminal and transfer degrees.
• Responds to student inquires and requests for information viaphone, email, zoom, social media, etc.
• Participates in recruitment and marketing events.
• Assists with maintenance and distribution of recruitmentmaterials (fliers, website, etc.)
• Speaks to small and large groups of prospective students andtheir parents, explaining programs, career opportunities,educational and career lattices and employment potential.
• Processes and evaluates application and admissions materialsfrom potential students, responding appropriately, in a timelymanner.
• Works with Academic Chairs and staff to maintain accuratestudent records, strictly honoring the privacy and security ofstudent records and other sensitive information according toappropriate state, federal and college regulations, policies andprocedures.
• Maintains positive and close relationships with Academic Chairsto ensure a smooth admissions process to limited enrollmentprograms, assist students with registration and enrollment issues,monitor student progress, provide accurate and timely data, andcoordinate tours.
• Completes reporting requirements for internal and externalstakeholders.
• Networks with area schools and industry partners.
• Collaborates with SF’s Counseling Center, Career ResourcesCenter, Office for Admissions, and other offices acrosscampus.
• Works as a positive and effective team member in a dynamicenvironment.
• Keeps a record of operating procedures and may share positionspecific knowledge, including use of collegewide ERP and relatedsystem processes, by providing guidance on standard operations andestablished departmental procedures as needed.
• Provides service to the college through participation inevents, committees, and other college activities.
• Complies with all published College Rules, procedures,guidelines, and laws/regulations governing public employees,including but not limited to those related to document retentionand destruction, FERPA, and confidentiality.
• Strictly honors the privacy, security, and confidentiality ofrecords and other sensitive information according to appropriatestate, federal, and college regulations, policies, andprocedures.
• Provides service excellence through courteous, informed,accessible, and professional engagement.
• Performs other duties as assigned.

QUALIFICATIONS

Required

A bachelor’s degree with two (2) years of relatedwork experience in academic advisement, student affairs, studentservices, counseling, mentoring and/or a related area or acombination of education and experience equal to six (6)years.

Additional Requirements

A criminal background check will beconducted.

Preferred

Master's degree in Student Personnel, EducationalLeadership, Counseling and/or a relevant field is preferred, as isexperience with college academic advising. Bilingual applicants arestrongly preferred.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-culturalenvironment.
• Adaptability to Change – able to be flexible and supportive,able to positively and proactively assimilate change in rapidgrowth environment.
• Analytical Aptitude & Problem Solving - able to analyzeinformation, problems, situations, practices and/or procedures,collect and interpret data, reason logically, establish facts,identify and define existing and potential issues, recognize theinterrelationships among elements, draw valid conclusions, developrecommendations, as well as alternative courses of action, selectappropriate course, follow up, and evaluate.
• Communication – able to effectively communicate in aprofessional, diplomatic, empathetic, and tactful manner usingpreferred method and level as applicable to the job.
• Critical Thinking & Judgement - able to make well-reasoned,sensible, and timely decisions based on careful, objective reviewand informed analysis of available information, considerations, andother factors.
• Customer Service – ability to respond promptly and courteouslyto all questions from students and faculty, demonstrating patienceand persistence when helping students with little or no computerskills.
• Ethics – able to demonstrate integrity, professionalism,civility, and a high degree of ethics in all job-relatedactions.
• Organization & Time Management – able to plan, schedule,and organize tasks related to the job to achieve goals within orahead of established time frames.
• Problem Solving – proven skills in identifying issues,determining their cause, developing creative solutions, andfollowing through with implementing resolutions.
• Relationship Management – able to personally provide high levelof interactive service to others, building relationships andaddressing identified needs.
• Results Orientation – proven ability to set and exceedestablished targets.
• Systems & Software - proficient level of knowledge ofMicrosoft Office and/or relevant position software programs.
• Detail Oriented - Proven accuracy and attention todetail.
• Multi-task - Ability to expeditiously organize, coordinate,manage, prioritize, and perform multiple tasks simultaneously toswiftly assess a situation, determine a logical course of action,and apply the appropriate response.

Santa Fe College (SF) is committed to maintaining a work andeducational environment that embraces diversity and where no memberof the college community is excluded from participation in, deniedthe benefits of, or subject to discrimination in any collegeprogram or activity based on: their race, ethnicity, nationalorigin, color, religion, age, disability, sex, pregnancy status,gender identity, sexual orientation, marital status, geneticinformation, political opinions or affiliations, or veteran status.This commitment applies to employees, volunteers, students, and, tothe extent possible, to third parties, applicants for admission,applicants for employment, and the general public. sfcollege.edu/eaeo

Inquiries regarding non-discrimination policies or concerns aboutdiscrimination or harassment, including concerns about sexualharassment or sexual violence under Title IX, should be directedto: [e-mail]

Santa Fe College reserves the right to extend deadlines and/or notto offer advertised positions. Preference will be given to eligibleveterans and spouses of veterans.