Advising and Retention Specialist

Chamberlain University; United States; On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401k Retirement Program

15 Days Paid Vacation

Job summary

Chamberlain University is seeking an Advising and Retention Specialist to promote student success through accurate advisement in academic advising, registration, financial aid, and healthcare compliance.

Reporting to the Supervisor or Manager of Advising and Retention Services, you will monitor progress, address barriers, and collaborate with the Student Support Liaison to ensure a seamless student experience. Chamberlain operates on a hybrid schedule with four in-office days per week.

Qualifications

• Bachelor's Degree required.
• 2+ years of experience in customer service, academic advising, financial aid advising, higher education or related experience preferred.
• Ability to work a variety of office hours including evenings and weekends.
• Experience with Power BI and MS Office is a plus.

Responsibilities

• Advise students on course registration and degree/practicum requirements.
• Advocate for students' academic, financial aid, and healthcare compliance needs.
• Collaborate with the Student Support Liaison for coordinated student support.
• Document interactions in the appropriate institutional systems.
• Monitor progress and use data to identify at-risk students and remove barriers.

Skills

Interpersonal skills

Problem-solving

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Power BI

PowerPoint

Copilot

Job description

Chamberlain With more than 135 years of history in healthcare education and as the largest nursing school in the country, Chamberlain University is committed to delivering a high-value education that prepares students to thrive as healthcare professionals. We call this commitment Chamberlain Care®—our dedication to providing students with the tools and resources to succeed while immersed in a community of care. By living Chamberlain Care®, we graduate healthcare professionals who transform the health of people worldwide. Chamberlain is comprised of the College of Nursing and the College of Health Professions. The College of Nursing offers a three-year Bachelor of Science in Nursing degree program and flexible post-licensure programs, such as the RN to BSN option, Master of Science in Nursing degree program, Doctor of Nursing Practice degree program and graduate certificates. The College of Health Professions also offers the Master in Public Health, Master of Social Work and Master of Physician Assistant Studies degree programs. We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. Chamberlain is accredited by the Higher Learning Commission (www.hlcommission.org ), an institutional accreditation agency recognized by the U.S. Department of Education. Learn more about Chamberlain at www.chamberlain.edu , and follow Chamberlain on Instagram , Facebook and LinkedIn .

Opportunity at a Glance

The Advising and Retention Specialist role is responsible for promoting student success and providing comprehensive student support through accurate and responsive advisement in the areas of academic advising, registration, financial aid, and healthcare compliance/practicum. Their counterpart, the Student Support Liaison, serves as a key point of contact for students and is accountable for student persistence by proactively engaging students and removing barriers to their success. The Advising and Retention Specialist functions as a role model for our Covista values and fosters a culture of Chamberlain CARE consistent with our mission, vision, and purpose. This role reports to the Supervisor or Manager of Advising and Retention Services.

Responsibilities

• Assist students with appropriate course registration and ensure students understand degree and practicum application requirements (as applicable per program).
• Advocates for students’ academic, financial, and healthcare compliance advising needs to support successful enrollment, engagement, and completion of educational goals by proactively monitoring progress using predictive analytics to identify at‑risk scenarios, implementing strategies that promote academic success, and engaging with students to address barriers to persistence or graduation through timely resource referrals.
• Partner with the Student Support Liaison to provide coordinated support for students, ensuring seamless communication, timely issue resolution, and a consistent student experience.
• Advise students on university policies and procedures, self-service tools, program requirements, and related academic, financial aid, and healthcare compliance/practicum matters.
• Provides financial advising throughout the student lifecycle by continuously monitoring student accounts, offering guidance on financial eligibility, and exercising discretion to assess and adjust financial plans.
• Utilize appropriate systems and student data to confirm and track accurate enrollment, persistence, and graduation information for students in their assigned program/campus locations and/or by assisting multiple program/campus locations based on enrollment needs. Documents all interactions in the appropriate institutional systems.
• Maintain a thorough understanding of all Title IV and academic programs, policies and procedures including institutional policies, federal, and state regulations. Complies with applicable federal and state.
• Assist and engage students through a variety of communication. This may include virtual advising appointments, inbound/outbound calls, e-mail, SMS, and proactive outreach to students to deliver first contact resolution.
• Identify opportunities and implement process and technology solutions that enhance the student retention journey.
• Collaborates with other departments and functional areas to deliver an optimal student experience.
• Responds to student inquiries regarding healthcare compliance requirements, providing accurate information and guidance to ensure students understand and meet necessary standards.
• Supports the new student intake process by partnering with enrollment to answer incoming questions, review program costs, and present funding options. Develops and confirms accurate financial plans by setting clear timelines for completing application processes, ensuring students are financially prepared to start and persist in their education.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Working Hours
  • Sunday: 8:00 AM - 5:00 PM CST
  • Monday - Thursday: 11:00 AM - 8:00 PM CST
  • Friday & Saturday: Off
• Bachelor's Degree Required
• 2+ years of experience in customer service, academic advising, financial aid advising, higher education or related experience Preferred
• Ability to work a variety of office hours including evenings and weekends
• Demonstrates a high level of interpersonal, problem-solving, and communication skills, with superior written and verbal abilities
• Ability to work independently and make sound decisions with minimal supervision and direction
• Must be a self-starter with the ability to prioritize effectively
• Exposure to software and tools (Microsoft Word, Excel, Power BI, PowerPoint, Copilot). Experience with Student Information Systems a plus
• Eligible to obtain and maintain systems access to the NSLDS system (must not be in default of Title IV Federal aid)
• Demonstrates the ability to work independently and collaboratively within a team, while effectively interacting with individuals at all levels of the organization

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $18.70 and $24.52. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certificates; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation