Advancement Specialist

Alive Hospice, Inc.; Nashville (TN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Alive Hospice, Inc. is seeking an Advancement Specialist in Nashville, TN, offering a hybrid work arrangement. This role supports fundraising events, donor communications, database management, and recurring giving initiatives, requiring strong project management and relationship-building skills.

The ideal candidate will coordinate day-to-day logistics for signature events, assist with stewardship materials, and help drive donor engagement across multiple channels in a fast-paced team environment.

Qualifications

• Bachelor’s degree in a related field.
• Nonprofit fundraising, donor management, or administration experience.
• Event planning and coordination experience.
• Experience with CRM systems (Virtuous and OneCause preferred) or ability to learn data management tools quickly.

Responsibilities

• Coordinate donor events, fundraising campaigns, and signature experiences with project plans and action items.
• Manage day-to-day event logistics, timelines, budgets, registrations, guest lists, and RSVP tracking.
• Serve as a central contact between internal teams and external vendors to ensure seamless execution.
• Identify gaps, risks, and dependencies and address them proactively for event success.
• Collaborate with Marketing on event promotion, storytelling, attendee communications, and sponsor visibility.
• Evaluate event performance and attendee experience to drive improvements.

Skills

Multi-task prioritization

Verbal & written communication

Excel proficiency

Attention to detail

Evenings/weekends availability

Education

Bachelor’s degree in related field

Tools

Virtuous CRM

OneCause CRM

Job description

Advancement Specialist

Location: Nashville, TN/ Hybrid

Status: Full Time

Days: Monday - Friday

Hours: 40/week

We’re looking for an organized, detail-oriented professional to join our Advancement team. This role supports fundraising events, donor communications, database management, and recurring giving initiatives that help advance our mission. The ideal candidate is a strong project manager who enjoys coordinating multiple priorities, building relationships, and contributing to a collaborative team.

Summary

Reporting directly to the Sr. Director of Advancement, the Advancement Specialist supports Alive’s fundraising event activities, including database management, fundraising campaigns, donor communications, and development-related events that strengthen Alive’s mission and community impact. The Advancement Specialist will coordinate day-to-day logistics for signature events, provide critical administrative and board committee support, and lead small-level recurring giving campaigns. We are seeking a highly organized, relationship-oriented, and process-driven individual who thrives in a fast-paced, collaborative environment. This person brings professionalism, strong project management skills, and attention to detail while embodying the mission of Alive for key external stakeholders.

Essential Duties and Responsibilities

Event Coordination & Execution (45%)

• Support the planning and execution of donor events, fundraising campaigns, and signature experiences, including Alive & The Bluebird Songwriter Series, Alive & The Bluebird in the Boro, Alive & Legacy Breakfast, Hospice Regatta, Giving Society events, and other social events as added to the fundraising calendar, by developing and executing project plans and action items
• Coordinate day-to-day event logistics, tracking timelines and budgets, maintaining registration systems, organizing guest lists, tracking invitations and RSVPs, and assisting with vendor communications and post-event follow-up
• Serve as a central point of contact to facilitate smooth communication and collaboration between internal teams and external vendors, ensuring tasks are completed seamlessly and in alignment with event goals.
• Ensure successful execution of event logistics by proactively identifying and addressing gaps, risks, and dependencies in a timely manner
• Collaborate with the Marketing team on event promotion, storytelling, attendee communications, and sponsor visibility
• Evaluate event performance and attendee experience and recommend improvements for future initiatives.

Donor Database Management & Reporting (20%)

• Maintains and manages the integrity of the donor CRM/constituent database, (Virtuous), ensuring accurate and timely entry of gift asks, contact information, and interaction histories.
• Generates queries, reports, and data exports to support fundraising campaigns, donor segmentation, and stewardship efforts, while troubleshooting data discrepancies and enforcing data entry standards.
• Collaborates with the advancement team to optimize CRM workflows, develop dashboards, and ensure data security and compliance with Alive’s gift acceptance policies.
• Track giving metrics, event performance data, sponsorship fulfillment, and donor engagement activity
• Maintain organized records related to fundraising campaigns, sponsorships, and development initiatives

Donor Relations & Administrative Coordination (20%)

• Coordinate donor stewardship efforts, including acknowledgments, renewals, impact updates, and donor communications
• Support the development and production of stewardship materials such as impact reports, donor updates, sponsorship collateral, and campaign assets
• Conduct preliminary research on prospective donors, sponsors, and grant opportunities to support fundraising strategy
• Assist in the creation of compelling donor-facing materials, including sponsorship decks and campaign collateral
• Support the broader Alive team through attendance and participation at non-development events, as needed

Recurring Giving & Donor Stewardship (15%)

• Lead the planning, execution, and growth of small-level recurring giving campaigns (such as monthly donor programs), serving as the primary owner for driving engagement and revenue in this segment.
• Coordinate and support broader annual giving strategies and donor outreach across multiple channels, including email, direct mail, events, and digital media, ensuring alignment with recurring giving initiatives.
• Oversee donor stewardship specific to small-level recurring supporters, managing the end-to-end process for acknowledgments, renewals, impact updates, and targeted communications.
• Manage and optimize the donor pipeline by tracking engagement metrics, analyzing activity, and proactively identifying opportunities to transition casual supporters into long-term recurring donors.
• Perform other duties as assigned

Key Qualifications

• Strong ability to prioritize and manage multiple tasks while meeting deadlines.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees, leadership, and external stakeholders.
• High level of proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Demonstrated attention to detail, organizational skills, and commitment to producing high-quality work.
• Flexibility to work evenings and weekends as needed during peak event periods.
• Ability and willingness to attend designated special events, including several late evenings and possible weekends.

Requirements

Education and/or Experience:

• Bachelor’s degree in a related field
• Some experience in nonprofit fundraising, donor, membership management, and/or administration
• Experience in event planning and coordination
• Experience with CRM systems (Virtuous and OneCause preferred) and/or ability to learn data management tools quickly

Certificates, Licenses, Registrations:

If required to drive to carry out the duties of this position, current driver's license and automobile insurance as required by Tennessee State Law.