Advancement Services Coordinator

Rollins College; Winter Park (FL); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

College Tuition Benefits

Health Insurance

Job summary

Rollins College offers an Advancement Services Coordinator role in Winter Park to support prospect research, data services, and gift processing. You will craft donor profiles, coordinate with vendors, and maintain accurate constituent records to sustain fundraising efforts.

The position requires a Bachelor’s degree and at least one year of related experience, with preference for those in higher education or nonprofit sectors and Slate CRM familiarity.

Qualifications

• Bachelor's degree from an accredited university.
• At least one year of related work experience.
• Higher education and/or nonprofit experience preferred.
• Experience with Slate CRM preferred.

Responsibilities

• Conduct prospect research to inform donor profiles and event bios.
• Coordinate with an external vendor for presidential events and parent research.
• Update constituent records and proactively search for biographical data.
• Support Gift Services with receipts, pledge reminders, and deposits.

Skills

Prospect research

Data analysis

Communication

Excel

Project management

Collaboration

Discretion

Education

Bachelor's degree

Tools

Slate CRM

Job description

Advancement Services Coordinator

Job Summary

• Prospect Research
  • Conducts prospect research as it relates to event bios and profiles, at times including extensive financial and biographical research by identifying and analyzing wealth indicators, such as real estate holdings, equity holdings, compensation, family foundation assets, and philanthropy; composes detailed research materials, such as profiles, on donors and prospects.
  • Coordinates with an outside vendor that supports custom research for presidential events, complex donor meetings and parent research.
• Data Services
  • Record updated information in the appropriate portion of the constituent record and review related portions of the record to determine if further changes or research will be necessary.
  • Proactively search for new biographical data using Internet-based search sites, various written and electronic media, professional directories, and telephone inquiries.
  • Create records in the database for new constituents and organizations; create appropriate links as needed.
• Gift Services
  • Supports Assistant Director of Gift Services with routine activities such as receipts, pledge reminders and deposits.
  • Serves as the back up to the Assistant Director of Gift Services for gift and pledge processing (all types) with primary support during absence or high-volume time periods. Requires periodic entry over the course of the year for knowledge retention.

Minimum Qualifications & Education

• Bachelor's degree from an accredited university or college or equivalent combination of work experience.
• At least one year of related work experience.

Preferred Qualifications

• Work experience in higher education and/or non-profit.
• Experience working with Slate CRM.

Knowledge, Skills, & Abilities

• Excellent verbal and written communication skills.
• Demonstrated initiative, creative energy, and ability to manage complex programs or communications.
• Flexible, self-motivated, adaptable, and comfortable working in an ambiguous and ever-changing, fast-paced environment.
• Strong planning, project management and organizational skills; keen attention to detail; ability to set and balance multiple priorities and manage time effectively in a deadline-driven environment.
• Aptitude for numbers, data, and analysis is essential. Strong Excel and data analytics skills necessary to support team in preparing data.
• Creative and resourceful thinker with strong skills in collaboration and partnership-building. Ability to work independently and as a team player while handling multiple priorities with minimal supervision.
• Ability to handle confidential information, maintain and update files with high degree of accuracy, and sensitivity to the importance of alumni and donor relations.
• Computer fluency including Microsoft Office Suite, ability to learn and utilize CRM database, email marketing platform, reporting tools, and other technology/systems.

Work Environment

• Campus-based, customer service role in an office environment, offering some opportunity for a hybrid work schedule.
• Regular use of a computer and databases.
• Employees are required to use their personal cell phones for work-related communications and tasks, including but not limited to responding to emails, attending virtual meetings, and accessing College applications.
• Flexible scheduling and must be willing to work occasional evenings and weekends for Advancement events throughout the year including alumni/advancement events, Alumni Weekend, and Family Weekend.

Benefits & Perks

• 25 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!

Additional Perks

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive salary, along with our generous full-time benefits package. Click here to review our full benefitspackage.

Our Service Excellence Philosophy

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit https://www.rollins.edu/diversity-equity-inclusion-belonging/.

Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to [e-mail] | 407.646.2102.

Employment Eligibility

All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I-9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 18, 2026, Presidential Proclamation and separate executive order, the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the required fee accompanying new H-1B visa petitions.

FLSA Status

Exempt

Service Months

12