Advancement Operations Coordinator

Intrepid Museum; New York (NY); On-site; USD 30,000 - 43,000; Full time

Job summary

Intrepid Museum in New York, NY is seeking an Advancement Operations Coordinator to support Tessitura database management, corporate membership, and fundraising operations. You will assist with data entry, acknowledgments, and donor communications, and help manage projects across the Institutional Advancement team.

The role requires 1–2 years in fundraising or related admin work, proficiency with Office tools, and flexibility to work evenings and weekends as needed.

Qualifications

• A Bachelor's degree from a four-year college or university, or equivalent combination of academic and work experience.
• 1–2 years of fundraising, development operations, or related administrative experience, preferably at a cultural institution.
• Experience working with a donor database; Tessitura experience a plus.
• Proficiency in Microsoft Office, particularly Excel, and in internet and other research tools.
• Demonstrated ability to prioritize and coordinate multiple projects.
• Ability to work evenings, weekends, and holidays as necessary.

Responsibilities

• Database Support: Assist in all aspects of Tessitura database management, including data entry, clean-up, and report generation.
• Acknowledgments: Coordinate acknowledgment letters for awarded grants and corporate membership gifts and renewals, ensuring accuracy and timeliness.
• Corporate Membership Support: Assist with corporate member renewals, correspondence, benefit fulfillment and usage tracking, and logistics for corporate member programs, volunteer opportunities, and VIP visits.
• Corporate Prospect Research: Conduct corporate prospect research and prepare profile reports.
• Publications: Support the production of the annual report and the bi-annual newsletter.
• Member Communications: Support the Institutional Advancement team with member communications, including the monthly member newsletter and upcoming event email distributions, using platforms such as WordFly.
• Project Management: Project manage specific departmental initiatives and timelines throughout the year, ensuring tasks are completed efficiently and on schedule.
• Event Support: Attend Institutional Advancement and Museum-wide events as necessary to assist the department.

Skills

Tessitura

Data entry

Donor database

Fundraising

Excel

Project management

Event support

Communications

Research

Education

Bachelor's degree

Tools

Tessitura

WordFly

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Advancement Operations Coordinator

Regular Full-Time Professional New York, New York, NY, US

2 days ago Requisition ID: 1202

Salary Range: $26.44 To $26.44 Hourly

Advancement Operations Coordinator

As an educational and cultural nonprofit institution, the Intrepid Museum promotes the awareness and understanding of history, science and service through its collections, exhibitions and programming in order to honor our heroes, educate the public and inspire our youth. Located in New York City on the Hudson River, the Intrepid Museum was founded in 1982 with the acquisition of the legendary aircraft carrier Intrepid, a National Historic Landmark. Welcoming more than one million visitors annually, the Museum also features the space shuttle Enterprise, the world’s fastest jets and a guided‑missile submarine.

Reporting to the Manager, Advancement Operations and Corporate Membership, the Coordinator, Advancement Operations supports all activities related to the Museum’s CRM (Tessitura), assists with the corporate membership program, provides administrative support to the Institutional Advancement department, and project manages specific work throughout the year. This role is crucial to maintaining data integrity and supporting the department’s fundraising efforts. Salay: $55,000

Responsibilities include but are not limited to:

• Database Support: Assist in all aspects of Tessitura database management, including data entry, clean‑up, and report generation.
• Acknowledgments: Coordinate acknowledgment letters for awarded grants and corporate membership gifts and enewals, ensuring accuracy and timeliness.
• Corporate Membership Support: Assist with corporate member renewals, correspondence, benefit fulfillment and usage tracking, and logistics for corporate member programs, volunteer opportunities, and VIP visits.
• Corporate Prospect Research: Conduct corporate prospect research and prepare profile reports.
• Publications: Support the production of the annual report and the bi‑annual newsletter.
• Member Communications: Support the Institutional Advancement team with member communications, including the monthly member newsletter and upcoming event email distributions, using platforms such as WordFly.
• Project Management: Project manage specific departmental initiatives and timelines throughout the year, ensuring tasks are completed efficiently and on schedule.
• Event Support: Attend Institutional Advancement and Museum‑wide events as necessary to assist the department.

The ideal candidate will have a Bachelor’s degree from a four‑year college or university, or equivalent combination of academic and work experience. 1–2 years of fundraising, development operations, or related administrative experience, preferably at a cultural institution. Experience working with a donor database; Tessitura experience a plus. Proficiency in Microsoft Office, particularly Excel, and in internet and other research tools. Demonstrated ability to prioritize and coordinate multiple projects. Ability to work evenings, weekends, and holidays as necessary.

Intrepid realizes that it is rare an applicant meets 100% of the qualifications for a given role. If much of this job description describes you, then we encouraged you to apply.

Integrity, credibility, collaboration and commitment to Intrepid Museum’s mission are essential.

We offer a competitive salary and the opportunity to be a part of a very rewarding time in the Museum’s history!